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ROG - HO Quality Policy ROG - HO Organizational Structure & Manning Flow of Communication Processes of Approval and Release Travel Order/Travel Authority.

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Presentation on theme: "ROG - HO Quality Policy ROG - HO Organizational Structure & Manning Flow of Communication Processes of Approval and Release Travel Order/Travel Authority."— Presentation transcript:

1 ROG - HO Quality Policy ROG - HO Organizational Structure & Manning Flow of Communication Processes of Approval and Release Travel Order/Travel Authority MOA/PR for SSF/GPB Projects (P1M up to P9.9M) PR for Purchase of Timbangan ng Bayan (P1M up to P9.9M) 6/30/20141

2 Regional Operations Group – Head Office Quality Policy We, the ROG Head Office, commit to provide responsive, reliable and relevant support services with empathy to enhance the capability, confidence and competence of our field officers and staff in championing business and empowering consumers. To achieve this, we shall be client-focused; aspire for continual self-improvement; and implement an effective Quality Management System. ZENAIDA C. MAGLAYA Undersecretary DTI-ROG.QP ISSUE 0 REVISION /30/20142

3 USEC Finance, Admin, & Human Resource (FAHR) Head Human Resource Officer Finance Officer Admin Officer Plans & Programs Support (PPS) Head Planning Officer M&E Officer KM Officer Project Strategic & Development Support (PSDS) Head MFO Coordination Officer Special Project Coordination Officer ASEC Secretary Driver Assistant on Special Concerns Media Consultant Secretary Clerk Driver Yolanda Project Office (YPO) Head YPO Alternate Head Project Officer ASEC QMR DTI-ROG.OS ISSUE 0 REVISION /30/20143

4 USEC Z. C. Maglaya Finance, Admin, & Human Resource (FAHR) Head Sup TIDS E. Viray Human Resource Officer TIDS A. Nolasco Finance Officer TIDS K. Omagbon Admin Officer Sup TIDS E. Viray Plans & Programs Support (PPS) Head PD Y. Lasam Planning Officer PD Y. Lasam M&E Officer TIDS S. Dacuag KM Officer TIDS S. Dacuag Project Strategic & Development Support (PSDS) Head DC A. Lahoz MFO Coordinator Special Project Coordinator ASEC B. A. Lantayona Secretary – J. Concepcion Driver - AA IV E. De Castro Assistant on Special Concerns – PD A. Blanco, Jr. Media Consultant – C. Laxamana Secretary – SAA III E. Navarro Clerk – AA VI E. Bueza Driver – AA V E. Ramos Yolanda Project Office (YPO) Head DC C. Duran YPO Alternate Head Sup TIDS R. Aguas Project Officer TIDA R. Gatchalian Project Officer TIDA J. Bales QMR ASEC B. A. Lantayona DTI-ROG.OS ISSUE 0 REVISION Records Management – AA VI E. Bueza//TIDA E. Pelaez Supplies Management – AA VI L. Regondola Property Management Office – AA VI L. Regondola Equipment – AA VI L. Regondola Vehicles – SAA III E. Navarro/ TIDA E. Pelaez Support Services Messengerial – C. Quirimit Janitorial – R..Concepcion Driving Services MFO 1 – Trade & Policy Services - DC A. Lahoz MFO 2 – Technical Advisory Services – DC A. Lahoz MFO 3 – Trade & Promotion Services – DC A. Lahoz MFO 4 – Consumer Protection Services – TIDA R. Panganiban MFO 5 – Business & Trade Regulation services – TIDA R.Panganiban NICCEP/IC – STIDS M. Aquino ProGED – STIDS M. Aquino BIMP-EAGA – STIDS M. Aquino ASEAN/APEC – DC A. Lahoz Diskwento Caravan – STIDS. Dacuag/TIDA M. Bueza SSF – TIDS S. Dacuag/M. Bueza SMERA – TIDS S. Dacuag/TIDA M. Bueza Timbangan ng Bayan – TIDA R. Panganiban PTRACE – DC A. Lahoz 6/30/20144

5 Flow of Communication Receiving/Releasing (Edith) Receiving (Edel) *Receiving (Jo) * UNDERSECRETARY Unit Heads/Concerned Staff Concerned Staff Communications for the Office of the Undersecretary  Consumer Welfare  NICCEP & Industry Cluster including Bamboo Industry Development  Travel Requests & HR-related matters/Training  OSEC referrals including those coming from Usecs/ members of DTI Excom  All Documents from other Government Agencies Communications for the Office of the Assistant Secretary  Shared Service (SSF) Project  SME Roving Academy  ROG Planning & Budget including BUB  Admin and Personnel-related matters except those reporting directly to the Office of the Undersecretary ASSISTANT SECRETARY 1 Determine if Concern of OUSEC or OASEC Concerned Staff Determine if needs action or for release Determine if for action or for release OUSEC Documents OASEC Documents For Release For Release ** For Action * = Monitoring Point - Shall determine upon receipt the urgency of action needed - Shall keep track of instructions given by the Usec/Asec - Shall keep track of actions taken by staff - Shall keep track of deadlines ** = Only for Communications predetermined by the the Usec. that can be signed by the Asec. for and in her behalf 6/30/20145

6 Travel Order Kind of TO Expected documents to be submitted/completed Approval Individual (To be submitted not later than 4 working days prior the trip) Seminar/Training -copy of the invitation -approved prescribed TO form (transmitted per Memo dated February 13, 2014) Within 3 working days upon receipt of complete docs Group (To be submitted not later than 4 working days prior the trip) Confirmation of attendance signed by the RD should be sent to the organizer who in turn will endorse the final list to ROG for the preparation of the group TO Within 3 working days upon receipt of complete docs Conduct of Trade Fairs (Per memo dated November 18, 2013) Within 3 working days upon receipt of complete docs 6/30/20146

7 Travel Authority Kind of TA Expected documents to be submitted/completed Approval A.Personal (To be filed no later than 3 working days prior the trip) A. For 60 or more working days -Endorsement memo of the RD -Copy of the letter request of the staff -Leave of absence form with Usec as the approving authority and recommending approval of RD Within 3 working days upon receipt of complete docs B. For less than 60 days LOA -Endorsement memo of the RD Copy of the letter request of the staff -Approved leave of absence Within 3 working days upon receipt of complete docs B.Non-study trip/Study trip (To be filed no later than 8 working days prior the trip) Submit properly filled up forms and complete attachments as indicated in the attached checklist Within 3 working days upon receipt of complete docs 6/30/20147

8 Approval of SSF Projects Amounting to P1M above up to P9.999M Regions to send SSF documents for signature together with the necessary documentary requirements ROG checks for completeness of documents (within the day of receipt) Incomplete Docs BSMED reviews SSF documents. (may take at least 3 working days) ROG-Usec. signs cleared documents by BSMED (within 1-3 days upon receipt from BSMED) For corrections/actions Regions Signed PR/MOA NTWG Decision Sheet/ Approval Project Brief TOR 6/30/20148

9 Regions to send PRs for Timbangan ng Bayan together with the list of recipient markets ROG checks for completeness and reviews documents (within the day of receipt) Incomplete Docs ROG-Asec. signs documents (within 1-3 days) Regions Signed PR List of market beneficiaries Approval of Timbangan ng Bayan Amounting to P1M above up to P9.999M 6/30/20149

10 THANK YOU 6/30/201410


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