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Is Your Coalition! March 18, 2011 The. Introduction  My name is Erica Gosso  I am a Graduate student at The University of Minnesota, I am also an experienced.

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Presentation on theme: "Is Your Coalition! March 18, 2011 The. Introduction  My name is Erica Gosso  I am a Graduate student at The University of Minnesota, I am also an experienced."— Presentation transcript:

1 Is Your Coalition! March 18, 2011 The

2 Introduction  My name is Erica Gosso  I am a Graduate student at The University of Minnesota, I am also an experienced dental hygienist.  I am here representing Minnesota Department of Health  I am completing an internship in the Oral Disease Prevention and Oral Health Promotion Unit.

3 Outline 1. Where is the coalition now? 2. Where is it headed? 3. Results of the 2011 Summit 4. Governance choices and coalition structure 5. Next steps & Resources 6. Questions

4 Where the Coalition is now...  Work groups and work group chairs  Interim initiatives  First Minnesota Oral Health Plan Drafted  Disparities revealed through the BSS  Possible networks and partnerships discussed

5 Initial Coalition Vision

6 Where Is the Coalition going…  Develop identity of the Minnesota Oral Health Coalition  Transitional Task Force/Committee  Preparing for elections for leadership and committees  Membership adoption/support agreements  Self governance  Funding options  Meetings frequency/Communication

7 Role of Minnesota Department of Health-Oral Health Unit  Technical support/ Use of MDH facilities  Coordination of work groups and stakeholders  Coalition Coordinator ( ex-officio)  Guidance for grants and funding  Minnesota Oral Health Coalition is a separate entity

8 Results from 2011 Summit Prioritization Reactions/conclusions:  The approach needs to be systemic, not narrow  Access should be consistently available  Will need nontraditional delivery systems  Will need to collaborate – “work smarter, not harder”

9 Results from 2011 Summit, Cont. Implementation advice to the coalition  Reach various stakeholders  Educate/change parental views  Funding: Aggressive legislative work  Think “out of the box” on education sources (daycare, grandparents)  Present a united front  Have a smaller group act as executive committee  Collaborate with other health educators – become efficient  Keep dental professions “on board”

10 Structure Needed for Self Governance  Work Group Chairs/Vice chairs elected  Steering/Executive Committee with chair/vice chair and coalition coordinator  Explore raising funds to hire coalition staff  Defined election process/use of MDH voting system  Determine terms of officers  Bylaws approved and put into place

11 Structure to Achieve State Oral Health Plan Objectives  Self governance with elected or volunteer leadership  Guidance from Minnesota Department of Health  Collaboration with coalition stakeholders  Steering Committee approved programs  Funding though grants and donations  Creation of identity; website, logo, & staff

12 Executive/ Steering Committee Prevention Work Group Co-Chairs Prevention Work Group Policy Committee Co Chairs Policy Committee Workforce Work Group Co-Chairs Workforce Work Group Access to Care Work Group Co-Chairs Access to Care Work Group Research Work Group Co-Chairs Research Work Group

13 Structure Option 1  5 committees under Steering/Executive committee –Policy committee/work group –Workforce committee/work group –Access to Care committee/work group –Education & prevention committee/work group –Research committee/work group

14 Structure with Option 1  Approved member agreements  Steering committee to approve and aid in all action plans  Bylaws signed into action  Application for 501 ( c)3 status-election h  Fundraising, grant writing, possible dues  2 year commitment for Officers  Funding for activities/communications

15 Option 2 Steering Committee Chair/Vice Chair Committee Chairs Coalition Coordinator Education & Prevention Committee Chair/Vice chair Workforce Committee Chair/Vice Chair Coalition Members Access to Care Committee Chair/Vice Chair MDH (ex-officio ) Research Committee Chair/Vice Chair Policy Committee

16 Structure for Option 2  All committees/work groups work circular with MDH and Steering committee.  Steering committee just used for communication between members and meeting coordination  MDH support staff and facilities  Each group working on action plans alone

17 Structure for option 2  No membership  Volunteer leadership  No fund raising/no money coordination  Coalition just used to build partnerships/communication  Grants only on individual basis/ not tax exempt  “Loose” affiliation less proactive

18 Decisions Before Election for Bylaws  Do nominees have to meet specific criteria?  How many members on steering committee?  Specific structure; each work group evenly represented in committee? Or each area of state?  Who has authority to call a meeting?  How often should meetings occur?  Term of Chair person/frequency of elections?

19 Election Process and Tentative Dates  Process for election  Process for nomination/volunteer  MDH voting system available for election or nominations  Time and method for regular meetings of the steering committee, task groups, and coalition members.

20 Funding  Yearly dues for membership – to fund a staff hire – or activities? –Lobby?  Donation could be set-up on website  Other resources –Grants –Foundations  501(c)3 requirements, option h

21 Reasons for Future Staff Hire  Take attendance at meetings and events  Record and distribute meeting information  Manage stakeholder database/ updates  Available for perspective members for communication  Membership records/ election records  Receipts for donations/member dues for tax purposes  Tracking of funds/Activities  Coalition Communications between meetings

22 501(c)(3)Status for Non-Profit Organizations  Organization must be organized and operated exclusively for exempt purposes  After governing body is established, application can be completed. Bylaws can be used as “organizing document”  Organization able to receive tax-free contributions and grants from federal/state.  Election h allows for some lobbying  Forms and information available at

23 501(c)(3) Status (h) Election  Election h allows for lobbying while under 501(c)3 status  Rules of election h –20% of 1 st $500,000 of budget on lobbying –Reduced percentages of budget on amounts above $500,000 –Overall cap of $1 million –Of permissible amounts only 25% allowed for “grass roots” lobbying

24 Transitional Task Force  Interim group to investigate governance, bylaws, and election options  Volunteers and work group chairs interested in researching infrastructure and elections-make recommendations  Members could choose to be in elections themselves as well  Volunteer work sheet in packets

25 Resources and Support The Centers for Disease Control & Prevention  Health marketing & eHealth marketing  Research/Evaluation information  Partnership information  Resources and Tools  Professional Development  “Best Practices” advice

26 Resources & Support Oral Health America  Resource information  Grants  Funding recommendations  Donated dental products  Partnership possibilities

27 Resources & Support Association of State & Territorial Dental Directors  Research results  “Best Practices” recommendations  Synopsis of state programs  Program support  Information on other coalition practices

28 Resources & Support The Alliance for Justice Organization  Advocacy  Community organizing practices  Evaluation of coalition organization  Funding  Lobbying information  Legal guidance

29 References      partnerships partnerships partnerships

30 Resources Cont.  Berkoweitz B, Wolff T. The spirit of the coalition. American Public Health Association, Washington, DC, 2000. Available from:  Centers for Disease Control and Prevention, Division of Oral Health. Website. Available from: (R. Lavinghouze, Evaluation Scientist, CDC, Division of Oral Health, personal communication, May 2005.)  Wolff T. A practitioner’s guide to successful coalitions. American J Community Psychol 2001 Apr;29(2):173-191.  U.S. Department of Health and Human Services. A national call to action to promote oral health. Rockville, MD: U.S. Department of Health and Human services, Public Health Service, National Institutes of Health, National Institute of Dental and Craniofacial Research, NIH Publication No. 03-5303, Spring 2003. Available from:  Butterfoss FD, Kegler MC. Toward a Comprehensive Understanding of Community Coalitions: Moving from Practice to Theory. In DiClemente RJ, Crosby RA, Kelger MC. (Eds.) Emerging Theories in Health Promotion Practice and Research. San Francisco, CA: Jossey- Bass Publishers, 2002:157-193. (Community Coalition Action Theory)  Butterfoss FD.Coalitions and partnerships in Community Health.San Francisco, CA; Jossey- Bass Publishers,2007.

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