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Service Unit Manager Webinar April 16, 2014 Sheila Kennedy, VP Member Services & Regional Mission Delivery Susie Lang, Member Services Manager Jennifer.

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Presentation on theme: "Service Unit Manager Webinar April 16, 2014 Sheila Kennedy, VP Member Services & Regional Mission Delivery Susie Lang, Member Services Manager Jennifer."— Presentation transcript:

1 Service Unit Manager Webinar April 16, 2014 Sheila Kennedy, VP Member Services & Regional Mission Delivery Susie Lang, Member Services Manager Jennifer Palmer, Member Services Manager

2 GSGLA Thanks You, Our Volunteers!

3 Webinar How To: Audio Mute/Unmute Raise Hand Questions

4 Agenda Camp & Program Updates Communications Go Team Updates & Survey Results Review Early Bird Family Partnership Update Planned Giving Update NEW Volunteer Web Page Portal & eBiz Tutorial SU Positions & Recruiting NEW Plan of Work & Engagement Meetings SU Retreat Voices to Vision Realignment!

5 Camp & Program Updates Annie Markowitz, Mission Delivery Manager, Environment & Outdoor Adventure Programs

6  Register online at www.girlscoutsla.org. Click the Camp & Property tab, and select “Summer Camp”www.girlscoutsla.org  Registrants must already have an online eBiz account or be able to activate one. Please direct all account questions to helpdesk@girlscoutsla.org helpdesk@girlscoutsla.org  Deadline to apply for Camperships is May 9, 2014  All confirmations will be sent by email, so please check your spam folder regularly!  Please visit this link to explore all the volunteer opportunities: https://gsgla.ivolunteer.com/2014programs Summer Camp Registration 2014

7 The program department is hosting webinars that are designed for people interested in volunteering at camp or for parents interested in sending their daughters. Visit our website and click the Camp & Property tab, and select “Summer Camp”. Resident Camp Thursday, April 17, 2014 5:30 p.m. https://attendee.gotowebinar.com/register/1651322785771373313 Wednesday, May 7, 2014 7:30 p.m. https://attendee.gotowebinar.com/register/4298008902037791745 Day Camp Wednesday, April 23, 2014 5:30 p.m. https://attendee.gotowebinar.com/register/2027602053097627906 Thursday, May 22, 2014 7:30 p.m. https://attendee.gotowebinar.com/register/3843531268276999937 Specialty Camp Tuesday, April 29, 2014 5:30 p.m. https://attendee.gotowebinar.com/register/1113503270137369602 Wednesday, May 21, 2014 7:30 p.m. https://attendee.gotowebinar.com/register/3117608402853786369 GSGLA 2014 CAMP WEBINARS

8  May 31 st from 10a.m.-1p.m., $15/participant  Register online at www.girlscoutsla.org. Click the Activities & Events tabwww.girlscoutsla.org  Registrants must already have an online eBiz account or be able to activate one. Please direct all account questions to helpdesk@girlscoutsla.orghelpdesk@girlscoutsla.org  Deadline to register is May 16, 2014  All confirmations will be sent by email, so please check your spam folder regularly!  Please visit this link to explore all the volunteer opportunities: https://gsgla.ivolunteer.com/2014programs Family Fit Fair 2014

9 Program Opportunities Investing in Me; Leadership Summit July 24 th, 2014 // 9am-3:30pm The Federal Reserve Bank Downtown Los Angeles Open to Seniors & Ambassadors Cost: $15 Spend a day at the Federal Reserve in Downtown Los Angeles! Tour of reserve Discussion of Government careers Personal Finance Workshop Resume, Writing & Interview Skills Snack & Lunch Provided

10 Girl Scouts Leadership Institute at National Convention in October 2014 Applications now being accepted!!! What : The Girl Scout Leadership Institute (aka GSLI) brings together girls from across the nation to help take action on matters that touch the future for girls and for our movement. What : The Girl Scout Leadership Institute (aka GSLI) brings together girls from across the nation to help take action on matters that touch the future for girls and for our movement. When & Where: October 16th – 18th, 2014 at the National Convention in Salt Lake City, Utah! Who: All Girl Scouts age 14 (by Oct 16 th ) and older Why: Each GSLI participant will plan an issue-specific project to implement back home, creating a wave of action across our Movement! How: Email Elizabeth Chadwick for more information on how to apply at echadwick@girlscoutsla.org

11 Communication Go Team Update & Survey Results Cindy Bernsdorf, Communication Go Team Lead Melanie Larsen, GSGLA Communications Manager

12 Communication Survey Results 61 surveys returned from 80 service units. Questions 1-3 were not answered by 16 of those who responded. What is the most frustrating communication problem for you as SUM?

13 Communication Survey Results What is the most frustrating communication problem for you as a SUM? - Incomplete and/or inconsistent information - Webinars review very basic stuff over and over - Exchange of info from GSGLA is not consistent. Add a SUM corner with a code to the GSGLA website - Communication with other SUMs - As a new SUM, I need guidance on what is an efficient communication method. Need direct access to all troops on eBiz. - SUM meeting should be once a month - Council training updates - Gold Award info - Waiting for leaders’ concern to be addressed, not hearing about conclusion and leaving leader feeling unsupported

14 Communication Survey Results Question 2: What is the most frustrating communication problem for your SU team?

15 Communication Survey Results What is the most frustrating communication problem for your SU team? - Position requirements change without notice - Not being able to add SU events to GSGLA’s master calendar - Not enough classes - Not receiving confirmation of received messages - After policies in place, need answers yet staff doesn’t have answers - Not being able to determine if facility is available before submitting a reservation; this has improve but better if online - No additional information for positions; webinar was not enough

16 Communication Survey Results Question 3: What is the most frustrating communication problem for your leaders?

17 Communication Survey Results What is the most frustrating communication problem for your leaders? - As a leader, need dates for large events and trainings 6 months in advance - Leaders don’t have time to search on Web - How does an adult find trainings on eBiz? - Lack of communication when events are cancelled - Council seems absent; issues do not get resolved - Need communication (direct email) specifically for older girls - Troop families do not check eBiz or Shutterfly - Getting into eBiz and calendar

18 Communication Survey Results Question 4: What is the most effective communication method used within your SU? #1 Email (40) #2 Website (18) ex. SU website, Wiki, Yahoo Group, Shutterfly #3 Leader meetings (11)

19 Communication Survey Results Question 5: What are the top ways you stay up-to-date on council-wide information #1 SUM meeting #2 GSGLA website #3 Contact membership staff directly #4 Leader meeting #5 Great News! #6 Fliers #7 GSGLA Facebook #8 Greater Mailer #9 Word-of-mouth with other volunteers/staff

20 Communication Survey Results Question 6: Do you have a communication person in your SU? 13 service units said “yes.”

21 Communication Survey Results Question 7: Indicate your top 5 communication priorities.

22 What W e H ave Done Thus Far!  GSGLA website improved pages for volunteers Separate buttons for new and current volunteers Improved Resources and Tools page – See ‘Places to Go Chart’ from the EOA Go Team  GSGLA online calendar now has council-wide service unit and troop events included  ‘What’s New’ on the GSGLA home page now features new forms such as the Special Events and Money Earning e-form and new surveys for cookie program and property criteria.

23 What is i n t he Works?  New FAQ sheet with all FAQs together  New staff functional directory that will list who does what  New service unit team position – Communication Coordinator

24 Why a Communication Coordinator?  One person to coordinate it all!  Assist the SUM and SU team – recruit experts to help  Gather SU information and disperse in different ways  Gather GSGLA information and disperse in different ways  Maintain the SU website, if there is one  Learn about all types of communication tools and educate the SU on their use  Be the SU contact person for publicity and PR in your community- with staff help  Uniquely yours! Contact the Communication Go Team or Cindy: goteams@girlscoutsla.orggoteams@girlscoutsla.org Contact GSGLA Communications Staff or Melanie: communications@girlscoutsla.org communications@girlscoutsla.org

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26 Early Bird Re-Cap Susie Lang, Member Services Manager

27 Early Bird Troop Rewards April 1 – June 30 Membership Renewals New troops originating in 2013-2014 may use their April 1 girl member number to qualify for the incentives.

28 Early Bird Service Unit Rewards April 1 – June 30 Membership Renewals Early Bird patch for all girls and adults renewing during Early Bird!

29 Provide a SU incentive to all leaders renewing their troop online; include one for leaders who have 100% online renewal by parents! Lead by example: Get SU team members to Early Bird register their troops between 4/1/2014 and 6/30/2014 (and by 6/1/2014 for incentives) Utilize all SU communications to promote Early Bird Online membership renewal Use Early Bird as an incentive to be allowed to participate in special SU fall events or encampments Sponsor Online Renewal Station party with a theme SU Strategies for Successful EBR

30 Leader Ideas Email parents an Early Bird reminder Budget for membership fee! Give parents an incentive to renew! Have girls help parents with online renewal Share/view this video! http://youtu.be/Mg0edGzMtEghttp://youtu.be/Mg0edGzMtEg Have a laptop at troop meetings so parents can renew on the spot! Host an end-of-year parent meeting to do this! Renewal Party as a part of the end-of-year activity!

31 Family Partnership Cortney Szlemp, Annual Giving Manager

32 Each year parents, grandparents, troop leaders, volunteers, and friends come together to support GIRLS ! We call this Family Partnership. The entire $15 membership fee goes to GSUSA, but 100% of Family Partnership gifts stay with GSGLA to support the girls. Family Partnership Funds help GSGLA: Off sett costs of programs for girls Create more unique programs and events for girls in multiple geographic locations Recruit and train volunteers to expand troops and events for girls Maintain properties and camps for girl activities Provide financial assistance to girls in need Your investment in Family Partnership is your investment in the GIRLS ! All families who make a gift of $25 or more will receive the 2014-2015 Family Partnership patch. Questions? Contact Cortney Szlemp, Manager of Annual Giving at 626-677-2314 or cszlemp@girlscoutsla.org.

33 Planned Giving Michele Broadnax, Senior Manager, Donor Relations

34 Planned Giving Planned Giving is an opportunity to leave a legacy of support to Girl Scouts of Greater Los Angeles. 1.Bequest by Will: You can make a bequest at any age by adding a codicil to an existing will or drafting a new one. This allows you to leave a legacy while maintaining the assets you need for your current lifestyle. In addition, you may generate a tax savings. 2. Retirement Plan Assets: Name GSGLA as the full or partial beneficiary of your retirement plan. The benefit amount you specify will be distributed to GSGLA, tax free. 3.Life Insurance: Life insurance provides a simple way to give a significant gift to GSGLA with possible income tax benefits that you may enjoy during your lifetime. Name GSGLA as a full or partial beneficiary.

35 NEW Volunteer Portal! Kay Chilson, Training Manager

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37 On Home page click on For Volunteers Tab, On Volunteer Information Center Home, then click on I am a Volunteer button

38 Where to Find Forms www.GirlScoutsLA.orgwww.GirlScoutsLA.org

39 NEW eBiz Tutorial Kay Chilson, Training Manager

40 eBiz Tutorial Please follow the links below to register to view each of the NEW eBiz Tutorials!!! How to Create an ebiz Account You Tube Video: https://www.youtube.com/watch?v=kc9_yYGDfg8&featu re=youtu.be How to Navigate eBiz as a Leader https://attendee.gotowebinar.com/recording/774872829 0092672513 https://www.youtube.com/watch?v=kc9_yYGDfg8&featu re=youtu.be https://attendee.gotowebinar.com/recording/774872829 0092672513

41 eBiz Tutorial The link will direct you to register to view the recording!

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43 SU Position Recruiting Jennifer Palmer, Member Services Manager

44 1.Who is the 2014/2015 SUM 2.Who is the person that welcomes new & returning troops? 3.Who are your Recruiters & School Organizers? 4.Who is your Placement Coordinator? (Manages girl placement into troops; tracks troop placement opportunities in Service Unit; assists in the formation of new troops from families on Service Unit waitlist) 5.Who are your Level Consultants? On The Radar! Please report back to your Staff Partner the following info by 5/1!!!

45 Plan of Work Sheila Kennedy, VP Member Services & Regional Mission Delivery

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55 Service Unit School Statistics (5/31 Membership Report )

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62 After reviewing sales data, please discuss the following questions: 1 Does your Service Unit participate in the Fall Product Program? If no, why? 2 Do all of your troops participate in the Fall Product Program? If no, why? 3 Do all of your troops participate in the Magazine component of the sale? If no, why? 4 Does your Service Unit set a Sales goal? Do your troops/girls set Sales goals? 5 Do you have barriers? Do you have parent and community support? After reviewing sales data, please discuss the following questions: 1 Does your Service Unit participate in the Fall Product Program? If no, why? 2 Do all of your troops participate in the Fall Product Program? If no, why? 3 Do all of your troops participate in the Magazine component of the sale? If no, why? 4 Does your Service Unit set a Sales goal? Do your troops/girls set Sales goals? 5 Do you have barriers? Do you have parent and community support?

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71 Engagement Meetings Why: Set goals & discuss the Plan of Work Who: Service Unit Team Where: Your Local Service Center When: Late June, July, and Early August https://www.gsglavolunteerapps.org/suengage/

72 SU Training Retreat Jennifer Palmer, Member Services Manager

73 SU Training Retreat For Who: SUM’s, Recruiters, & Consultants When: Friday, July 11-13, 2014 Where: Skyland Ranch Please Register at the Link Below: https://www.gsglavolunteerapps.org/sumretreat/

74 Voices To Vision Sheila Kennedy, VP Member Services & Regional Mission Delivery

75 Wednesday April 30 th from 6:30-7:30pm We will provide a Property Strategic Planning process update, answer questions, gather information around Service Unit needs and current usage of GSGLA properties, and promote increased use of current properties. https://attendee.gotowebinar.com/register/8131295664181563906 https://attendee.gotowebinar.com/register/8131295664181563906

76 GSGLA Realignment Sheila Kennedy, VP Member Services & Regional Mission Delivery

77 RecruitOn-Board Data and Info Support Customer Care Troop Support SU Support Training RecruitingRetention

78 2012-2013 Recruitment Push Early Bird Registration Service Unit Engagement Meetings Team Training 4/5 AMVR 4/16 SUM Webinar 5/19 SUM Mtg 7/11-7/13 SU Retreat SU Team Position Trainings Fall Product Training AE Retreat 6/12 All Staff 4/12 volunteer thought group Staff Focus Groups Complete Design Assign new positions

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