Presentation on theme: "Scanning and Imaging Your Vault Presented by: Eric Nejedly US Imaging, Inc."— Presentation transcript:
Scanning and Imaging Your Vault Presented by: Eric Nejedly US Imaging, Inc.
3 Goals for Digital Documents 3 Goals for Digital Documents PreservationPreservation AccessAccess SecuritySecurity
Preservation How do I preserve the highest quality document? GrayscalingGrayscaling Use Originals when AvailableUse Originals when Available Specific Area EnhancementSpecific Area Enhancement Compare Like SamplesCompare Like Samples
Gray Scaling What is the difference? What is the difference?
Gray Scaling Images used to only be able to be scanned in a bi-tonal formatImages used to only be able to be scanned in a bi-tonal format –256 Grays v. 2 The LDS church required a gray scale image to achieve archival quality imagesThe LDS church required a gray scale image to achieve archival quality images Grayscales are archival quality imagesGrayscales are archival quality images As of 2 years ago all media types can now be scanned to yield a gray scale imageAs of 2 years ago all media types can now be scanned to yield a gray scale image
Originals when available
Image Enhancements Many Enhancements availableMany Enhancements available Know what you are getting!Know what you are getting!
Standard Microfilm Scan
Auto Crop & Auto Deskew
Excess Border Removal
Specific Area Image Enhancement
B & W TIFF
Compare Like Samples Get your worst film/book and have every Vendor scan itGet your worst film/book and have every Vendor scan it
Access Industry Standard FormatsIndustry Standard Formats Documents Grouping and IndexingDocuments Grouping and Indexing Loaded into your current systemLoaded into your current system
Industry Formats JPEG, TIFF, PDF, etc.JPEG, TIFF, PDF, etc. Watch out for proprietary image formats!Watch out for proprietary image formats!
Indexing Can index any of the fields you index todayCan index any of the fields you index today Grantor, Grantee, Instrument Date, Instrument Number, Legal Description, etc.Grantor, Grantee, Instrument Date, Instrument Number, Legal Description, etc. What will Oil & Gas want?What will Oil & Gas want? Title Companies?Title Companies?
Keep it simple Images can be formatted and loaded into your current Recording softwareImages can be formatted and loaded into your current Recording software
Security Make sure they remain your documentsMake sure they remain your documents An eye to the future – redactionAn eye to the future – redaction
Your Documents Your documents should remain YOUR documentsYour documents should remain YOUR documents Some vendors will resell them, check your contractSome vendors will resell them, check your contract
Redaction Redaction Sorry, it is comingSorry, it is coming Capture Highest Quality Images PossibleCapture Highest Quality Images Possible –Leads to less expensive redaction process –300 dpi minimum, 400 dpi for older docs –OCR technology craves works best with high quality images