Presentation on theme: "Second Language Training (SLT) at DND"— Presentation transcript:
1 Second Language Training (SLT) at DND Presentation to UMCCDecember 6, 2007Stéphanie PoliquinDirector General, Learning and Professional DevelopmentADM (HR-Civ)
2 Outline DND Second Language Training Program - Role of Director General, Learning and Professional Development- Target audience- Types of training- Process and suppliersSecond Language Training Requirements for- Accomplishments- Factors determining who will receive non-statutory training- Next stepsPublic Service Official Languages Exclusion Approval Order
3 DND Second Language Training Program DGLPD is the functional authority for SLT:Provides centralized funding and coordinationProvides access to SLT via DND Standing Offer, CSPS interim Standing Offers and NMSORegisters, administers, monitors employees receiving training through CSPS or NMSOProvides advice and guidance to organizations and access points for training within and outside of the Corporate SLT ProgramMonitors and controls standards of quality, performance measures, and funding
4 Target Audience Employees with statutory needs (stat. SLT) Mandatory training as a result of non-imperative staffingEmployee has two years from the date of appointment to meet linguistic requirements of positionEmployees with non-statutory needs (non-stat. SLT)Developmental training for employees who do not presently have to meet specific linguistic requirementsEmployees who wish to meet future linguistic requirements
5 Types of training Full-time training 35 hours per week 6-8 participants for approx weeksFrom no profile to BBB, BBB to CBCPart-time training6 hours of training per week, twice a week6-10 participants for 10 weeks (60 hours)offered three semesters (winter, spring, fall)
6 Process for accessing SLT Employees with statutory needs:Human Resources Officers (HROs) sends DGLPD, ADM (HR-Civ) names of individuals hired on non-imperative basis and accompanying documentsSLT team activates file and begins process to integrate them into full-time trainingLearning plan and start date provided by Canada School of Public ServiceStart date of training must be within reasonable timeframe to assist employee in meeting linguistic profile two years from the date of a non-imperative appointment
7 Process for accessing SLT (cont’d) Employees with non-statutory needs:Call Letter is sent from ADM (HR-Civ) to Level 1s in SpringDesignates representing Level 1s sends Call Letter down chain of commandManager and employees discuss needsDesignates coordinates prioritized nominations and sends to Level 1 for approvalDesignate sends SLT team name of candidatesDGLPD consolidates information, contacts individuals for placement tests, forms homogeneous groupsDGLPD sends out invitations to candidates for training
8 Contracting vehicles DND’s Standing Offer (SO) Used primarily for part-time non-statutory trainingL’Estrie is the primary language schoolUse of SO must be monitored closely to ensure contracting vehicle is available until 2009Canada School of Public Service (CSPS)Used primarily for full-time statutory training through their interim standing offers and upcoming National Master Standing Offer (NMSO)Delay of projected implementation date of July 2007Initial phase of implementation targeted for January 2008; full-time training (statutory and non-statutory) offered in NCRTargeted to be fully implemented in (will include part-time training on a national basis)May become the mandatory procurement vehiclePWGSC will not support departmental SO
9 SLT Requirements for FY 2007-2008 Budget: 2.3M Statutory / 1.05M Non-StatutoryDelays in NMSO resulted in inability to use full budgetCosts approx. $15 per hour; $20,000 per participant for full-time trainingStatutory: 110 employees require full time training in the NCRNon-Statutory: 1791 revalidations and new nominationsTrainingRevalidationsNominationsTotalFull-time46120166Part-time (NCR)357469826Part-time (Regions)4853147998889031791
10 Accomplishments to date 54 employees with statutory requirements are either registered or are presently attending full time trainingIssued annual Call Letter in July soliciting nominations of candidates for SLT FY 07-08Transitioning from using current DND SLT Standing Offer to using CSPS Standing Offers and upcoming National Master Standing Offer90 non-statutory employees participated in full-time training since April 2007582 non-statutory employees participated in part-time training (spring 2007 and fall semester 2007)
11 Factors determining who will receive non-statutory training Number of nominations receivedPrioritization of candidatesBudget allocationMinimum number of participants at same learning level to form groupsAvailability of participantsManager’s acceptance or refusalFactors determining who will receive non-statutory trainingThis year, DGLPD received over 1500 nominations. Our capacity was below this number (approx. 110 statutory employees, 20 non-statutory full-time participants, and 350 non-statutory part-time participants). DGLPD must balance high numbers with capacity and budget. Therefore, systems or prioritization are used to help screen candidates.Candidates are prioritized as 1, 2, 3 (Priority 1: executive development; Priority 2: career development; Priority 3: personal interest)Budget allocation will determine the amount of people that can be trained in a fiscal yearA minimal amount of participants are required in order to form homogenous groups in order for maximum learning to occur and to maximize on our investmentAvailability of participants will determine who receives training. Sometimes participants cannot attend for operation or personal reasons.Managers’ sometimes do not allow participants to attend training due to operational reasons, especially in the regions
12 Next steps forEnroll statutory employees at designated times of year as identified by CSPSEnroll non-statutory employees in full-time training throughout the fiscal yearEnroll non-statutory employees in part-time training sessions (winter semester in January)Educate employees/managers on roles, responsibilities, commitments and benefits of SLTMonitor statutory SLT compliance with Public Service Official Language Exclusion Approval Order (PSOLEAO)Provide advice on alternative options for SLT including tutoring, on-line products available on Campus Direct, etc. to employees who have not been integrated into groupsProvide SLT guidance to Level 1s and organizations with SLT needs
13 Public Service Official Languages Exclusion Approval Order (PSOLEAO) OLD PSOLEAO(1982)NEW PSOLEAO(Dec. 31, 2005)MAJOR CHANGESIMPACT OF CHANGE2 yrs to become bilingual as of appointment date*positive diagnostic*No diagnosticEmployees eligible for SLT even if no potential of reaching linguistic proficiency in 2 yrsIncrease of participants with special learning needs = high SLT costsPossible extensions with no time limitsPossible extension to max. of 2 yrs in only 4 exceptional circumstances unforeseen at time of appointmentLoss of DM’s flexibility for granting extensions = fewer extensionsGreater requirement for prompt access to SLT to ensure complianceMinimal requirement for monitoring of progressDepartments must monitor progressNew responsibility for DepartmentGreater accountabilityOld PSOLEAOAppointments made before December 31, 2005 will continue to be subject to the 1982 PSOLEAO Grounds for exempting an employee from the obligation to meet the language requirements of a position lenient (e.g. 55 years of age or over, compassionate grounds, acting circumstances, 10 years of continuous service prior to April 1996, etc., leave of absence priorities, etc.)Opportunity to extend period of exemptionNew PSOLEAOAppointments made as of December 31, 2005 is subject to the new PSOLEAO The new PSOLEAO lists only three grounds for exempting an employee from the obligation to meet the language requirements of a position staffed on a non-imperative basis (ie eligibility for immediate annuity, medical grounds, acting circumstances)Less flexibility for extensionsClosely monitored by PSCDND will be closely monitoring these situations and continuing to provide prompt access to SLT1.
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