Streamers: gate areas Tarpaulins: lamp posts Posters: promo board #14 Jingle: PA system COA Video: DigiPost Video at caf Miniature standees: caf tables Standees: leading to the MVP Roofdeck Email blasts, Online social networks Chalk brigades, Room-to-room campaign (c/o INTACT) Information /Promo Desk at Kostka Extension (during the RecWeek itself; ex. CADS promotions) CTC & RSF Comlab’s advertising Mascots
The organizations are required to submit in HARD & SOFT copies of the following: 1.the FINAL draft design of tarpaulins which will be printed by the RecWeek Team. (Specifications: 3 ft x 2 ft Horizontal; 150-120 dpi) 2.the DETAILED list of promotional strategies (distribution of freebies, chalk/text brigades, etc.); 3.the official EMAILER content to be circulated in the Web;
Please pass the: HARD COPY: Submit to your Cluster Heads DEADLINE: May 21, 2009, 2PM. SOFT COPY: Kindly send your file to firstname.lastname@example.org FILENAME: RecWeek0910_Promos_Org Name. DEADLINE: May 21, 2009, 11:59PM.
Only one table tarpaulin will be provided by the RecWeek team, the design on which should be the ORG LOGO and NAME. In addition to this tarpaulin, there can only be a maximum of 2 more promotional materials. (ex. Org tarp, org mascot) that each organization will have to produce themselves.
Elevator use from 9:00 AM – 4:30 PM (MONDAY TO THURSDAY) Iwata Fans (FOR MVP ROOFDECK) Each organization will be provided: 1 TABLE (4X2 FEET) 2 CHAIRS
NOTE: For Colayco Pavillion. June 26, Friday. The Team cannot guarantee sockets for everyone. There will be a charging station provided by the Recweek team. Table Tarpaulins are the only promotional materials allowed.
DATE: June 22, 2009 (Monday) TIME 11:00 am – Assemble at Soc Sci Foyer 11:10 am – ETD, Red Brick Road 11:20 am – Sec Walk, 10 minutes 11:30 am – Move to Caf (down), 5 minutes 11:40 am – MVP ROUTE SS Foyer Sec Walk Caf MVP
Assemble at the SocSci foyer by Cluster. Cluster must have representative (heads, sec gen). 1-2 representatives per organization. Clusters should be distinguished by color. Other than the color, clusters should be in costume according to their core competence.
Business- Red Science and Technology – Blue Inter-Cultural Relations – Orange Health and Environment – Green Performing Arts – Violet Media and Creative Arts – Yellow Sector Based – Pink Faith Formation – White/ Beige Issue Policy – Black COP - Brown
APPLICATION FEES Not more than Php100. BONDS Bonds are contracts made between the organizations and the Recruitment Week Team. For this year’s Recruitment Week, a bond is valued at Php500.00. It shall be returned to the organization the Friday after Recweek 2009 (July 3, 2009). Bonds may be claimed from the COA Room (MVP 205), from the Recweek Finance Head.
1. Bond of Php500.00 to be paid on June 15-19, 2009 at the COA Room to the Finance Head. 2. Failure to pay the bonds will mean that your organization shall not be allowed to participate in the Recweek 2009. 3. Upon payment, the organization signs a bond contract and receives a bond receipt. 4. During the Recruitment Week, every organization will have a sanction sheet where their violations will be listed. Any violation will have a corresponding deduction to the bond held by the offending organization. 5. Failure to get the bonds back will mean forfeiture of the right to redeem them.
In cases of a negative balance: Pay that balance on June 29-30, 2009 (Monday - Tuesday) at the COA Room to the Finance Head. Leaving their booth cluttered and unattended for 2 days gives the Recruitment Week Head the right to refrain the organization from opening its booth for the rest of the week. Only the RecWeek Head can order the closing of a booth.
Minor Violations The following violations warrant a Php50.00 deduction from an organization’s bond: 1. Failure to open the booth by 9:00am 2. Having more equipment than what has previously specified in the list that it submitted to the Logistics of the Recruitment Week Team 3. Failure to hand in the organization’s daily report by 11:59pm the next day (e.g. Organization X fails to pass its Monday ‘s recruitment by Tuesday 11:59pm) 4. Failure to pass the requirements for Recweek (e.g. Org reps, manual write-ups, promo materials) 5. Delaying the flow of the program (e.g. Being the late for the parade)
Major Violations The following violations warrant a Php100.00 deduction from an organization’s bond: 1. Failure to maintain the cleanliness of the booth and the 1-meter radius surrounding it. 2. Leaving the booth unattended. 3. Failure to close the booth by 5:00pm. 4. Failure to log-in and log-out IDs for a day. 5. Using promo materials other than what was approved. *note: The RecWeek Team reserves the right to remove any promotional materials that have not been approved by the Promotions of the Recruitment Week or by the Office of Student Activities.
6. Sending email blasts not yet approved by the RecWeek Team. 7. Failure to submit the organization’s shifting schedule for the Recruitment Week by June 22, 2009 (Monday) 11:59pm. 8. Failure to hand in the organization’s daily report by 11:59pm two days later (e.g.. Organization X fails to pass its Monday ‘s recruitment by Wednesday 11:59pm). 9. Displaying tarps beyond the specified space for promotions (3 rd time). 10. Distributing flyers inside and outside the RecWeek Venue. 11. Disrupting classes/offices or being reprimanded because of rowdy or noisy promotions.