Presentation on theme: "Continuity of Operations (COOP) Awareness Training"— Presentation transcript:
1Continuity of Operations (COOP) Awareness Training NOAA Homeland Security Program Office
2ObjectivesProvide an understanding of COOP, COOP terms, and benefits of COOP planningExplain elements of a viable COOP capabilityProvide information about how a COOP event might affect you, NOAA, and your family and what you can do to prepare
3Training Topics COOP Definition and Purpose Authority for COOP COOP Overview8 Phases of COOPNOAA’s Role in COOPCOOP ImpactsHow to Prepare for a COOP EventConclusion
4COOP Definition“COOP,” or Continuity of Operations, is an effort within individual organizations to ensure that Mission Essential Functions continue to be performed during a wide range of emergencies, including localized acts of nature, accidents, and technological or attack-related emergencies
5The Purpose of a Continuity Plan When an organization is faced with a continuity event, the continuity plan will:Provide for continuation of essential functionsEnable a rapid response to any emergency situation
6COOP is different from ordinary emergency plans. It goes a step further to ensure delivery of the most critical services even when personnel, equipment and resources are missing or not working.
7COOP Authority Legal Basis: National Security Presidential Directive/NSPD-51-and- Homeland Security Presidential Directive/HSPD-20, “National Continuity Policy”Executive Order 12656, “Assignment of Emergency Preparedness Responsibilities”Tell the group that the legal basis for COOP planning was Executive Order (EO) 12656, Assignment of Emergency Preparedness Responsibilities. This EO was augmented by Presidential Decision Directive (PDD) 67, which carried the directive authority for more than 100 departments and agencies of the Executive Branch. PDD 67 guides the Legislative and Judicial branch COOP programs as well.Explain that PDD 67 is classified, but its requirements and concepts have been developed by FEMA into a comprehensive, unclassified set of guidelines for COOP that can be adapted for use at the State and local levels as well.
8COOP OverviewDHS FEMA is the lead agent for Federal Executive Branch COOPResponsible for issuing COOP guidance, andPromoting understanding of and compliance with COOP requirements in Federal Continuity Directive 1 (FCD-1)
9COOP OverviewFCD-1 directs COOP planning in the Federal Executive Branch
10COOP Overview: Phases of Continuity Continuity plan implementation takes place in four phasesPhase I: Readiness and PreparednessPhase II: Activation and Relocation (0-12 hours)Phase III: Continuity Operations (12 hours—30 days or until resumption of normal operationsPhase IV: Reconstitution (recovery, mitigation, and termination)
11COOP Overview: Program Management Cycle The Continuity Program Management Cycle is a four-step process that incorporates:PlanningTrainingEvaluatingDeveloping Corrective Action Plans
12COOP Overview: Planning Objectives Identify essential functionsSpecify succession to office and any emergency delegation of authorityProvide for the safekeeping of vital records and databasesIdentify alternate operating facilitiesProvide for interoperable communicationsValidate the capability through tests, training, and exercises (TT&E)
13COOP Overview: Planning Considerations COOP plans must:Be capable of implementation anytime, with and without warning.Provide full operational capability for essential functions not later than 12 hours after activation.Be capable of sustaining operations for up to 30 days.Include regularly scheduled TT&E.
14COOP Overview: Elements of a Viable COOP Capability Essential FunctionsOrders of SuccessionDelegations of AuthorityContinuity FacilitiesContinuity CommunicationsVital Records ManagementHuman CapitalTests, Training and Exercise (TT&E)Devolution of Control and DirectionReconstitution Operations
15WHEW….Those are a lot of elements! Where does a person begin when developing a COOP Plan?
16Phase 1: Initiating the COOP Process The COOP Process starts with leadership’s serious consideration, then support, of the idea.
17Phase 2: Doing Risk Analysis/Capabilities Survey First, look at the types of threats your agency might face....Floods, fires, severe weather, computer virus attacks, sabotage, pandemic?What are the likely results of those kinds of events?Power outages?Computer failures?Radio or telephone systems failures?Personnel who can’t reach key facilities?
18Phase 3: Identifying Essential Functions This is the hardest part of the process. Not every service we provide will be needed in certain emergencies. Our essential functions become the core of the plan. What we do from here on will support those essential functions…..
19Essential functions are the nuts and bolts of the COOP Plan They form the basis for determining resource requirements:StaffVital information/critical systemsEquipmentSupplies and servicesFacilities
20What exactly are Essential Functions? Essential Functions are those functions that enable an organization to:Provide vital services.Exercise civil authority.Maintain the safety of the general public.Sustain the industrial and economic base.
21NEFs, PMEFs, and MEFs There are three types of essential functions: National Essential Functions (NEFs)—eight functions the President and the Nation’s leadership will focus on to lead and sustain the Nation during a catastrophic emergencyPrimary Mission Essential Functions (PMEFs)—agency mission essential functions that must be performed to support the performance of NEFs before, during, and after and emergencyMission Essential Functions (MEFs)—agency-level government functions that must be continued throughout, or resumed rapidly after, a disruption of normal activities
22What NOAA functions are most important during a COOP event? The following NOAA functions have been identified as having national-level significance:Provide satellite imagery: Collect and provide the Nation with critical intelligence data, imagery, and other essential information for predictive environmental and atmospheric modeling systems and space-based distress alert systems by operating NOAA-controlled satellites, communications equipment, and associated systems.Provide Meteorological Forecasts: Provide the Nation with environmental forecasts, warnings, data, and expertise critical to public safety, disaster preparedness, all-hazards response and recovery, the national transportation system, safe navigation, and the protection of the Nation’s critical infrastructure and natural resources.
23Phase 4: COOP Plan Development, Review, Approval Identify work sites and plans that may have to change in an emergencyLook at who will do what, and when those things will be done
24Phase 5: Development of Supporting Procedures Develop procedures to use to make sure the plan works.Discuss how to protect vital information and propertyDecide who is responsible for what, and when they will be given authority to make decisionsCreate plans to provide backup support, called succession plans
25Phase 6: Training Personnel Check the knowledge, skills and abilities of all personnelProvide training so everyone is sure they are ready for emergenciesTrain on procedures for emergencies that occur with warning, and without warningTraining is a key to being ready
26Phase 7: Testing the Plan How ready are we?Test the equipmentExercise abilities to see if we can do what we said we could doCarry out drills to make sure that every individual, in all areas, is sure of personal capabilities and personal responsibilities in the event of an emergency
27Phase 8: Keeping the Plan Up-To-Date Conduct drillsEvaluate drillsDrills and evaluations will aid us in developing improvement plans and help us change our plan to make it betterAll of this keeps our plan up-to-date and flexible to change, realizing that we are only as good as our next opportunity to show it
28COOP Impacts: What will employees/contractors do during a COOP event? During normal duty hours—Emergency Relocation Group (ERG) personnel will depart to their designated alternate sitesNon-ERG personnel will be directed to proceed to their homes or to other NOAA facilities to await further guidance
29COOP Impacts: Employees and Contractors After normal duty hours—Information on COOP activation will be accomplished through:News media announcementsManagement chain and phone treesNOAA Weather/All-Hazards RadioNOAA and OPM websites
30COOP Impacts: Employees and Contractors After normal duty hours—Once notified—ERG personnel will depart for their designated alternate sitesNon-ERG personnel will remain at their homes to await further instruction
31COOP Impacts: Employees and Contractors When not at their workplace, employees should monitor the news media and use NOAA’s toll free number or Employee Check-In System* to report their status and provide contact information—1.888.NOAA.911, or*This information can be found on the reverse side of NOAA ID badges or on plastic CAC card cases
32COOP Impacts: How will a COOP event affect employees and their families? A viable COOP plan and a family support plan will minimize the adverse impacts of a COOP event!UncertaintyPersonal and family securityJob securityEconomic well-being
33Be Responsible. Be Ready. YOU NEED TO THINK OF THE FOLLOWING AS THE MOST IMPORTANT TO-DO LIST YOU WILL EVER TAKE ONOfficials tell us that in the event of a disaster, we need to be prepared to be self-sufficient for 3 to 5 days.Remember—it will be easy to do these things now, but almost impossible after the fact
34Be Responsible. Be Ready. Put a Disaster Kit together containing provisions that will allow you and your family to be self-sufficient in your home for 3-5 days:Water—One gallon per person, per dayFood—Ready-to-eat canned food; high energy food like peanut butter, granola bars and trail mix; treats like cookies, cereal, tea, coffee; canned juices
35Be Responsible. Be Ready. (Disaster Kit continued):Flashlight and extra batteriesBattery-powered radio and extra batteriesFirst-aid kit including scissorsMedications, both prescription and over the counterSpecial needs for infants and others who require individual health and safety items
36Be Responsible. Be Ready. (Disaster Kit continued):Trash bags with tiesBlankets, sleeping bagsSoap, Toilet paper, bleachCredit cards and cashChange of clothes for each member of the household
38Be Responsible. Be Ready. Put a Portable Go-Kit together—If you have to leave your house in a hurry, you won’t have time to pack. You should have all of the items listed previous for your ‘Disaster Kit’, just in smaller amounts. AND, you should have important papers and documents in a portable and secure container.
39Be Responsible. Be Ready. Have a plan and hold a family meeting—Every family member will have responsibilities and needs to be on the same page. Make sure everyone knows what to do. Talk about how to leave your house if you need to get out fast.
40Be Responsible. Be Ready. Pick a meeting place—What if you’re at work, the kids are at a friend’s house and your spouse is running errands. Have a pre-arranged meeting place in addition to your home where you can find each other.
41Be Responsible. Be Ready. Arrange for an out-of-town connection—Sometimes local telephone communications are knocked out before long-distance lines are. Pick an out-of-town relative or friend to be the contact person for everyone.
42Be Responsible. Be Ready. Print Important Information Cards for all family members—make sure everyone in your family has one with them at all times.Know how to shut off water, gas, electricity and any other utilities in your home—Gas leaks are just one of the dangers. If you have to turn everything off, make sure you know how.
43In Conclusion Disaster can strike without warning. Planning what to do in advance is an important part of being prepared.
44In Conclusion COOP planning means we might need to do fewer things. It means we might do things at a new location.It means we might do things with different personnel.
45In ConclusionWhat we get in the end is a real plan for keeping our people safe, our agency still working and our recovery safe and effective as we resume normal operations.