Presentation on theme: "Job Forms, Pay, and Policy. Classified Renewal Spreadsheets What are they How do you read it Classified 33 Suffix Positions Unclassified Summer."— Presentation transcript:
Job Forms, Pay, and Policy
Classified Renewal Spreadsheets What are they How do you read it Classified 33 Suffix Positions Unclassified Summer Session Positions Example Forms
Classified Employee Payments CategorySalaryHourlySummer PositionTemporary PositionC3xxxx C4xxxx Suffix Earn CodeREG SMNOCH Acct. Code Emp. E-ClassCA, CBCD, CECETS Job E-ClassCA, CBCD, CE Same as Primary Position TS Pay ScheduleDefaultHourly Job FormClassified Temporary BenefitsSick, Vac, Pers Ineligible
Created Annually for Summer Session HR will Create Spreadsheets designates which employees are terminating, who will have their 00 suffix position put on leave and return, and who will have a summer position activated on a 33 suffix. Given to the payroll staff to process in NBAJOBS
Put Position on Leave Use Reason Code - CAYLV - Summer leave begins Change default pay to 0.00 in units/hours If the employee has FDP – Enter an End as of Date as the first of the following month End date furlough – Enter an End as of Date as the first of the following month
Bring Position Back from Leave Return 9/16 Use Reason Code CAYRT - Summer leave ends Change default pay back to the hours for that FTE If FDP was stopped, Enter a new effective date and re-enter it as the amount it had been.
Put Position on Leave Use Reason Code – CAYLV - Summer leave begins Hourly have no default pay to stop If the employee has FDP – Enter an End as of Date as the first of the following month
Bring Position Back from Leave Return 8/16 Spreadsheet should return 00 position on 8/16 not 9/16 for benefits purposes Use Reason Code – CAYRT - Summer leave ends If FDP was stopped, Enter a new effective date and re-enter it as the amount it had been. Update Encumbrance Dates
New - AAHIR HR Creates Job Record - Active 6/16 Verify the Eclass is CD or CE Summer position is hourly only Verify the Table is CH Hourly have No Default Pay Remove if necessary Encumber – start as of 7/1 end 8/15
Reappoint – BREAP Activate Position as 6/16 Verify Rate and Step Match the Most Current 00 Suffix Record When putting the 00 suffix on leave check the Rate and Step match the spreadsheet, make note of update if different Encumber – start as of 7/1 end 8/15 End Position as 8/15 2 month positions only for benefit purposes
Changes are made on a Job Change Form Would indicate the 33 suffix position Are not all 1 FTE positions, could be change to appointment percent Should be made on both the 00 and 33 suffix positions HR should do a form for each position Pay increases that would continue must be reflected on 00 position as well as summer position
Unclassified Employee Payments Category Unclassified SalaryAcademic WageSummer SessionOther Teaching Research Non- Teaching Academic WageTeachingNon-TeachingStipend Overload Pay Sabbatical PositionC1xxxx C25xxx - Sal C27xxx - Hrly C29xxx - Sal C24xxx - Hrly C28xxx - Sal C26xxx - Hrly C1xxxx Suffix Earn CodeSAL SAL - In country RFA - Out of Country SAL - Default OAP - Hrly SUMSMNSTI OVP - Non- Inst. OVX – Inst. SAB Acct. Code Sal – RFA Non- Inst Inst Emp. E-Class UA, UB, UC, UD, UX UE, UF, UG, UH, UY UV - Sal, UW - Hrly Same as Primary Pos. Job E-Class UA, UB, UC, UD, UX UE, UF, UG, UH, UY UV - Sal, UW - Hrly Same as Primary Pos. Pay ScheduleDefault Default/Hourly DefaultHourlyDefault Job FormUnclassified Summer Session Job Change Stipend Overload Comp Request Leave Form BenefitsPer E-Class Ineligible Per Primary Pos. Per Primary Pos.
No Renewal Spreadsheets Jobs are put on leave and returned in fall by an upload done centrally Summer positions for 9 month Employees Appointment must be approved at Dean or Vice President level
Positions only occur within time frame of June 16 – Sept 15 May vary in length Must include one Monday through Friday Dates indicated in the offer letter should include a work week. If work is preformed on a weekend start the position a week before and end it on that weekend.
Teaching Positions C24 and C29 position numbers Account code Earn code SUM Non-Teaching Positions C26 and C28 position numbers Account code Earn code SMN
Paid through Time Entry Only You will still request pay through central payroll If first or term payment will be made as a manual (if after time entry) Central will enter the additional earnings in time entry the following month
Pay must not exceed the Summer Maximum Amount Special Approval through Jeri Hemmer’s office is required if pay should exceed this amount Exceptions are to be supported by research funds with approval
Both Teaching and Non-Teaching appointments may only earn up to 2.5/9 of their Annual Salary amount Example: A 9 month employee with an annual wage is 30,600 (30,600/9)x2.5 = 8,500 - maximum that employee can earn over summer. If there is more than one position they can only earn 8,500 between both of them
Enter the Earn codes of SUM (teaching) or SMN (Non- Teaching) and the correct hours per pay for the appointment percent
Changes can be made by a Summer Revised Job Form Paid through time entry Do not pay through a manual check HOWEVER – you will send pay changes to central payroll on a spreadsheet or pay request This will be verified by central and added to the following months time entry
Canceling a Summer Appointment Resulting in employee receiving no pay Make a copy of the Original Summer Job Hire form and write “CANCELED” across it Rescan that into Nolij and send to PR PR shows job as termed as of start or record removes