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Page 1 Business Transactions and Accounting Equation.

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Presentation on theme: "Page 1 Business Transactions and Accounting Equation."— Presentation transcript:

1 Page 1 Business Transactions and Accounting Equation



4 Page 4 Outline Enterprises Accounting Transactions, Accounting Events, and Accounting Circumstances Economic Activities and Accounting Elements Accounting Equation

5 Page 5 Opening Story Funding and Spending at College –Assets of a college student Cash CD player Computer –Funding these assets Sponsored by parents Sponsored by relatives Borrowed from relatives and acquaintance

6 Page 6 Opening Story (continued ) We could deal with the above-mentioned financial issues from the following perspectives : –How do we fund our daily expenditures and possessions ? –How do we spend the “funds” which we have sourced ? –What about the relationship between the “funds”which we have sourced and our daily expenditures and possessions ?

7 Page 7 Enterprises Concept of Enterprise –Definition of “enterprise”enterprise –Functions of an enterprise –Characteristics of an enterprise

8 Page 8 Forms of Enterprise There are three major forms of enterprise: –Sole-proprietorship –Partnership –Corporations

9 Page 9 Sole proprietorships Single person owns the business Not separate from its owner in terms of responsibility and liability The business is the owner and the owner is the business

10 Page 10 Partnership Owned by two or more people Similar to a sole proprietorship Not separate from the owners in terms of responsibility and liability

11 Page 11 Corporations Legally separate and financially separate from the owners Ownership in a corporation is divided into units called shares of capital stock Owners are called shareholders or stockholders Corporations are separate legal entities

12 Page 12 Characteristics of Enterprise

13 Page 13 Four Types of Enterprise Service organization – provides services (does something for you) rather than selling something Merchandising business – buys goods, adds value to them, then sells them to customers Manufacturer – makes the products it sells Financial services company – doesn’t make tangible products and doesn’t sell products made by other companies; deals in services related to money

14 Page 14 Resources in an Enterprise Major resources : –Human resources –Properties,plant and equipment,supplies, raw materials, finished products or inventories –Financing In cash or bank deposits In material forms

15 Page 15 An example-Beauty Photo Store Movements of Material Resources in an Enterprise

16 Page 16 Movements of Material Resources in an Enterprise –Movements in a manufacturing enterprise cash/bank deposit→raw materials →work-in- process→finished products→fin→cash/bank deposit –Movements in a merchandising enterprise cash/bank deposit→inventory→ cash/bank deposit

17 Page 17 Activities of Enterprise Three major phases of business activities: –Inception –Operating –Liquidation

18 Page 18 –Inception and investment of funds External funding –State, legal persons, privates or foreign investors ; –Financing from banking institutions, other legal persons or privates Owners’equity and liabilities Inception of Enterprise Investment of owners Investment Financing of creditors creditors Total funds of a firm

19 Page 19 Inception of Enterprise –Forms of Investment Monetary(cash/bank deposits) Property, plants and equipment Raw materials and goods,etc. –Sources and changes of funds Increase of owners’equity or liabilities Increase of assets

20 Page 20 Operating activities and changes of asset –Changes of assets in Beauty Photo Store –Connections between Beauty Photo Store and Suppliers, clients, etc. Operating Activities cashcash 2 cameras lens + producing equipment+supplies 2 cameras lens + producing equipment+suppliesphotosphotoscashcash

21 Page 21 Liquidation of Enterprise Liquidation of enterprise and payoff of funds –Payment of taxes –Distribution of profits –Declaration of dividends –Payoff of borrowings Withdrawals and changes of funds –Decrease of assets –Decrease of liabilities or owners’equity

22 Page 22 Accounting Transactions A business transaction is an event that affects the financial position of a business and may be reliably recorded

23 Page 23 Economic Activities and Accounting Elements Accounting element : –Uses of funds and assets cash equipment,etc. –Resources of funds and equity Borrowings and equity of creditors-liabilities Investments and owners’equity

24 Page 24 Uses of Funds Uses and changes of funds –Beauty Photo Store From cash to equipment Using equipment to produce photos From photos to cash

25 Page 25 Circulation of Funds Circulation of funds: –Uses of funds Beauty Photo Store –Cost of equipment –Cost of supplies –Human costs ? –Uses and payoff of funds What are the operating purposes for Beauty Photo Store ?

26 Page 26 Payoff of Funds –Payoff of Funds and Revenues Cash receptions and revenues by Beauty Photo Store –Net increase of funds and profit Difference between uses and payoff of cash ? Nature of profit?

27 Page 27 Accounting Transactions Accounting transactions-Economic exchange between two different accounting entities –Mutual exchange A purchases an asset,paying cash or bearing the responsibility of paying cash in future B sells the asset, earning the rights of receiving or collecting cash –One-way transaction Investments or donations to another accounting entity

28 Page 28 Accounting Events Accounting events-internal transferring of resources among departments of a same entity –allotments of raw materials for plants –Damages caused by earthquakes External versus internal events –Between different entities –Within a same entity

29 Page 29 Accounting Circumstances Accounting circumstances-usually an outcome of collaboration of multiple events –Circumstances and their impacts Changes in prices,exchange rates How to determine these changes ? –E.g. uncollectability of receivables due to the liquidation of the debtor –Unpredictability

30 Page 30 Accounting Elements Assets Liabilities Owners’equity Revenues Expenses Profits

31 Page 31 Assets are economic resources owned by a business that are expected to be of benefit in the future. Assets

32 Page 32 Further Thoughts on Assets Human resources as an asset ? –Value and labor of Manager of Beauty Photo Store ? –Cameramen and shop assistants ? Natural resources as an asset?

33 Page 33 Liabilities Liabilities are creditor’s claims to the assets. Liabilities are obligations to outsiders

34 Page 34 Owners’Equity Owner’s Equity is the owner’s claim to the assets. It is the amount of assets that remains after subtracting the liabilities.

35 Page 35 Changes in Owners’Equity Investments by owners and revenues, amounts earned by delivering goods or services to customers, increase owner’s equity. Withdrawals of assets from the business by owners and expenses decrease owner’s equity. Expenses occur when assets are used or liabilities increase as a result of earning revenues.

36 Page 36 Revenue Revenues (sales) are increases in owners' equity arising from increases in assets received in exchange for the delivery of goods or services to customers. Revenues are increases in economic resources, either through increases to assets or reductions to liabilities

37 Page 37 Revenue Recognition Revenue should be recognized in the financial statement when: –the performance has been achieved –there is reasonable assurance regarding the measurement and collectability of the consideration

38 Page 38 Expense Expenses are decreases in owners' equity that arise because goods or services are delivered to customers. Expenses are decreases in economic resources, either through outflows or the using-up of assets or incurrence of liabilities from delivering or producing goods, rendering services, or carrying out other activities that constitute the entity’s normal business

39 Page 39 Expense Recognition Cost, expenditure, and expense General recognition criteria Approaches to expense recognition

40 Page 40 Cost, Expenditure, and Expense When we agree to pay out cash (or other assets) for goods or services received, we have incurred a cost When we actually pay the cash, we have an expenditure When the benefits of the cost have been used and we put that cost (or a portion thereof) on the income statement, we have recognized an expense

41 Page 41 General Recognition Criteria Recognized items must: –meet the definition of a financial statement element –have a valid measurement basis and amount Financial statement elements are based on future economic benefits or sacrifices; these must be probable for recognition to be appropriate

42 Page 42 General Recognition Criteria (cont) Expenses are decreases in economic resources, either by way of outflows or reductions of assets or incurrence of liabilities, resulting from an entity’s ordinary revenue generating or service delivery activities [CICA 1000.38] Asset or expense? if the asset recognition criteria are met, an asset is recorded. If not, an expense is recorded

43 Page 43 Approaches to Expense Recognition Definitional approach: expenses are created either through the reduction of an asset or the increase in a liability Matching approach: once revenues are determined in conformity with the revenue principle for any reporting period, the expenses incurred in generating the revenue should be recognized in that period

44 Page 44 Profit / Loss Income (profit or earnings) is the excess of revenues over expenses

45 Page 45 Accounting Equation Assets – Liabilities = Owners Equity Net Assets = Owners’ Equity Every accounting transaction has an equal affect on both sides of the equation. Purchase a $20,000 car for cash. –Increase asset car and decrease asset cash by $20,000. No net change to assets. Purchase a $20,000 car on credit. –Increase asset car and increase liabilities by $20,000.

46 Page 46 Dual Aspect of Accounting Equation Assets = Liabilities + Owners’ equity. –LHS = RHS. –First view: Resources = Obligations to creditors or claims on resources + Residual claim. –Second view: Amounts invested in resources = how these amounts were financed. Resources = financed by creditors + financed by owners.

47 Page 47 Changes to the accounting equation of Beauty Photo Store : Beauty Photo Store -- An Illustration Asset:130000Asset:130000Liability:30000Liability:30000Equity:100000Equity:100000 Liabilities30000Liabilities30000 Owners’ equity 100000 + 6000 Owners’ equity 100000 + 6000 Assets 130000 + 15000 - 9000 Assets Profit:6000Profit:6000 Revenue:15000Revenue:15000 Expense:9000Expense:9000 ++== ++ == ++==

48 Page 48 Summary Economic resources in the enterprise- human,financial and material resources Economic transactions derive from the operating activities of an enterprise Accounting elements are basic components of economic transactions Accounting elements comprise of assets,liabilities, owners’equity, revenues, expenses and profit Economic transactions are viewed in the forms of increase or decrease in accounting elements Accounting equation : A = L + OE

49 Page 49 Case for Discussion Marks and Spencer In 1882, a Russian refugee named Michael Marks came to the North East of England. Needing work, he put a tray round his neck and started selling haberdashery in the villages around Leeds. Two years later he borrowed £ 5 from his friend Isaac Dewhirst to buy stock, and was able to open a stall in Leeds market. Within ten years Marks’s success as a trader had enabled him to establish a chain of stalls in markets throughout North East England. In 1894, Marks realized that his business was getting too large for him to manage effectively on his own. He decided to form a partnership with Tom Spencer – and Marks & Spencer was born.

50 Page 50 Case for Discussion (cont) The business continued to thrive and grow, so in 1903 Marks and Spencer registered their partnership as a private limited company. This allowed more people to become involved with managing the growing company and increase its finances by buying shares in the company. One shareholder was Israel Sieff, who became chairman of the company in 1917. Sieff can be credited with shaping the future of Marks & Spencer. By 1926, Marks & Spencer had opened 125 stores. In order to continue its successful development the company finally registered as a public limited company (plc) in order to obtain as much capital as possible to finance its continued growth. And the rest, as they say, is history.


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