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Change Champion/Liaison “Go Live” Wednesday, June 27.

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Presentation on theme: "Change Champion/Liaison “Go Live” Wednesday, June 27."— Presentation transcript:

1 Change Champion/Liaison “Go Live” Wednesday, June 27

2 Manager/Supervisor/Time Approver Training Outcomes More Job Aids More Job Aids Queries Queries Communicate your department business processes to your employees and managers Communicate your department business processes to your employees and managers Communicate your department timelines to your employees and managers Communicate your department timelines to your employees and managers

3 Training Update Forms & Job Aids Forms & Job Aids Use UPK as primary resource Use UPK as primary resource Ramseynet will be updated soon! Ramseynet will be updated soon! Questions? Concerns? Questions? Concerns? Contact Cheryl Contact Cheryl

4 July, 2007 SundayMondayTuesdayWednesdayThursdayFridaySaturday FRIDAY JUNE 29 th Complete HR entries in Time Entry Current System 3 Noon Deadline HR & DD Changes – Time Entry completed by 4:00 p.m. 5:00 p.m. Conversion Begins 4 HOLIDAY Conversion Cont. 5 Current/ Upgraded Parallel Testing Begins 6 Parallel Testing Cont. 7 Parallel Testing Cont. 89 “GO/NO GO” Date Current or Upgrade? 10 Finalize Payroll 11 Go Live & Direct Deposit Goes Out 12 Employee Time Entry Upgraded System Begins for Period Ending 7/13/07 13 First Payday Upgraded System

5 Employee ID’s & Logins Current Employees w/Network Accts Current Employees w/Network Accts Same Username and Password Same Username and Password

6 Employee ID’s & Logins Current Employees w/No Network Accts Current Employees w/No Network Accts Username and Password will be created Username and Password will be created Firstname.lastname Firstname.lastname Initial password is individually created – should be changed ASAP! Initial password is individually created – should be changed ASAP! Passwords can be set to “not expire” for select groups; intermittent’s, retirees, election judges,etc. Passwords can be set to “not expire” for select groups; intermittent’s, retirees, election judges,etc. Distributed via HR/Payroll Contact – July 9 th Distributed via HR/Payroll Contact – July 9 th

7 Employee ID’s & Logins New Employees – after “go live” New Employees – after “go live” HR/Payroll Contact Enters HIRE HR/Payroll Contact Enters HIRE User ID & Password Created User ID & Password Created New User/Change Request Form New User/Change Request Form Gets employee self-service access only as of first day of employment Gets employee self-service access only as of first day of employment Other access (Manager Self-Service, Timekeeper, HR/Payroll Contact) must be added via security update. Other access (Manager Self-Service, Timekeeper, HR/Payroll Contact) must be added via security update. Communicated via HR/Payroll Contact Communicated via HR/Payroll Contact

8 Employee ID’s & Logins No accounts automatic No accounts automatic Same business process as today – work with your tech staff Same business process as today – work with your tech staff Other system access through same business process as today Other system access through same business process as today

9 Data Privacy/Security Training Taken it? Taken it? HR/Payroll Contacts HR/Payroll Contacts Central HR, Benefits, Payroll Central HR, Benefits, Payroll If not, please do and complete the Certificate of Completion at the end and submit If not, please do and complete the Certificate of Completion at the end and submit Questions? Contact Rochelle Waldoch in Information Services Questions? Contact Rochelle Waldoch in Information Services

10 Remittance Advices Electronic for everyone unless business need to print Electronic for everyone unless business need to print See communication to Dept Heads from County Manager See communication to Dept Heads from County Manager

11 Human Resources/Benefits Onboarding Onboarding Friday,June 29 th, Complete entry of job data in 7.5 Friday,June 29 th, Complete entry of job data in 7.5 Emergency events could be entered Monday or Tuesday Noon Emergency events could be entered Monday or Tuesday Noon Contact George Hamm Contact George Hamm

12 Payroll / Time & Labor Prior Period Adjustments (PPA) Prior Period Adjustments (PPA) Deadline was June 26th Deadline was June 26th After 6/26, make adjustments in current pay period After 6/26, make adjustments in current pay period Remember to use “Daily Comments” Remember to use “Daily Comments” After Conversion After Conversion Allowed back to 6/16/07, no more than 60 days prior to the first day of the current pay period Allowed back to 6/16/07, no more than 60 days prior to the first day of the current pay period Adjustments > 60 days, record them in current pay period Adjustments > 60 days, record them in current pay period If the PPA will have FLSA implications, it can be submitted on a Payroll Adjustment Form to Central Payroll. If the PPA will have FLSA implications, it can be submitted on a Payroll Adjustment Form to Central Payroll. Must include earnings end and begin date Must include earnings end and begin date

13 Payroll Direct Deposits New/Changes Direct Deposits New/Changes Must be entered no later than 12:00, Tuesday, July 3 rd Must be entered no later than 12:00, Tuesday, July 3 rd Pre-notes (see job aid) Pre-notes (see job aid) Payroll Timing Payroll Timing Printed Timesheets Go Live Pay Period Printed Timesheets Go Live Pay Period Reports & Reports Distribution Reports & Reports Distribution

14 Time & Labor Send list of employees not using online time to Bob & Randi Send list of employees not using online time to Bob & Randi Anyone who will continue to use a manual timesheet Anyone who will continue to use a manual timesheet Public Works employees using daily time sheets Public Works employees using daily time sheets Ramsey Nursing Home Staff using the Kronos time clock system Ramsey Nursing Home Staff using the Kronos time clock system Other employees whose time is captured on a central time log and entered centrally Other employees whose time is captured on a central time log and entered centrally

15 Time & Labor A list of employees working rotating schedules A list of employees working rotating schedules Include: Include: Employee ID, Employee ID, The specific rotating schedule as listed on the TL Conversion File, The specific rotating schedule as listed on the TL Conversion File, The employee’s rotation on June 30, 2007 The employee’s rotation on June 30, 2007

16 Time & Labor A List of new employees entered into 7.5 Summit after 6/21/2007 A List of new employees entered into 7.5 Summit after 6/21/2007 Include: Include: Employee ID, Employee ID, Backup Reported Time approvers Backup Reported Time approvers The employee’s 8.9 workgroup The employee’s 8.9 workgroup The employee’s schedule and, if rotating, the specific rotation on June 30, The employee’s schedule and, if rotating, the specific rotation on June 30, 2007.

17 How to Access Summit URL URL Link on External Site; Link on External Site; Link on RamseyNet Link on RamseyNet Kiosk will automatically display Kiosk will automatically display https://mysummit.co.ramsey.mn.us https://mysummit.co.ramsey.mn.us https://mysummit.co.ramsey.mn.us Home, cyber café, etc. Home, cyber café, etc. Add to Favorites Add to Favorites Icon on Desktop Icon on Desktop

18 Login Job Aid How To How To Security Information Security Information We’ll to you – you disseminate We’ll to you – you disseminate Suggested Improvements? Suggested Improvements?

19 Help Lab / Help Desk Help Lab Help Lab Summit Training Rooms Summit Training Rooms Help Desk Help Desk Phone: Phone: For Change Champions, Liaisons and Trainers only For Change Champions, Liaisons and Trainers only Info on CC/Liaison & Trainers page Info on CC/Liaison & Trainers page

20 Questions? Comments? 15 Days to Go Live!!!


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