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2014 Roadway Rehabilitation Project Neighborhood Pre-construction Meeting Monday, June 9, 2014 6:30 p.m.  Evergreen and Whispering Pines Neighborhoods.

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Presentation on theme: "2014 Roadway Rehabilitation Project Neighborhood Pre-construction Meeting Monday, June 9, 2014 6:30 p.m.  Evergreen and Whispering Pines Neighborhoods."— Presentation transcript:

1 2014 Roadway Rehabilitation Project Neighborhood Pre-construction Meeting Monday, June 9, 2014 6:30 p.m.  Evergreen and Whispering Pines Neighborhoods

2 Agenda  Project Scope  Schedule and Phasing  Overview of the Construction Process  Project Communication  Assessments  Review Commonly Asked Questions  Opportunity to Ask Questions

3 Project Scope

4 Evergreen & Whispering Pines Neighborhoods  Mill and overlay & full depth pavement replacement  Spot curb repairs  Sanitary sewer, water system and storm sewer repair and maintenance  Storm water quality improvements

5 Pinehurst Road and Tamberwood Trail  Sanitary sewer, water system and storm sewer repair and maintenance  Spot curb repairs on south and west sides  Full curb removal and north side of Pinehurst and east side of Tamberwood  Full pavement removal and replacement  Installation of 8-foot concrete trail

6 Construction Phasing

7  Project work phasing is similar for each neighborhood area: Mobilization and traffic control Water system repairs Remove and replace damaged curb Mill or remove pavement Storm, sanitary sewer and water system repairs Restoration Pave street

8 Storm Sewer & Utility Repair

9 Spot Curb Removal & Irrigation

10 Curb Removal and Replacement

11 Street and Driveway Access

12 Pavement Removal Processes

13 Grading and Shaping

14 Restoration

15 Pavement Replacement & Overlay

16 Project Communication  Door Hangers  City Website  InTouch Email Notification Service  Project Hotline 612-360-1873 Provides a place to get project updates, register concerns, and set up appointments. Monitored daily by onsite manager.

17 In Touch Notification  Swiftest method to receive project notifications and updates To sign up for InTouch: 1.Go to www:// 2.Under E-Services for residents, click 3.Click “Register Now” 4.Fill in the five fields under “Create New Account” and click “Submit” 5.Click “Edit Your InTouch List Subscriptions” 6.Under “Special Notices from City Departments” select “2014 Roadway Rehabilitation Projects” and click “Update”

18 Project Funding Funding Sources Project Funding Evergreen and Whispering Pines Currell Boulevard (Queens Drive to Bielenberg Drive) Tamarack Road (Radio Drive to Spring Hill Drive)Total Street Reconstruction/ Maintenance Fund $2,641,184.46$0.00$355,547.68$2,996,732.14 Storm Water Utility Fund $296,741.44$408.03$24,439.14$321,588.61 Storm Water Utility Fund (Quality) $385,300.00$61,495.95$0.00$446,795.95 Water & Sewer Utility Fund$199,428.81$4,247.83$42,031.92$245,708.56 Final Assessments$2,156,145.29$334,240.95$205,205.08$2,695,591.32 TOTALS$5,678,800.00$400,392.76$627,223.82$6,706,416.58

19 Assessments  Assessment Hearing is scheduled for June 25, 2014 City Council Meeting Single Family Homes  $3,600.87 Townhomes  $2,603.11

20 Assessment Payment  Assessments based on City’s Roadway Construction & Rehabilitation Financing Policy  Total Assessment is $2,695,600  Total Neighborhood Assessment $2,156,145  15-year Term  3.0% Interest  Residents can prepay interest free for 30 days. Payments need to be received by City Finance Department no later than July 25.

21 Frequently Asked Questions  Project Schedule The general contractor is Hardrives, Inc. Their preliminary schedule is to begin June 10 th. Substantial completion of the majority of the project areas is expected by early October. The contractor’s proposed schedule is very aggressive, and is a “best case” scenario. Please keep in mind the schedule can be delayed by weather or other unforeseen circumstances. For more detailed information, construction notices will be delivered to impacted homes throughout the duration of the project. Also, we STRONGLY RECOMMEND you sign up for the City’s InTouch email notification service to provide critical construction updates throughout this project.  Will the streets be open during construction A drivable surface consisting of existing pavement or gravel will be maintained at all times during the construction. There will be days where street access will be difficult when the contractor is working directly in front of your home.  Contractor’s working hours The contractor’s work hours are from 7 a.m. to 7 p.m. They typically work 40-hour weeks from Monday through Friday; however, at times Saturday work may occur.  Driveway access during project You should have access to your driveway at most times throughout the construction process. However, there may be times when you will not have direct access and may need to park on your street or on an adjacent street (e.g., the contractor is working in front of your home, or if new curb is poured in front of your driveway). You will be notified if new curb will be poured in front of your driveway as you will not be able to drive across it for approximately five to seven days while the concrete cures.

22 Frequently Asked Questions  Garbage and mail service Regular garbage/recycling and mail service should be maintained throughout the project. Those companies will be regularly informed of the work being performed.  Irrigation systems, underground dog fences, and other landscaping features within the City right-of-way The City right-of-way for streets within this project area is 60 & 80 feet wide. Landscaping, sprinkler systems, underground dog fences, basketball hoops or any other private features that are within the right- of-way may be damaged or require modifications prior to construction starting. On this project, damage is most likely to occur during the removal and replacement of damaged concrete curb and gutter and storm sewer catch basin castings. In both cases, the ground is typically excavated up to three feet behind the curb into the boulevard. Before construction begins, the project inspector will paint the curb that will be replaced by the contractor. It is then the responsibility of the property owner to determine if any private features are located in the right-of-way and to either remove them from the construction limits or make arrangements with the project inspector to make the contractor aware of their presence. If the contractor knows the location of these facilities, they may be able to minimize or avoid damage. UNDER NO CIRCUMSTANCES WILL THE CITY, OR THE CONTRACTOR, REPAIR OR REPLACE ANY PRIVATE FEATURES THAT ARE DAMAGED WITHIN THE CITY RIGHT-OF-WAY. If you have any questions regarding any private features that may be impacted or whether curb is going to be removed in front of your property, please contact the project inspector by calling the Project Hotline number 612-360-1873.

23 Frequently Asked Questions  Turf restoration Curb replacement, grading, and utility work may result in the disruption of the boulevard adjacent to those locations. Any turf that is removed will be replaced with seed and hydro mulch. The contractor is responsible to warranty the establishment of the seed for 45 days after installation. After the warranty period ends, all future repairs will be the responsibility of the property owner. Watering permits will be distributed to affected homeowners at time of initial restoration.  Street signs All yield signs and stop signs that do not meet criteria established by the “Minnesota Manual of Uniform Traffic Control Devices” will be removed as part of this project (typically at three-legged intersections). Other street signs that are in poor condition will be removed and replaced.  Will the contractor offer residential driveway repair and replacement The contractor for this project will not be offering private driveway work.

24 Questions  Specific project questions  Staff will be available after meeting to answer one on one questions  Staff will provide assistance with InTouch subscription and City website access

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