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ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian) SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 1 Second Language.

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Presentation on theme: "ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian) SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 1 Second Language."— Presentation transcript:

1 ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian) SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 1 Second Language Training (SLT) at DND Presentation to UMCC December 6, 2007 Stéphanie Poliquin Director General, Learning and Professional Development ADM (HR-Civ)

2 ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian) SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 2 DND Second Language Training Program - Role of Director General, Learning and Professional Development - Target audience - Types of training - Process and suppliers Second Language Training Requirements for Accomplishments - Factors determining who will receive non-statutory training - Next steps Public Service Official Languages Exclusion Approval Order Outline

3 ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian) SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 3 DGLPD is the functional authority for SLT: Provides centralized funding and coordination Provides access to SLT via DND Standing Offer, CSPS interim Standing Offers and NMSO Registers, administers, monitors employees receiving training through CSPS or NMSO Provides advice and guidance to organizations and access points for training within and outside of the Corporate SLT Program Monitors and controls standards of quality, performance measures, and funding DND Second Language Training Program

4 ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian) SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 4 Employees with statutory needs (stat. SLT) –Mandatory training as a result of non-imperative staffing –Employee has two years from the date of appointment to meet linguistic requirements of position Employees with non-statutory needs (non-stat. SLT) –Developmental training for employees who do not presently have to meet specific linguistic requirements –Employees who wish to meet future linguistic requirements Target Audience

5 ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian) SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 5 Full-time training –35 hours per week –6-8 participants for approx weeks –From no profile to BBB, BBB to CBC Part-time training –6 hours of training per week, twice a week –6-10 participants for 10 weeks (60 hours) –From no profile to BBB, BBB to CBC –offered three semesters (winter, spring, fall) Types of training

6 ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian) SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 6 Employees with statutory needs: –Human Resources Officers (HROs) sends DGLPD, ADM (HR- Civ) names of individuals hired on non-imperative basis and accompanying documents –SLT team activates file and begins process to integrate them into full-time training Learning plan and start date provided by Canada School of Public Service –Start date of training must be within reasonable timeframe to assist employee in meeting linguistic profile two years from the date of a non-imperative appointment Process for accessing SLT

7 ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian) SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 7 Employees with non-statutory needs: –Call Letter is sent from ADM (HR-Civ) to Level 1s in Spring –Designates representing Level 1s sends Call Letter down chain of command –Manager and employees discuss needs –Designates coordinates prioritized nominations and sends to Level 1 for approval –Designate sends SLT team name of candidates –DGLPD consolidates information, contacts individuals for placement tests, forms homogeneous groups –DGLPD sends out invitations to candidates for training Process for accessing SLT (contd)

8 ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian) SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 8 DNDs Standing Offer (SO) –Used primarily for part-time non-statutory training –LEstrie is the primary language school –Use of SO must be monitored closely to ensure contracting vehicle is available until 2009 Canada School of Public Service (CSPS) –Used primarily for full-time statutory training through their interim standing offers and upcoming National Master Standing Offer (NMSO) Delay of projected implementation date of July 2007 Initial phase of implementation targeted for January 2008; full-time training (statutory and non-statutory) offered in NCR Targeted to be fully implemented in (will include part-time training on a national basis) May become the mandatory procurement vehicle PWGSC will not support departmental SO Contracting vehicles

9 ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian) SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 9 Statutory: 110 employees require full time training in the NCR Non-Statutory: 1791 revalidations and new nominations SLT Requirements for FY TrainingRevalidationsNominationsTotal Full-time Part-time (NCR) Part-time (Regions) Total Budget : 2.3M Statutory / 1.05M Non-Statutory Delays in NMSO resulted in inability to use full budget Costs approx. $15 per hour; $20,000 per participant for full-time training

10 ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian) SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) employees with statutory requirements are either registered or are presently attending full time training Issued annual Call Letter in July soliciting nominations of candidates for SLT FY Transitioning from using current DND SLT Standing Offer to using CSPS Standing Offers and upcoming National Master Standing Offer 90 non-statutory employees participated in full-time training since April non-statutory employees participated in part-time training (spring 2007 and fall semester 2007) Accomplishments to date

11 ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian) SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 11 Number of nominations received Prioritization of candidates Budget allocation Minimum number of participants at same learning level to form groups Availability of participants Managers acceptance or refusal Factors determining who will receive non- statutory training

12 ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian) SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 12 Enroll statutory employees at designated times of year as identified by CSPS Enroll non-statutory employees in full-time training throughout the fiscal year Enroll non-statutory employees in part-time training sessions (winter semester in January) Educate employees/managers on roles, responsibilities, commitments and benefits of SLT Monitor statutory SLT compliance with Public Service Official Language Exclusion Approval Order (PSOLEAO) Provide advice on alternative options for SLT including tutoring, on-line products available on Campus Direct, etc. to employees who have not been integrated into groups Provide SLT guidance to Level 1s and organizations with SLT needs Next steps for

13 ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian) SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 13 Public Service Official Languages Exclusion Approval Order (PSOLEAO) OLD PSOLEAO (1982) NEW PSOLEAO (Dec. 31, 2005) MAJOR CHANGESIMPACT OF CHANGE 2 yrs to become bilingual as of appointment date *positive diagnostic 2 yrs to become bilingual as of appointment date *No diagnostic Employees eligible for SLT even if no potential of reaching linguistic proficiency in 2 yrs Increase of participants with special learning needs = high SLT costs Possible extensions with no time limits Possible extension to max. of 2 yrs in only 4 exceptional circumstances unforeseen at time of appointment Loss of DMs flexibility for granting extensions = fewer extensions Greater requirement for prompt access to SLT to ensure compliance Minimal requirement for monitoring of progress Departments must monitor progress New responsibility for Department Greater accountability

14 ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian) SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 14 Questions?


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