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Course ILT Time management overview Unit objectives Identify the benefits of time management Evaluate productivity Identify goals and set priorities.

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Presentation on theme: "Course ILT Time management overview Unit objectives Identify the benefits of time management Evaluate productivity Identify goals and set priorities."— Presentation transcript:

1 Course ILT Time management overview Unit objectives Identify the benefits of time management Evaluate productivity Identify goals and set priorities

2 Course ILT Topic A: Principles of time management Topic B: Productivity cycles Topic C: Goals and priorities Time management overview

3 Course ILT Principles of time management Time management –What we are able to accomplish –Breaking old habits –Enhance your work experience

4 Course ILT Benefits of time management Controls stress Balances your life Increases productivity Identifies priorities Accomplishes goals

5 Course ILT Activity A-1: Understanding the benefits of time

6 Course ILT Personality types Procrastinator Perpetually late Perfectionist Easily distracted Do-it-all

7 Course ILT Activity A-2: Identifying different personality types

8 Course ILT Self assessment Do I wait until the last minute to accomplish a task? Do I often arrive late? Do I re-work assignments more than twice? Do I often switch between projects before completing them? Do I have difficulty turning down requests?

9 Course ILT Activity A-3: Assessing yourself

10 Course ILT Self assessment questions 1.Do you wait until the last minute to accomplish a task? 2.Do you often arrive late for work or meetings? 3.Do you work on an assignment more than twice? 4.Do you often shift from one project to another before completing the initial project? 5.Do you have difficulty turning down requests even when you do not have the time for them?

11 Course ILT Topic A: Principles of time management Topic B: Productivity cycles Topic C: Goals and priorities Time management overview

12 Course ILT Productivity cycles Periods of time when you feel your energy dips or rises Vary from person to person –Morning person? –Night owl? Recognize personal cycle and try to schedule tasks accordingly

13 Course ILT Pricing your time Annual salary 1.5 / working hours per year = cost per hour Cost per hour / 60 = cost per minute

14 Course ILT Activity B-1: Pricing your time

15 Course ILT Creating a time audit 1.List daily tasks 2.Set a deadline for each task 3.Record every task, noting interruptions 4.Note amount of time spent on each task 5.Evaluate amount of time spent on priority tasks

16 Course ILT Activity B-2: Creating a time audit

17 Course ILT Pareto principle 80% of group value of activities is concentrated in 20% of activities 20% of priorities produce 80% of result The first 20% of time spent on an activity produces 80% of the result 20% of your employees cause 80% of the problems

18 Course ILT Activity B-3: Using the Pareto principle

19 Course ILT Time management overview Topic A: Principles of time management Topic B: Productivity cycles Topic C: Goals and priorities

20 Course ILT To-do list should not be: –A wish list –Overwhelming Not-to-do list helps you: –Make smart choices about priorities –Delegate tasks To do list

21 Course ILT To-do list guidelines Do not include too many tasks Overestimate time List the most important tasks first Schedule the time for breaks Schedule for long-range and short- range goals

22 Course ILT Activity C-1: Making a to-do list

23 Course ILT Goals and objectives Goal –Focuses on how you spend your time –Builds your confidence –Increases productivity Objective –Intermediate step that helps you accomplish the goal

24 Course ILT Characteristics of goals Must be specific Must be challenging Must be achievable Must have a deadline

25 Course ILT GOALS G enerate goals on paper O rganize daily activities A lign goals with company goals L ine up tasks according to priority S tay focused

26 Course ILT Activity C-2: Identifying goals

27 Course ILT Priorities Determine how to spend energy Schedule days more effectively Provide direction

28 Course ILT Setting priorities 1.List daily tasks 2.Ask yourself whether you want or need to accomplish certain tasks 3.Rank tasks in order of priority 4.Match your priorities with those of your organization 5.Schedule top ranked priorities during productivity cycles

29 Course ILT Activity C-3: Setting priorities

30 Course ILT Time management overview Unit summary Identified the benefits of time management and the relationship to personality types Calculated the cost of your time and performed a time audit Created to-do lists, identified goals, and set priorities


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