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HE Academic Update September 2012. Agenda TimeTopicLead 10.30 Introduction and Welcome Recruitment Finance and Staffing Jeremy 15 mins 10.45 Institutional.

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Presentation on theme: "HE Academic Update September 2012. Agenda TimeTopicLead 10.30 Introduction and Welcome Recruitment Finance and Staffing Jeremy 15 mins 10.45 Institutional."— Presentation transcript:

1 HE Academic Update September 2012

2 Agenda TimeTopicLead 10.30 Introduction and Welcome Recruitment Finance and Staffing Jeremy 15 mins 10.45 Institutional Level Academic Reviews TDAP/Institutional Review/QAA Audit Martin 10 mins 10.55Student Surveys Action Planning Jeremy 20 mins 11.15 Rules of Assessment Rule Changes UG/PG Late work PG PGT Martin 15 mins (plus handouts!) 11.30 KIS update PDSR activity Helen 15 mins 11.45Plagiarism/What is an Academic Offence? Isis 25 mins 12.10Learning and Teaching Prizes Presentation Jeremy 12.20 approxFinish Buffet U65all

3 Recruitment and Finance Jeremy

4 TDAP Current Position Self-Evaluation Document - November 2012 QAA/HEFCE consultations on Low Risk QA Academic Standards Quality of Learning Opportunities Quality Enhancement Information Thematic Element Time interval 6 years Intensity Universal UK HE Quality Code Maturity of institution Core and module approach

5 Proposed ‘Triggers’ for a review from the QAA Data used for intervention DLHE UG employment/study 86% (91)2010/11 HESA Non Continuation Rates 12.8% (8.6) 2009/10 NSS Scores 76% (85)2012 HEA Accreditation of staff46% 2012 Contextual data

6 QAA Institutional Review 2010/11: Current Status Future action plan QAA Mid cycle review? Desk based update? In 2012/13? QAA Report Library access at University of Essex Graduate induction and training PGR student induction and training for supervisors Committee Minutes

7 Essex Institutional Review March 2012 Condition: IT Infrastructure Sector Studies (Generic Modules) Retention Data Annual Monitoring Reporting and Data

8 Employment After 1st Degree (Guild HE 2012/HESA 2010) Guild HE InstitutionHESA Indicator % Arts University Bournemouth97.5 Royal Agricultural College96.6 Bishop Grosseteste95.5 Harper Adams University College93.8 Leeds Trinity University93.6 Newman University College93.3 University College Falmouth91.6 St Marys University College Twickenham91.0 University College Plymouth St Mark St John90.3 Norwich University College of Arts89.5 Writtle College82.6 Sector Average90.3





13 National Student Survey Participation rate Target 80% by 2013 Actual 69% 2012 Satisfaction scores Q22 - 76% (85%) Key Action for 2012 Feedback on my work has been prompt lowest score - 57 (66%) Course is well organised - 60% (75%) Access to IT - 65% (85%) Assessment fair - 66% (76%) SU Q23 - 74% (63%)

14 Internal Student Satisfaction Score Participation rate 61% Target 80% Satisfaction scores 75% Target 80% by 2012/14 Key Action for 2012 Improve participation rate Feedback - prompt Library access Timetable changes communicated Equine scheme

15 PTES Participation rate 62.6% Target 60% Satisfaction scores 92% Target 90% Key Action for 2012

16 Undergraduate Rules of Assessment The University of Essex has approved changes to the Undergraduate rules of assessment for the classification of Honours degrees. The existing “dominant quality” rule will be replaced with a “borderline zone” rule – please see hand-out. In order to ensure that current students are not disadvantaged by this change, transitional arrangements will apply – ‘current students who would benefit from the application of the revised rules should be allowed to do so, but students who would receive a lower class of degree under the revised rules should continue to be governed by the old rules’.

17 Taught PG Rules of Assessment Changes for 2012/13: Volume of reassessment permitted - 4.1 Second attempts at the assessment for taught modules – students may have a second attempt for module(s) that have been failed up to a maximum of 60 credits (was 40) ‘Discretion’ has also been removed from the rules; Boards of Examiners do not have the power of discretion, except in the case of Extenuating Circumstances The rules regarding Late Work have now been aligned to those for Undergraduates, thus introducing the 10 working day deadline, and therefore NO LATE WORK EXTENSIONS can now be agreed The pass mark for all modules of the masters degree is 50% - credits are only awarded if the module is passed; in cases where failure with a mark of 40% is condoned the credits will not be awarded

18 Key Information Sets (KIS) Update Government drive to improve the level of HE course information provided to prospective students KIS Data collection and publication – a cross-College project led by CASTLe working together with Registry, IS&T and Marketing KIS ‘widgets’ will appear on all HEIs websites by 24 th September 2012 Student Satisfaction (NSS Results) Employment and Salary Data (DLHE) Accommodation Costs Fee Information Student Union Course Information Comparison website:

19 KIS - Course Level Information Undergraduate Assessment Review – THANK YOU TO ALL CONCERNED! University of Essex Approvals 19 th July 2012 (with a couple of exceptions) Updated Module Specifications available on the Module Database Module Level Summary Sheets (blue copies) Course Scheme Level Summary Sheets (green copies) Reminder!

20 KIS – Learning, Teaching and Assessment Information

21 A new look for Writtle’s Course Pages …

22 Wider Information Sets From September 2012, QAA Institutional Review will include a published judgement based on ‘Wider Information Sets’ published by HEIs. The QAA will examine the Completeness Currency Reliability and Accessibility of information Details published as part of the new UK Quality Code for HE, Part C: Information about higher education provision

23 How HEFCE defines the Wider Information Set Information on the institutional context: mission statement, corporate plan/strategic statement on HE provision statement of quality assurance policies and processes learning and teaching strategy Information on partnerships employability statements Information about aspects of courses and awards: prospectuses, programme guides, module descriptors, programme specifications results of internal student surveys links with employers partnership agreements, links with awarding bodies/ delivery partners Information on the quality and standards of programmes : procedures and outcomes for programme approval, monitoring and review external examination procedures policies for student complaints, appeals and representations

24 Policies, Procedures, Forms, Curriculum Information and Student Handbooks:

25 CASTLe Website updates for 2012: New Assessment Feedback Sheets (student self-evaluation) New Module Guide Template Revised Referencing Guidelines Updated Course Plans and Programme Specifications 2012 Course Handbooks – electronic copies please Assessment Framework Grids - electronic copies please

26 Periodic Degree Scheme Reviews 2012-13 MSc Horticulture BA (Hons) Professional Floristry BA (Hons) Interior Design and Architecture BSc (Hons) Landscape and Garden Design Review Panel Members

27 Isis’ bit PG CHEP Update - Congratulations to Saruhan on completing the CHEP! New hand in rules and new plagiarism guidance New year = good time to instil good habits in students (attendance, timekeeping, mobile phones)

28 Question for you New guidance New protocol Plagiarism

29 Is it plagiarism? Student 1. Student 2 Student 3. otics/index.html

30 New submission of work rules All 2 nd, 3 rd year and MA/MSc and at least 80% of 1 st year work (in a relevant format) will be submitted via the integrated Turnitin on Moodle: 2pm standard deadline with a hard copy within 2 days if required by the marker Submission of all work electronically via Turnitin will increase the number of plagiarism offences.

31 New Guidance A new set of guidance notes to clarify the seriousness of a range of offences. College wide understanding of what counts as plagiarism and parity of treatment. New guidance helps to clarify when an offence has been committed and when that offence is serious enough to go to the academic offences panel and when it can be dealt with ‘in course’.

32 Seriousness Matrix Includes Quantity of copied material Stage of student Evidence of attempts to reference Does not include anything about student motives or the intentional / unintentional distinction

33 Helps to determine Whether you are dealing with: a case of poor scholarship that could be construed as plagiarism (PSTCCAP) or a case of suspected plagiarism that needs to go to the Academic Offences Panel.

34 If poor scholarship …. Take into account in marking and explain why this is poor work and the danger of plagiarism to the student. Keep a record of what the student has been told and send a copy of this record to the Course Leader. Course leader keeps a log of these in case the same student makes another mistake of a similar nature. If they do repeat the error a PSTCCAP will become a suspected plagiarism.

35 Additional help for students Plagiarism Badger Referencing Ferret Grammar Beagle Epax Academic literacy online tutorial Includes videos handouts and worksheets

36 If suspected plagiarism Only the Academic Offences Panel can determine whether plagiarism has been committed. If the matrix suggests that what you have is a case of suspected plagiarism. This goes to the Academic Offences Panel by sending it to Beverley Thaine along with any additional evidence such as the source material. If it is a 2 nd or more PSTCCAP please send the record of previous information told or given to student.

37 Beware Turnitin percentages The new guidance notes explain why you can’t just use Turnitin percentages and the pitfalls of relying too heavily on Turnitin. Plagiarism detection requires intelligent interpretation, which, fortunately, is an academic skill so we should be able to do this well.

38 Workings of the Academic Offences Panel Chair – Jeremy Strong Secretary – Beverley Thaine Members - currently drawn from academics on Academic Standards Committee In future – academic staff members of the HE community More people involved = more dissemination of consistent interpretations.

39 Process Tutor passes work to Beverley Beverley runs it past Jeremy or other member of AOP to check that it does need to go to a full panel (very occasionally things are sent back to deal with as a PSTCCAP). Student is informed of the suspected offence and the date and time of the panel and sent the Academic Offences Procedure.

40 On the day The panel (chair, secretary and two members) look at the work and discuss potential penalties based on the work and whether it is a first of second offence. The student, if they have opted to attend, is called in to present any reason or matters they want to bring to the attention of the panel. The panel then decide on the penalty in the light of all the evidence presented. The student is usually told this at the time but it is also set out in detail in a letter to the student outlining what needs to be done.

41 Potential penalties a formal written warning only; assignment to be referenced correctly and assessed for an uncapped mark; or a capped pass mark; for credit purposes only, with a mark of zero to be retained for all calculations, including degree classification; a mark of zero be awarded for the entire module with no resubmission or second attempt permitted; a mark of zero be awarded for the module and the student be permitted to complete credits for a lower award; a mark of zero be awarded for the module and the Examination Board be instructed to consider the student only for a lower award on the basis of credits already achieved; or the student be required to withdraw without being awarded a degree (earned credits can be recorded).

42 Documents updated (QA116) PLAGIARISM AND OTHER ACADEMIC OFFENCES – A GUIDE FOR STAFF (was QA115 & QA116) (QA164) Institutional Policy and Procedure for Dealing with Plagiarism (QA154) Academic Offences Procedure Writtle College Referencing Policy and Guidance All available on the CASTLe website

43 New guidance includes answers to What counts (and does not count) as plagiarism? Is there a distinction to be made between intentional and unintentional plagiarism? Why do students plagiarise? Who is responsible for ensuring students understand about plagiarism? Do we have to use Turnitin? What percentage on a Turnitin report constitutes plagiarism? Does Turnitin pick up all cases of plagiarism? How Can I Design out Plagiarism? How proficient are students expected to be in their referencing? How bad does the suspected plagiarism have to be to warrant sending the work to the secretary of the academic offences panel?

44 A chance to set the standard of behaviour you expect Areas to address Attendance Time keeping Mobile phones (legitimate use only) Others? New Year, New Students

45 Attendance First point on the Student Charter: “Attend and actively participate in induction, timetabled classes, and attend meetings with tutors”. Expect attendance Check attendance – use sign in sheets Chase up non attendance – # of missed classes = a letter.

46 Timekeeping Be on time yourself and ready to start on the hour Begin teaching on the hour Do not let prompt attenders feel that latecomers are dictating the pace of the teaching event Do not recap unless absolutely essential

47 From the Code of Conduct In the list of what Writtle students must not do: “Must not use mobile phones at all in any form (including text and silent mode) during any sort of teaching and learning activity. Students are expected to turn mobile phones off and phones must remain off until teaching and learning has finished.” Now dated, we need new guidance Unless legitimate, e.g.

48 Instilling good study habits

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