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© Fissure Minneapolis, MN 952-882-0800 www.Fissure.com PM Simulation June 09 Surviving and Thriving in Turbulent Times Through Effective Project Management.

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Presentation on theme: "© Fissure Minneapolis, MN 952-882-0800 www.Fissure.com PM Simulation June 09 Surviving and Thriving in Turbulent Times Through Effective Project Management."— Presentation transcript:

1 © Fissure Minneapolis, MN PM Simulation June 09 Surviving and Thriving in Turbulent Times Through Effective Project Management Presentation slides will be available at: TBD

2 © Fissure Minneapolis, MN PM Webinar June 09 Takeaways Key Aspects of Effective Project Management Processes and Tools that can help in these challenging times Pathway to a successful Project Management Culture 2

3 © Fissure Minneapolis, MN PM Webinar June 09 Latest Standish Group Study 53% of all projects are challenged (late, over budget and less than required features and functions) 29% Succeed 18% Fail Standish Group, Chaos Report

4 © Fissure Minneapolis, MN PM Webinar June 09 Project Success Factors 1.User Involvement 2.Executive Management Support 3.Clear Business Objectives 4.Optimizing Scope and Requirements 5.Experienced Project Manager 6.Iterative and Agile Process 7.Financial Management 8.Skilled Resources 9.Formal Methodology 10.Standard Tools and Infrastructures Standish Group, Chaos Report

5 © Fissure Minneapolis, MN PM Webinar June 09 Current Economic Climate Limited Resources Limited Budgets High Stress Environments Project failures are not an option 5

6 © Fissure Minneapolis, MN PM Webinar June 09 Today’s Agenda Current Situation How can effective project management help? How can you as a project management proponent provide valuable solutions? Q & A 6

7 © Fissure Minneapolis, MN PM Webinar June 09 What’s your specific pain ? People not aligned with the business strategy Organization loosing its competitive advantage Not delivering what the business needs Inefficient use of resources Projects costing more than planned Time to completion not acceptable 7

8 © Fissure Minneapolis, MN PM Simulation June 09 So, many executives and middle level managers might say: “Project management, what’s the big deal ?” 8 It’s just common sense, isn’t it ? You are either born with it or you are not…simple as that ! Isn’t it just about making up a good “to do” list Isn’t good Project Software all we need ? Whadda ya mean there are best practices…just get the job done ! You mean project management is a competency, a skill and can be learned ?

9 © Fissure Minneapolis, MN PM Webinar June 09 So tell me more There are 3 fundamental aspects to every project: A.What are we suppose to deliver, B.How much it will cost, and C. How long will it take ? Well…sounds simple enough, so let’s take a look 9

10 © Fissure Minneapolis, MN PM Webinar June 09 It sounds simple enough, but the big deal is you drop one and you loose ! Cost 10

11 © Fissure Minneapolis, MN PM Webinar June 09 Project Management is about: The ability to plan effectively gather requirements negotiate with stakeholders develop time lines & costs determine resource requirements Execute the plan developing the team define and manage risks manage people 11

12 © Fissure Minneapolis, MN PM Webinar June 09 it’s about (cont’d) Monitoring & Controlling the Plan Insuring quality (meeting requirements) effectively managing changes reviewing progress with stakeholders knowing when to modify the plan looking for variance: (plan – actual), and taking action to get back on track 12

13 © Fissure Minneapolis, MN PM Webinar June 09 In Summary, PM is About Consistent, Repeatable Processes Good Tools and Techniques Motivating People, Creating High Performing Teams 13

14 © Fissure Minneapolis, MN PM Webinar June 09 Why is PM Important and what it can do for you Deliver projects On time & within budget (delivering what you say you will deliver) More efficient use of people and resources (developing high performing teams) Better estimation of time and cost How to deal with changes Effectively manage unexpected events (managing risks) Satisfied stakeholders Creating a historical data base to track accomplishments and improve future projects (creating organizational wisdom through a Lessons Learned data bases) 14

15 © Fissure Minneapolis, MN PM Webinar June 09 PMI’s Key Publication “ A Guide to the Project Management Body of Knowledge” (PMBOK Guide) The purpose of the PMBOK Guide is to identify and describe that subset of Project Management Knowledge which is generally accepted. It outlines effective processes, tools and techniques 15

16 © Fissure Minneapolis, MN PM Webinar June 09 PMBOK’s 9 Knowledge Areas 16 Integration TimeCost CommRiskProcureH.R.Quality Scope Umbrella –Integration Facilitating Processes –Quality- Risk –Human Resources- Procurement –Communication Core Processes – Scope – Time – Cost

17 © Fissure Minneapolis, MN PM Webinar June 09 PMBOK’s 9 Knowledge Areas Core Processes – Scope – Time – Cost Integration TimeCost CommRiskProcureH.R.Quality Scope 17

18 © Fissure Minneapolis, MN PM Webinar June 09 Scope Integration TimeCost CommRiskProcureH.R.Quality Scope Ensure that the project includes all the work required, and only the work required, to complete the project successfully. 18

19 © Fissure Minneapolis, MN PM Webinar June 09 Integration TimeCost CommRiskProcureH.R.Quality Scope Time The processes required to ensure timely completion of the project. 19

20 © Fissure Minneapolis, MN PM Webinar June 09 Integration TimeCost CommRiskProcureH.R.Quality Scope Cost Ensure that the project is completed within the approved budget. 20

21 © Fissure Minneapolis, MN PM Simulation June 09 Triple Constraint 21 Time Scope (deliverables) Cost

22 © Fissure Minneapolis, MN PM Webinar June 09 Improving Your Project Management Project Management is a set of skills Project Management skills include both science and art - hard and soft Project Management skills can be assessed - Fissure PM Capability Assessment Project Management skills can be learned -through training and mentoring 22

23 © Fissure Minneapolis, MN PM Simulation June 09 Key Project Management Documents & Tools 23 Project Charter Scope Statement Work Breakdown Structure Network Diagram Critical Path Bar Chart Risk Register Change Control Plan Quality Plan Resource Plan Procurement Plan

24 © Fissure Minneapolis, MN PM Webinar June 09 Project Charter Written document containing the “contract terms” between the sponsor and the project manager. Provides the background, objective, and general boundaries for the project. Ensures scope and expected outcomes are understood by both parties. Should be concise. Also called - Project Definition, Statement of Work (SOW) or Preliminary Scope Statement. 24

25 © Fissure Minneapolis, MN PM Simulation June 09 Work Breakdown Structure (WBS) Top Level 1 Level 2 Level 3 WBS Graphical Form WBS Outline Form Collector Task Executable Task (Work Package) Project 25

26 © Fissure Minneapolis, MN PM Simulation June 09 Using the Network Diagram Network Diagram 26

27 © Fissure Minneapolis, MN PM Simulation June 09 Time Task Number Project Schedule Gantt

28 © Fissure Minneapolis, MN PM Webinar June 09 Analysis Design Prototype & Try Implement MarAprMayJun Number of People Schedule Project Resource Planning Bob Betty Barbara R Requirements C C R Design AR A Resource Histogram WhenWho 28

29 © Fissure Minneapolis, MN PM Webinar June 09 Risk Management & Uncertainty TOTAL CERTAINTY TOTAL UNCERTAINTY SPECIFIC UNCERTAINTY (“Unknown unknowns”) (“Known Knowns”) No Information Complete Information Partial Information (“Known unknowns”) SCOPE OF PROJECT RISK MANAGEMENT

30 © Fissure Minneapolis, MN PM Webinar June 09 Risk Management Risk Identification Risk Response Identify potential risks Plan for dealing with the risk Risk Management Basics (known unknowns) Risk Assessment Associated probability and impact

31 © Fissure Minneapolis, MN PM Simulation June 09 Risk Register 31 Threats and Opportunities (A) Probability It Might Happen (1-10) (B) Impact If It Happens (1-10) (A)x(B) Plan what you will do on the big ones. Response Plan

32 © Fissure Minneapolis, MN PM Webinar June 09 Defining Risk Priorities High Probability Risk will Occur Low Probability Risk will Occur High Impact if Risk Occurs Low Impact if Risk Occurs Need to have plan Ignore - “Don’t Worry, Be Happy” May need a plan

33 © Fissure Minneapolis, MN PM Webinar June 09 Valuable Solutions Establish a baseline of current PM competency, tools and techniques Level set of knowledge, process and terminology Cultural change within the organization to establish project management excellence 33

34 © Fissure Minneapolis, MN PM Webinar June 09 Establish a baseline of current PM competency Conduct an assessment to establish a baseline Determine short and long-term goals for moving from the baseline to PM competency Create short and long-term plans (Fissure PM On-line Assessment tool and improvement planning framework) 34

35 © Fissure Minneapolis, MN PM Webinar June 09 Level set of knowledge, process and terminology Establish a common set of terminology and processes enabling team members and management to effectively communicate and work across the organization Enables strategic level analysis of all projects (Accomplished through various levels of training and mentoring support) 35

36 © Fissure Minneapolis, MN PM Webinar June 09 Cultural change within the organization Cultural change requires: Buy-in from the top Buy-in from the PMs and team members Willingness to learn a new set of skills A set of effective PM tools and processes A long-term commitment to PM competency 36

37 © Fissure Minneapolis, MN PM Webinar June 09 A study on the effects of project management improvement was done by The Center for Business Practices and reported in the December 2001 issue of Business Finance. The study was of 103 executives who after implementing major PM initiatives reported: 49.23% increase in project Performance vs. Schedule 49.96% increase in Project Performance vs. Budget 22.14% increase in customer retention 33.44% increase in customer satisfaction Another study (done in 2002) and quoted in the same publication, was of 100 Sr. level PM practitioners, they said after implementing major PM initiatives companies could expect an average of: 50% improvement in Process Execution 54% improvement in Financial Performance 36% improvement in Customer satisfaction 37

38 © Fissure Minneapolis, MN PM Webinar June 09 Fissure Project Management Capabilities and Offerings 38

39 © Fissure Minneapolis, MN PM Webinar June 09 NTL (National Training Laboratory) Institute For Applied Behavioral Science - Study on Learning Retention Rates Findings Students retain on average: 39

40 © Fissure Minneapolis, MN PM Webinar June 09 40

41 © Fissure Minneapolis, MN PM Webinar June 09 Business Analysis, Project Management and Leadership training and development company that trains internationally Standard and tailored offerings IIBA Endorsed Education Provider Global Charter PMI Registered Education Provider 20 years of turning knowledge into performance using computer simulation training We partner with our clients to ensure they meet their objectives in a timely and cost effective manner Who is Fissure 41

42 © Fissure Minneapolis, MN PM Simulation June 09 Fissure Certification Workshops PMP® Certification Track: Project Management SPL® Workshop – 3 days Advanced PM SPL® Workshop – 3 days PMP Exam Preparation – 1 day PMP® Certification Track: Project Management SPL® Workshop – 3 days Advanced PM SPL® Workshop – 3 days PMP Exam Preparation – 1 day CBAP™ Certification Track: Business Analysis SPL® Workshop – 3 days Eliciting and Modeling Project Requirements Workshop – 3 days CBAP™ Certification Exam Preparation – 3 days CBAP™ Certification Track: Business Analysis SPL® Workshop – 3 days Eliciting and Modeling Project Requirements Workshop – 3 days CBAP™ Certification Exam Preparation – 3 days 42

43 © Fissure Minneapolis, MN PM Simulation June 09 Other Fissure Workshops Project Management: Project Management SPL® Lite Workshop – 2 days Microsoft Project Professional – 1 day Project Estimation – 1 day Risk Management – 1 day Project Manager as Coach – 2 days Project Management: Project Management SPL® Lite Workshop – 2 days Microsoft Project Professional – 1 day Project Estimation – 1 day Risk Management – 1 day Project Manager as Coach – 2 days Leadership and Leading Successful Change Track: Leadership and Change Management SPL® Workshop – 2 days Leading Successful Change SPL® Workshop – 2 days Managing Change Workshop or online training – 1/2 day Leadership and Leading Successful Change Track: Leadership and Change Management SPL® Workshop – 2 days Leading Successful Change SPL® Workshop – 2 days Managing Change Workshop or online training – 1/2 day 43

44 © Fissure Minneapolis, MN PM Simulation June Fall Schedule Milwaukee SepOct Project Management SPL 29-Oct.1 Advanced PM SPL PMP Exam Prep Prep 14 Pricing Three Day Workshops - $1,595 One day class - $495 Please contact NH WI for current discounts & onsite pricing 44

45 © Fissure Minneapolis, MN PM Simulation June 09 Next Steps! Discuss your specific requirements with your New Horizons Training Consultant –Schedule Conf Call / Meeting with NH & Fissure? –Public Class Schedule or Private / Custom / On-site? –New Horizons Training Consultant will handle entire enrollment process! –Take advantage of the available discounts! Next Stop – Comments like this…. –“This was a Five Star event – we learned more in three DAYS than we have in the past three YEARS!” – PG Hartford Life –“The Simulation was engrossing and a great way to drive home the lessons…I learned a lot about teamwork from this experience – S.L Ecolab 45

46 © Fissure Minneapolis, MN PM Simulation June 09 For More Information Scott Daly President – New Horizons

47 © Fissure Minneapolis, MN PM Simulation June 09 Questions / Open Discussion Thank you for attending 47


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