Presentation on theme: "UNDE NL/NB Regional Conference"— Presentation transcript:
1UNDE NL/NB Regional Conference 10 July 2009Bruce Christianson Civilian Health andReturn to Work CoordinatorBruce Christianson: I have recently joined D safe G as the Civilian Health and Return to Work Coordinator. The knowledge that I bring to DND in relation to RTW is my experience in disability management. I acquired it helping over 1500 injured workers reintegrate their jobs when I worked as a physiotherapist. My most recent work experience with Health Canada’s Workplace Health and Public Safety Program has allowed me to apply my RTW knowledge to the Federal Public Service’s H&S legislation.
2D Safe GMission“… to develop, coordinate, promulgate and administer the DND/CF General Safety Program…”Vision“… reduce accidents in order to add to the operational effectiveness of DND and the CF, minimize personal suffering… and contribute to the morale and well-being of all personnel.”
3Overview Safety Governance Workplace Health and Safety Committees Health and Safety IssuesViolence in the WorkplaceWorkplace RTW CommitteesRTW TrainingWorkplace RTW Committees Concerns
4General Safety Program Functional Authority Framework VCDSNational Safety Policy CommitteeCLC Part IIDND/CF Safety CouncilD Safe GNational Return to Work CommitteeSteering CtteConsultative GroupWorking GroupGeneral Safety Consultative FrameworkChain of Command1. General Safety Council 2. Workplace Committee Return to Work Ctte.Workplace CommitteeCommand / Group GSOsCLC Part II1. General Safety Council 2. Workplace Committee Return to Work Ctte.Formation / Base / Wing GSOsLEGEND:Red: LegislationGreens: DND Policy / Program & GovernanceBlue: Program DeliveryUnit GSOsWorkplace Committee
5Workplace H&S Committees Mandate“…addressing health and safety matters that apply to individual work places.” CLC Part II section 135.Authority“…a workplace health and safety committee is required where 20 or more Public Service employees normally work.” General Safety Program, volume 1, chapter 3, section 45 a.
6Workplace H&S Committees MembershipFifty percent or more representation chosen by the bargaining agents and the remainder by the unit CO.Reflect ratio of military vs. Public Service employeesReflect ratio of different occupations in workplaceFor public service employees a term of office is two years, but may serve for more than one.Two alternating chairpersons
7Workplace H&S Committees Roles and Responsibilities – Terms of ReferenceDeal with H&S complaints of employeesImplement and monitor DND’s H&S programsDevelop, implement and monitor H&S programs that have hazards unique to workplaceParticipate in all inquiries, investigations, studies or inspections pertaining to H&SImplement and monitor PPE programEnsure adequate records of complaints, work accidents, injuries and health hazards
8Workplace H&S Committees Roles and Responsibilities – Terms of ReferenceCooperate with H&S OfficersImplement of changes that may affect OHSAssist employer in investigating & assessing exposures to hazardous substancesInspect each month all or part of workplace, so every part is inspected at least once each yearRender a recommendation on all health and safety issues prior to submitting them to a higher authorityRequired to meet at least 9 times/yearBecome familiar with A-GG /AG-001, General Safety Program, Workplace Safety and Health Committee Guide.
9Workplace H&S Committees TrainingThe Canada Labour Code, Part II, Art 125.(1) (z.01)states that the employer:“must ensure that members of workplace committees and health and safety representatives receive the prescribed training in health and safety and are informed of their responsibilities under this Part”.Basic Safety Officer Training CourseSafety Management CourseOccupational Health CourseSafety Program Evaluator’s CourseHazardous Occurrence Investigation Training
10Workplace H&S Committees Recourse to Resolve IssuesCLC Part IIChain of Command
11VIOLENCE PREVENTION IN THE WORK PLACE Bruce Christianson: I have recently joined D safe G as the Civilian Health and Return to Work Coordinator. The knowledge that I bring to DND in relation to RTW is my experience in disability management. I acquired it helping over 1500 injured workers reintegrate their jobs when I worked as a physiotherapist. My most recent work experience with Health Canada’s Workplace Health and Public Safety Program has allowed me to apply my RTW knowledge to the Federal Public Service’s H&S legislation.
12Violence Prevention in the Workplace Regulation8 May 2008The Canada Occupational Health and Safety Regulations (COHS Regs) were amended by adding Part XX:Violence Prevention in the Workplace
13Definition Workplace Violence “constitutes any action, conduct, threat or gesture of a person towards an employee in their work place that can reasonably be expected to cause harm, injury or illness to that employee” (COHS Regulations, Part XX, Section 20.2)
14Benefit of Regulation“The Violence in the Work Place Regulation provides a specific instrument to allow for improved prevention programs and enforcement that are specific to work place violence.”(Liaison Bulletin No.74, HRSDC- Labour Program)
15Related Activities to Date Working GroupDraft PolicyGuidancePresentation at the H&S Policy Committee
16Next Steps Reconvene Working Group Determine OPI Policy Framework Define Roles & Responsibilities(Chain of Command)Impact AssessmentTimelines
17Local RTW CommitteesAt the local level RTW issues can be addressed through a committee in one of two ways:The first is establishing a RTW Committee with a management rep, union reps from all bargaining agents, RTW Program Advisor, HRO and the Unit’s HR Business manager.OR assign RTW duties to one of the existing committees.
18Local RTW Committees Membership OR Assign RTW Duties: Management RepresentativeUnion RepresentativesRTW Program Advisor/GSOHuman Resource OfficerUnit’s HR Business ManagerOR Assign RTW Duties:Workplace Health and Safety CommitteeInjury on Duty Leave CommitteeEmployee Assistance ProgramAt the local level RTW issues can be addressed through a committee in one of two ways:The first is establishing a RTW Committee with a management rep, union reps from all bargaining agents, RTW Program Advisor, HRO and the Unit’s HR Business manager.OR assign RTW duties to one of the existing committees.
19Local RTW Committees Mandate Authority “… provide policy, direction, and procedures for the organization’s Return to Work Program.” RTWP Manual, chapter 3, section 9.Authority“Each Base, Wing, and major unit with more than 20 civilian employees must establish a committee or assign return to work duties to one of the previous mentioned committees in order to provide resources, policy direction and help the Return to Work Program Advisor manage the Return to Work Program.” RTWP Manual, chapter 3, section 8.Although the local RTW committees establish their own terms of references, their main mandate remains the same department wide. That is to provide policy direction and procedures for the organization’s RTW Program.The General Safety Program’s RTW manual states that each base, wing, and major unit with more than 20 civilian employees must establish a committee or assign RTW duties to one of the previously mentioned committees.
20D safe G Funded Training Locally Funded Training RTW ProgramResourcesD safe G Funded TrainingRTW Advisors CourseRTW Committees CourseRTW Awareness CourseLocally Funded TrainingRTW Employee Awareness CourseNow that we have looked at how the RTW program is administered and governed nationally and locally through its respective committees, lets examine the RTW program’s training resources.Four courses are available to educate the various stakeholders about the RTW Program. The RTW Advisors Course, RTW Committees Course and RTW Awareness Course are funded by D safe G.The RTW Employee Awareness Course is locally funded.
21RTW Program Agreement Process Supervisor / Employee Supervisor / Employee / Employee RepresentativeSupervisor / Employee / Employee Rep / RTWP AdvisorLocal RTW CommitteeCase ManagerOne of the important features that is highlighted in all of the RTW Training courses is the agreement process. Most RTW processes are resolved in the first 2 steps. A small number of cases need resolving by the last 2 steps.
22RTW Program Challenge Action National Lead Absence Training Needs Local Committees’ IssuesActionD safe G PriorityUpdated and ScheduledSeek Feedback of StakeholdersAll though the National RTW Committee and D safe G are seldom involved in the challenges faced during the agreement process, other challenges that need resolution, have been identified. These include:National Lead Absence: The National RTW Coordinator position has been vacant or assigned as an acting position for a total of 3 years in the last 4 years. And the National RTW Committee did not meet for a span of 16 months.D safe G has made it its priority to improve the RTW Program by hiring a permanent National RTW Coordinator and getting National RTW Committee meetings back on track. In fact, last Tuesday the Committee members met in Ottawa.Training needs: A RTW Assessment questionnaire was sent 13 Jan 09 to all RTWP Advisors. It was identified that training for employees, supervisors, committee members and RTWP advisors is needed. Discussions with RTWP Advisors, course contractors and auditing the supervisors course as shown that the courses should be updated.All of the RTW courses will be updated and RTW training for advisors and committee members will be provided in the coming months.Local Committees’ issues:Some local programs have no RTW Committee, others are inefficient in resolving RTW issues. Some are running in isolation of union reps.D safe G will need unions help in identifying such committees and making the necessary recommendations to improve the situation.
23RTW Program Success Several Local RTW Programs have established: Communication;Collaboration; andTrust Between All RTW Stakeholders.The same RTW assessment questionnaire has highlighted some successful Local RTW Programs. These local programs have all mastered the basics in RTW, effective communication and collaboration between all stakeholders.
24RTW Program Vision Establish Departmental RTW Best Practices By: Sharing Lessons Learned;Gathering Employee Satisfaction Questionnaires; andContinually Monitoring the Program’s Performance.Building from the lessons learned of these successful Local RTW Programs, D safe G’s vision is to continually improve the National RTW Program. As union representatives you have direct contact with the key stakeholders, therefore in order to achieve our common vision, D safe G will need your continued support.