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 Copyright I/O International, 2013 Visit us at: www.iointernationalonline.com A Feature Within from Customer Payment Terms User Friendly Maintenance.

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Presentation on theme: " Copyright I/O International, 2013 Visit us at: www.iointernationalonline.com A Feature Within from Customer Payment Terms User Friendly Maintenance."— Presentation transcript:

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2  Copyright I/O International, 2013 Visit us at: A Feature Within from Customer Payment Terms User Friendly Maintenance  Copyright I/O International, 2013 Skip Intro

3 Customer Payment Terms Quicker / easier, more user friendly method of maintaining customer payment terms (included only in I/O DMASPlus! ) Customer Payment Terms User Friendly Maintenance (UFM) from I/O International Replaces previous DMAS Constants File Maintenance function Utilizes the latest “work with” maintenance architecture Initial entry screen displays a list of existing customer payment terms 2

4 Customer Payment Terms Customer Payment Terms UFM... Search capability allows user to search for payment terms records using up to 5 different payment terms fields for searching, individually or in combination with each other Various options available for browsing and/or working with listed payment terms records Function keys provided for typical screen navigation including the adding of a new payment terms record 3

5 Customer Payment Terms Customer Payment Terms UFM... A “change” option for maintaining a specific customer payment terms record A “browse” option for only viewing a specific customer payment terms record Option to immediately “remove” (delete) a payment terms record 4

6 Customer Payment Terms Customer Payment Terms UFM... New features include o Ability for the user to key an override terms description for any payment terms record o A new PROX terms option that shortens the calculated payment terms for an invoice 5

7 Return to Title Page 6 Customer Payment Terms Summary (click button to view detail) Customer Payment Terms UFM for DMAS Accessing Maintenance Work with Payment Terms Finding Payment Terms EXIT Change a Payment Term Delete a Payment Term Exit & Posting Add a Payment Term Browse a Payment Term

8 Accessing Payment Terms UFM Maintains the standard DMAS customer payment terms records (two types of records) stored in the DMAS Constants file Initiated by a new billing file maintenance menu option Utilizes a “work area” for making maintenance additions and changes o When finished with changes, user may choose to post or not post changes upon exiting maintenance function 7

9 Accessing Payment Terms UFM Customer Payment Terms maintenance is accessible from the Billing Interactive File Maintenance screen BIL60 The user initiates Customer Payment Terms UFM by selecting menu option 2 The Work with Customer Payment Terms list screen will then display 8 Return to Payment Terms Summary

10 Work with Payment Terms Utilizes a “work area” for making maintenance additions and changes o When finished with changes, user may choose to post or not post changes upon exiting maintenance function The initial maintenance screen displays a list of existing customer payment terms “Change” option available to allow user to change a specific payment terms record Other options available to o Delete an existing payment terms record o Browse an existing payment terms record 9

11 Work with Payment Terms Entry capable line for sub-setting the list o To start with a specified terms code o To include only those terms code records that have a specific Cash discount percentage Number of cash discount days Number of payment days Number of minimum days Function keys available for o Adding a new customer payment term o Refresh maintenance work area from production terms in constants file o To either Exit maintenance and NOT post changes made Exit maintenance and POST changes made 10

12 Work with Payment Terms The initial Work with Customer Payment Terms screen Options for working with a specific payment term Function key for adding new payment term records Input capable selection fields with which the user can position the list to start with a particular payment term or search for a payment term by other values 11 The different color indicates that the terms description was keyed by the user Return to Payment Terms Summary

13 Finding Payment Terms Entry capable line for sub-setting the list to include only desired terms codes, such as o Position the list to start with a particular terms code o List only terms codes whose cash discount percentages are a specific percentage o List only terms codes that have a specific number of cash discount days o List only terms codes that have a specific number of payment days o List only terms codes that have a specific number for minimum days Multiple selection fields may be used at the same time to further limit the displayed list of qualifying terms codes 12

14 Finding Payment Terms Searching for a payment term The user may choose to position the list of payment terms to start with a specific payment terms code by entering the desired code The list will then start with entered terms code, or if none existent, the next higher terms code found 13 Continue Return to Payment Terms Summary

15 Finding Payment Terms Starting with terms code 21 The list of terms codes now starts with terms code 21 To search for only terms codes that have a cash discount percentage of 2.00%, enter the value 2.00 in the Cash Pct selection field (remember to blank out your previous selection, if any) 14 Continue Return to Payment Terms Summary

16 Finding Payment Terms Searching for terms codes containing 2.00% for cash discount The list of terms codes displayed is now limited to those that contain 2.00% for cash discount 15 The user can likewise, search for specific cash discount days, payment days, and/or minimum days Return to Payment Terms Summary

17 Change a Payment Term Provides the ability for a user to make changes to the contents of a specific customer payment terms record This function may be used to delete an active payment term 16

18 Change a Payment Term Use the 2=Change option on the Work with Customer Payment Terms Key the 2=Change option adjacent to the payment terms code of the payment terms record to be changed Continue 17 Return to Payment Terms Summary

19 Change a Payment Term The Customer Payment Terms detail screen is then displayed in Change mode Any input capable field may then be changed To key his own description, the user may enter his own payment terms text To delete a payment term, press the F20=Delete function key 18 Return to Payment Terms Summary

20 Add a New Payment Term Provides the ability for a user to add new payment terms records to the customer payment terms file 19

21 Add a New Payment Term Use F6=Add record to add a new payment terms record Function key F6=Add record for adding a new payment terms record Continue 20 Return to Payment Terms Summary

22 Add a New Payment Term Provides the ability for the user to enter either of two types of customer payment term records 21 Immediate Payment With Cash Disc / Inv Terms

23 Terms of Immediate Payment Provides the ability for the user to enter Payment terms record for immediate payment o Maximum total of 10 records of this type o Provides payment terms text only 22

24 Continue to Examples After keying desired data, press the Enter key, verify your entry, then press the Enter key again to add the new payment term record to the maintenance work area Terms of Immediate Payment The Customer Payment Terms Detail screen is displayed in Add mode The terms code for immediate payment terms must be a number from 0 (zero) through 9 A description of the user’s choice is required 23 Return to Add Payment Term

25 Example 1 COD Terms Payment terms are “immediate” for COD invoices 24 Return to Add Payment Term More Examples Text is keyed by the user

26 Example 2 Net due on receipt Payment terms are “immediate” – no special payment terms 25 Return to Add Payment Term Text is keyed by the user

27 Cash Disc / Inv Terms Provides the ability for the user to enter Payment terms record with terms for payment o Maximum total of 90 records of this type o Cash payment percentage and days are optional o Total payment days for invoice is required May indicate o Number of days o Day of month o EOM (end of month) o Minimum days is optional May flag for PROX terms (2 types) May to indicate number of days after cash discount date or invoice date 26

28 Cash Disc / Inv Terms The Customer Payment Terms Detail screen is displayed in Add mode The terms code for non-immediate payment terms must be a number from 10 through 99 Suggest leaving the override description field blank at this time 27 Return to Add Payment Term Continue

29 After keying desired data, press the Enter key, verify your entry, then press the Enter key again to add the new payment term record to the maintenance work area Cash Disc / Inv Terms The Customer Payment Terms Detail screen is displayed in Add mode Enter all desired terms fields and press the Enter key before deciding if an override description is necessary Cash discount percentage and number of days if cash discounts are offered 28 Return to Add Payment Term If no entries are made other than the terms code, the new payment term record will default to “Past due after 1 days” Invoice payment terms Continue to Examples

30 Example 1 Past due after 30th No cash discount being offered 29 Return to Add Payment Term If Minimum days entered, this then represents “day of month” More Examples Regardless of invoice date, customer is always given at least this many days before invoice is due Invoice is due on the first 30 th of the month following 25 days after the invoice date Invoice date:6/15 Cash disc expiration date:n/a Invoice due date:7/30

31 Example % 10 days, net 30 days 1.00% cash discount if paid within 10 days of invoice date 30 Return to Add Payment Term Invoice is due 30 days after invoice date (no minimum days) More Examples Invoice date:6/15 Cash disc expiration date:6/25 Invoice due date:7/15

32 Example % 10 days, net 25th 1.25% cash discount if paid within 10 days of invoice date 31 Return to Add Payment Term Invoice is due on the first 25 th of the month following 10 days after the cash discount expiration date More Examples Invoice date:6/15 Cash disc expiration date:6/25 Invoice due date:7/25

33 Example % 10 th PROX, net EOM (long PROX designated by min days of 999) 32 Return to Add Payment Term More Examples 2.00% cash discount if paid by the 10 th of the month following the next EOM after the invoice date Invoice is due at EOM of the month following the cash discount expiration date Invoice date:6/15 Cash disc expiration date:7/10 Invoice due date:7/31 Invoice date:7/02 Cash disc expiration date:8/10 Invoice due date:8/31

34 Example % 10 th PROX, net 25 th (short PROX designated by min days of 998) 33 Return to Add Payment Term Invoice date:6/15 Cash disc expiration date:7/10 Invoice due date:7/31 Invoice date:7/02 Cash disc expiration date:7/10 Invoice due date:7/ % cash discount if paid by the 10 th of the month following the invoice date Invoice is due at EOM of the month following the cash discount expiration date

35 Delete a Payment Term Provides the ability for a user to delete an existing payment term Payment term records may be deleted from either o The Work with Customer Payment Terms screen (L3199) o The Customer Payment Terms Detail screen (D3199) Deleting a payment term will immediately remove the payment term record 34 Return to Payment Terms Summary Delete from (L3199) Delete from (D3199)

36 Delete From (L3199) Use option 4=Delete to mark a payment term record to be deleted Use option 4=Delete to mark a specific payment term record for immediate deletion Continue 35 Return to Delete Payment Term

37 Delete From (L3199) Confirm the deletion of a payment term record The payment term record about to be deleted will be displayed in Delete mode Confirm the “delete” by pressing the Enter key one more time 36 Return to Delete Payment Term Continue

38 Delete a Payment Term Deleted payment terms are displayed in RED The deleted payment term record is displayed in RED 37 Return to Delete Payment Term Press the F5=Refresh function key to cause deleted payment term records to be removed from the displayed list

39 Delete From (D3199) Use F20=Delete to delete a payment term record Use F4=Delete to delete a the displayed payment term record Continue 38 Return to Delete Payment Term

40 Delete From (D3199) Confirm the deletion of a payment term record The payment term record about to be deleted will be displayed in Delete mode Confirm the “delete” by pressing the Enter key one more time 39 Return to Delete Payment Term Continue

41 Browse a Payment Term Provides the ability for a user to browse the contents of a payment term record without the chance of erroneously making changes 40

42 Browse a Payment Term Use the 5=Browse option on the Work with Customer Payment Terms screen Key the 5=Browse option adjacent to the payment term to be viewed Continue 41 Return to Payment Terms Summary

43 Browse a Tax Body The Work with Customer Payment Terms Detail screen is then displayed in Browse mode All fields for the selected payment term record may then be viewed but not changed 42 Return to Payment Terms Summary Note that the text for this payment term has been overridden by the user The text displayed on the top line is the text that will be used by DMAS

44 Exit and Posting Maintenance changes to the Customer Payment Terms file are made in a “work area” and NOT AVAILABLE FOR PRODUCTION unless “posted” by the user When entering a maintenance session, previously un- posted changes are restored to the screen o The user may choose to “clear” the previous changes and start over via a function key When exiting a maintenance session, the user o May exit WITHOUT posting changes made (F3) o May exit AND POST changes made (F2) 43

45 Exit and Posting Message identifies previous changes not posted When entering the payment term maintenance function, if the previous user exited payment terms maintenance WITHOUT posting his changes, the next user is notified Continue 44 To clear any previous un-posted changes, use function key F17=Refresh from production

46 Exit and Posting Message indicates no outstanding changes exist Continue 45 When entering the payment term maintenance function, if no previous changes exist, the next user is notified that what is displayed is what is in production

47 Exit and Posting Posting at “Exit” time To exit and NOT POST any changes made, use F3=Exit to exit the maintenance function 46 Return to Payment Terms Summary To post all existing changes, use F2=Post terms and exit to exit the maintenance function

48 47 End of Presentation For more information about the Customer Payment Terms Maintenance Enhancement for I/O DMAS Plus!, call I/O International, Inc. at (914) Thank you for your interest Suite 2002 Pinewood Business Center Somers, New York Return to Payment Terms Summary EXIT

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