Presentation on theme: "Health and Safety Conference"— Presentation transcript:
1 Health and Safety Conference 27 February 2009Sylvie Châteauvert Director of D safe GBruce Christianson Civilian Health andReturn to Work CoordinatorBruce Christianson: I have recently joined D safe G as the Civilian Health and Return to Work Coordinator. The knowledge that I bring to DND in relation to RTW is my experience in disability management. I acquired it helping over 1500 injured workers reintegrate their jobs when I worked as a physiotherapist. My most recent work experience with Health Canada’s Workplace Health and Public Safety Program has allowed me to apply my RTW knowledge to the Federal Public Service’s H&S legislation.
2 D safe GMission“… to develop, coordinate, promulgate and administer the DND/CF General Safety Program…”Vision“… reduce accidents in order to add to the operational effectiveness of DND and the CF, minimize personal suffering… and contribute to the morale and well-being of all personnel.”
3 Overview Safety Governance National H&S Policy Committee Workplace H&S CommitteeNational and Local RTW Committees
4 General Safety Program Functional Authority Framework VCDSNational Safety Policy CommitteeCLC Part IIDND/CF Safety CouncilD Safe GNational Return to Work CommitteeSteering CtteConsultative GroupWorking GroupGeneral Safety Consultative FrameworkChain of Command1. General Safety Council 2. Workplace Committee Return to Work Ctte.Workplace CommitteeCommand / Group GSOsCLC Part II1. General Safety Council 2. Workplace Committee Return to Work Ctte.Formation / Base / Wing GSOsLEGEND:Red: LegislationGreens: DND Policy / Program & GovernanceBlue: Program DeliveryUnit GSOsWorkplace Committee
5 National H&S Policy Committee MembershipManagement representativesVCDSADM (Mat)ADM (IE)ADM (S&T)ADM (HR-Civ)ADM (HR-Mil)ADM (IM)All Environmental COSDirector General Nuclear SafetyDirector, General SafetyCF Chief Warrant OfficerUnion RepresentativesUNDEIBEWFGDTLC (E)FGDTLC (W)FGDCAPIPSCAgriculture UnionAPSFACMCFACMSG
6 National H&S Policy Committee Mandate“… to maintain oversight over those health and safety programs regulated by the Canada Labour Code, Part II and/or related policy impacting upon public servants. ” General Safety Program, volume 1, chapter 3, section 8.Authority“For the purposes of addressing health and safety matters that apply to the work, undertaking or business of an employer, every employer who normally employs directly three hundred or more employees shall establish a policy committee and, subject to section 135.1, select and appoint its members.” CLC, Part II, Section (1).
7 National H&S Policy Committee ResourcesMembershipTravel is centrally funded through D safe GSecretariat (D safe G)Recourse to Resolve IssuesCLC Part IIChain of Command
8 National H&S Policy Committee ChallengesNot meeting four times per yearLack of productive agendaLack of committee meetingSuccessesSchedule of planned meetings until December 2009Better communication through the safety governanceAwareness sessions given to the Policy Committee 24 February 2009
9 Workplace H&S Committees MembershipFifty percent or more representation chosen by the bargaining agents and the remainder by the unit CO.For public service employees a term of office is two years.
10 Workplace H&S Committees Mandate“…addressing health and safety matters that apply to individual work places.” CLC Part II section 135.Authority“…a workplace health and safety committee is required where 20 or more Public Service employees normally work.” General Safety Program, volume 1, chapter 3, section 45 a.
11 Workplace H&S Committees ResourcesD safe G funds DND/CF training and associated travel costs for military and civilians.Recourse to Resolve IssuesCLC Part IIChain of Command
12 Workplace H&S Committees ChallengesInconsistencies in resources at the various levels of command (people and money)Occupational Health and Safety expertiseStaff mobilityTrainingSuccessesGovernanceStructureVisibility
13 National RTW Committee Management RepresentativesD safe G (co-chair)VCDSDGERDGRCHRSADM (HR-Civ)ADM (S&T)ADM (Mat)All Environmental COSCMPUnion RepresentativesUNDEIBEWFGDTLC (E)FGDTLC (W)FGDCAPIPSCAgriculture UnionAPSFACMCFACMSGA sub-committee to the previously mentioned National H&S Policy Committee is the National RTW Committee. Its membership consists of a joint labour-management committee. It is co-chaired by the director of General Safety and one union member that alternates every year.
14 National RTW Committee Mandate“…providing advice and guidance for those responsible for administering the Department of National Defence Return to Work Program.” RTWP Manual, chapter 3, annexe A, section 1.AuthorityVCDSNational H&S Policy CommitteeNational RTW CommitteeIts mandate is to provide advice and guidance to the National H&S Committee and D safe G which are responsible for administrating the Departmental RTW Program.The National RTW Committee is governed through the Vice Chief of Defence Staff who is responsible for overseeing the RTW Program. The VCDS is co-chair of the National H&S Policy committee. As mentioned earlier the National RTW Committee is a sub-committee of the Policy Committee.
15 Local RTW Committees Membership OR Assign RTW Duties: Management RepresentativeUnion RepresentativesRTW Program Advisor/GSOHuman Resource OfficerUnit’s HR Business ManagerOR Assign RTW Duties:Workplace Health and Safety CommitteeInjury on Duty Leave CommitteeEmployee Assistance ProgramAt the local level RTW issues can be addressed through a committee in one of two ways:The first is establishing a RTW Committee with a management rep, union reps from all bargaining agents, RTW Program Advisor, HRO and the Unit’s HR Business manager.OR assign RTW duties to one of the existing committees.
16 Local RTW Committees Mandate Authority “… provide policy, direction, and procedures for the organization’s Return to Work Program.” RTWP Manual, chapter 3, section 9.Authority“Each Base, Wing, and major unit with more than 20 civilian employees must establish a committee or assign return to work duties to one of the previous mentioned committees in order to provide resources, policy direction and help the Return to Work Program Advisor manage the Return to Work Program.” RTWP Manual, chapter 3, section 8.Although the local RTW committees establish their own terms of references, their main mandate remains the same department wide. That is to provide policy direction and procedures for the organization’s RTW Program.The General Safety Program’s RTW manual states that each base, wing, and major unit with more than 20 civilian employees must establish a committee or assign RTW duties to one of the previously mentioned committees.
17 D safe G Funded Training Locally Funded Training RTW ProgramResourcesD safe G Funded TrainingRTW Advisors CourseRTW Committees CourseRTW Awareness CourseLocally Funded TrainingRTW Employee Awareness CourseNow that we have looked at how the RTW program is administered and governed nationally and locally through its respective committees, lets examine the RTW program’s training resources.Four courses are available to educate the various stakeholders about the RTW Program. The RTW Advisors Course, RTW Committees Course and RTW Awareness Course are funded by D safe G.The RTW Employee Awareness Course is locally funded.
18 RTW Program Recourse to Resolve Issues Supervisor / Employee Supervisor / Employee / Employee RepresentativeSupervisor / Employee / Employee Rep / RTWP AdvisorLocal RTW CommitteeCase ManagerOne of the important features that is highlighted in all of the RTW Training courses is the agreement process. Most RTW processes are resolved in the first 2 steps. A small number of cases need resolving by the last 2 steps.
19 RTW Program Challenge Action National Lead Absence Training Needs Local Committees’ IssuesActionD safe G PriorityUpdate and FundingUnion FeedbackAll though the National RTW Committee and D safe G are seldom involved in the challenges faced during the agreement process, other challenges that need resolution, have been identified. These include:National Lead Absence: The National RTW Coordinator position has been vacant or assigned as an acting position for a total of 3 years in the last 4 years. And the National RTW Committee did not meet for a span of 16 months.D safe G has made it its priority to improve the RTW Program by hiring a permanent National RTW Coordinator and getting National RTW Committee meetings back on track. In fact, last Tuesday the Committee members met in Ottawa.Training needs: A RTW Assessment questionnaire was sent 13 Jan 09 to all RTWP Advisors. It was identified that training for employees, supervisors, committee members and RTWP advisors is needed. Discussions with RTWP Advisors, course contractors and auditing the supervisors course as shown that the courses should be updated.All of the RTW courses will be updated and RTW training for advisors and committee members will be provided in the coming months.Local Committees’ issues:Some local programs have no RTW Committee, others are inefficient in resolving RTW issues. Some are running in isolation of union reps.D safe G will need unions help in identifying such committees and making the necessary recommendations to improve the situation.
20 RTW ProgramSuccessSeveral Local RTW Programs have established good communication and collaboration between stakeholders, creating effective and efficient RTW strategies for injured/ill workers.The same RTW assessment questionnaire has highlighted some successful Local RTW Programs. These local programs have all mastered the basics in RTW, effective communication and collaboration between all stakeholders.
21 RTW ProgramVisionEstablish departmental RTW best practices, through sharing lessons learned from all Local RTW Programs to continually improve the National RTW Program.Building from the lessons learned of these successful Local RTW Programs, D safe G’s vision is to continually improve the National RTW Program. As union representatives you have direct contact with the key stakeholders, therefore in order to achieve our common vision, D safe G will need your continued support.