1. University of St. Andrews Environmental, Health and Safety Services 1 Paul Szawlowski Environmental, Health and Safety Services, 65 North Street

2. University of St. Andrews Environmental, Health and Safety Services 2 Radiation Management Programme RadProt

3. University of St. Andrews Environmental, Health and Safety Services 3 Aim of Course The aim of this session is to provide instruction on the use of the computerised radiation management programme

4. University of St. Andrews Environmental, Health and Safety Services 4 Certificates Work with Radioactive materials is regulated by the Radioactive Substances Act 1993. Under this Act the workers need: Certificate of Registration to hold radioactive materials Certificate of Authorisation to dispose of waste radioactive materials Certificates issued by the Scottish Environment Protection Agency (SEPA)

5. University of St. Andrews Environmental, Health and Safety Services 5 Certificates The Certificates strictly defines how and where you can dispose of waste radioactive materials. All the present Certificates we have for work with unsealed radioactive sources specifically state that solid waste would be held in a store on Westburn Lane University sold this store – making all our Certificates illegal

6. University of St. Andrews Environmental, Health and Safety Services 6 SEPA Requirements SEPA have required the University to apply for new Certificates for all relevant buildings. University has applied for Single Site Certificates of Registration and Authorisation

7. University of St. Andrews Environmental, Health and Safety Services 7 Advantages of Single Site Certificates Only one maintenance fee; One allocation for holding and disposal for the University Ability for me to re-allocate limits between buildings Applied for an allocation of ‘Any Other Beta/Gamma Emitters’ – Allows start up experiments without applying for new Certificates

8. University of St. Andrews Environmental, Health and Safety Services 8 Disadvantages Central records to be kept Linkage – problem in one Unit may loose the Certificates for whole University.

9. University of St. Andrews Environmental, Health and Safety Services 9 Need for Central Records For me to spend each month receiving paper records and calculating any problems – Cost and time; Employ a separate person – Cost; Put in place a central computerised record system – This is what we have chosen

10. University of St. Andrews Environmental, Health and Safety Services 10 We chose the RadProt system

11. University of St. Andrews Environmental, Health and Safety Services 11 Access to the RadProt System is via: Current Staff to Safety and Wellbeing Section – Radiation Section to Radiation use and disposal computer programme Or website address: https://portal.st-andrews.ac.uk/radprot/open/

12. University of St. Andrews Environmental, Health and Safety Services 12 How does Radprot Work Splits controls between ‘Users’, ‘DRPS’ and Administrator Management of radioactivity – DRPS Removes need for paper records that presently exist (Except transport Records) NOTE – All paper records in existence must be kept in a safe place. Records for 10 years

13. University of St. Andrews Environmental, Health and Safety Services 13 Ordering Radioactivity Done by DRPS (or nominated Depute) only; Order to be placed with DRPS (or nominated Depute); Fill in form and sign form Need to have the risk assessment Number Isotope must be on that risk Assessment Take signed form plus Purchase order for ordering

14. University of St. Andrews Environmental, Health and Safety Services 14 Receipt of Radioactivity When radioactivity arrives – must be checked in by DRPS (or nominated Depute) Completes form System will not allow aliquots to be removed without DRPS receipting radioactivity. Gives source ID Number

15. University of St. Andrews Environmental, Health and Safety Services 15 University of Radioactive Source Database Fri 29 Jan 2010 17:06:57 St. Andrews Choose the system you would like to use Last updated 10th October 2008 Live RadProt Programme Training RadProt Programme

16. University of St. Andrews Environmental, Health and Safety Services 16 Please Note at this Point – Records kept on RadProt (Live) system are our Legal records for Compliance with the Radioactive Substances Act 1993

17. University of St. Andrews Environmental, Health and Safety Services 17 Two databases: 1.Training Programme – Will allow you to practice with the system without generating any legal records Access to the Training Programme is: Username: user Password: user 2.Live Programme – Will generate legal records – Please be careful in use of the Live Programme as it is the University Legal Record Access is via your e-mail username and password

18. University of St. Andrews Environmental, Health and Safety Services 18 user

19. University of St. Andrews Environmental, Health and Safety Services 19 University of Radioactive Source Database - Training System Fri 29 Jan 2010 17:44:59 St. Andrews Main User Menu Assessments Sources Source Usage Registration Details Log Off

20. University of St. Andrews Environmental, Health and Safety Services 20 Register and Risk Assessments We have pre-populated the database with your personal details and your risk assessments which have been previously approved. You will not need to re-register. PLEASE CHECK THE ABOVE DETAILS

21. University of St. Andrews Environmental, Health and Safety Services 21 Also Pre Populated are the Building Limits I have set from University Allocation System will stop usage if you exceed limits at any stage

22. University of St. Andrews Environmental, Health and Safety Services 22 Personal Registration

23. University of St. Andrews Environmental, Health and Safety Services 23 University of St Andrews - Radiation Register Application Form Your details Login Name (e-mail username) Title Surname Firstname Gender Date of Birth (dd/mm/yy) National Insurance No. Position held If Other please specify Where you are working Department Group (Supervisor) Tel. Extension Expected Start date (dd/mm/yy)

24. University of St. Andrews Environmental, Health and Safety Services 24 What you are working with Sources (radioisotopes) Maximum activity worked with (Bq) Sealed / Unsealed Radiation Generators Hazard Category Previous experience with radioisotopes Sources Place(s) worked Number of years Previous experience with radiation generators Source Place(s) worked Number of years Radiation training When (year) Where (institution) Previous dose records available from (Please list previous institutions here)

25. University of St. Andrews Environmental, Health and Safety Services 25 New Risk Assessment

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28. University of St. Andrews Environmental, Health and Safety Services 28 You will notice that only one isotope can be added to this risk assessment. To add more than isotope – save the risk assessment then re-open the risk assessment – a new line will appear to add more isotopes

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30. University of St. Andrews Environmental, Health and Safety Services 30 Assessments Sources Source Usage Registration Details Log Off Press this button to see available sources

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32. University of St. Andrews Environmental, Health and Safety Services 32 Assessments Sources Source Usage Registration Details Log Off Press this button if you wish to use or dispose radioactivity

33. University of St. Andrews Environmental, Health and Safety Services 33 Another button – Stock Card

34. University of St. Andrews Environmental, Health and Safety Services 34 Select the source ID you wish to use eg using source 20 Source ID Initial Quantity Current Quantity Original Activity on Reference date Half Life Decayed – Current Activity

35. University of St. Andrews Environmental, Health and Safety Services 35 Procedure Fill in quantity used or activity used – One works out the other Press button if using all the soruce This box is ticked if all source used

36. University of St. Andrews Environmental, Health and Safety Services 36 Creating Daughter Stocks Click this box Volume after dilution Storage area for daughter stock Usage location for daughter stock

37. University of St. Andrews Environmental, Health and Safety Services 37 Daughter Stock identified by /1 Stock Card

38. University of St. Andrews Environmental, Health and Safety Services 38 Disposal Of Radioactive waste _ Identify Source ID that you used – Highlight it and then press the ‘Make Disposal’ button

39. University of St. Andrews Environmental, Health and Safety Services 39 Fill in Quantity or Activity or Percent Disposal (One works out the others) Volume of scintillant disposed Each bag of solid waste must have a unique number When solid waste bag full – print bag label and then press Next bag number

40. University of St. Andrews Environmental, Health and Safety Services 40 Biomolecular - 2.06 - Bag 201 Containing Solid Waste NuclideActivity in MBq 35S0.0154 Total Activity0.0154 MBq Bag Waste Identification Label

41. University of St. Andrews Environmental, Health and Safety Services 41 It is very important that if aliquot taken then waste is registered Otherwise system will believe radioactivity still exists in the laboratory Could stop work as system believes exceeded Registration Limits

42. University of St. Andrews Environmental, Health and Safety Services 42 Can always see what you have taken out and what you have disposed – Go to Source Usage Assessments Sources Source Usage Registration Details Log Off Press this button to see Source Usage

43. University of St. Andrews Environmental, Health and Safety Services 43 Another button – Stock Card

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45. University of St. Andrews Environmental, Health and Safety Services 45 If you make a mistake – You should in the first instance contact your DRPS

46. University of St. Andrews Environmental, Health and Safety Services 46 A lot of information Do not hesitate to contact me if you have problems