2Objectives: enhance KSAs on Monitoring and Evaluation adapt appropriate M & E tool for K to 12 in school levelAt the end of the session, the participants will be able to:enhance KSAs on Monitoring and Evaluationadapt appropriate M & E tool for K to 12 in school levelAt the end of the session, the participants will be able to:enhance KSAs on Monitoring and Evaluationadapt appropriate M & E tool for K to 12 in school levelAt the end of the session, the participants will be able to:enhance KSAs on Monitoring and Evaluationadapt appropriate M & E tool for K to 12 in school levelObjectives:At the end of the session, the participants should be able to:enhance KSAs on Monitoring andEvaluationadapt appropriate monitoring tools for K to12 at the school level
3Group Activity Write your personal experience about Monitoring and Evaluation.Differentiate Monitoring from EvaluationPresent your output in three (3) minutes
4Factors/areas monitored and evaluated Thinking Aloud!Factors/areas monitored and evaluated(what?)Reasons(why?)Methods used(how?)
5It also takes monitoring and evaluation to go together…
6What is Monitoring?Although the term “monitoring and evaluation” tends to get run together as if it is only one thing, monitoring and evaluation are, in fact, two distinct sets of organizational activities, related but not identical.
7What is Monitoring? Monitoring the systematic collection and analysis of information as a project progresses.It is aimed at improving the efficiency and effectiveness of a project or organization.It is based on targets set and activities planned during the planning phases of work.
8What is Monitoring? Monitoring It helps to keep the work on track, and can let management know when things are going wrong.If done properly, it is an invaluable tool for good management, and it provides a useful base for evaluation.It enables you to determine whether the resources you have available are sufficient and are being well used, whether the capacity you have is sufficient and appropriate, and whether you are doing what you planned to do
9M&E is more than an activity, more than collecting data, and more than reporting. It is purposive, deliberate, and systematically undertaken.
10What is Monitoring? Monitoring involves: Setting up systems to collect information relatingto these indicators;Collecting and recording the information;Analyzing the information;Using the information to inform day-to-daymanagement.
11Monitoring is an internal function in any project or organization
12What is Evaluation? Evaluation involves: Looking at what the project or organization intended to achieve – what difference did it want to make? What impact did it want to make?Assessing its progress towards what it wanted to achieve, its impact targets.Looking at the strategy of the project or organization. Did it have a strategy? Was it effective in following its strategy? Did the strategy work? If not, why not?
13What is Evaluation? Evaluation involves: Looking at how it worked. Was there an efficient use of resources? What were the opportunity costs of the way it chose to work? How sustainable is the way in which the project or organization works? What are the implications for the various stakeholders in the way the organization works.
14Efficiency Effectiveness Impact Indicators of M & EEfficiencyEffectivenessImpact
15Efficiency Indicators of M&E tells you that the input into the work is appropriate in terms of the output. This could be input in terms of money, time, staff, equipment and so on.
16Effectiveness Indicator of M&E is a measure of the extent to which a development program or project achieves the specific objectives it set. If, for example, we set out to improve the qualifications of all the high school teachers in a particular area, did we succeed?
17Impact Indicator of M&E tells you whether or not what you did made a difference to the problem situation you were trying to address.
18Impact Indicators of Monitoring Was your strategy useful? Before deciding to get bigger, or to replicate the project elsewhere, you need to be sure that what you are doing makes sense in terms of the impact you want to achieve.
19Continuous Improvement Areas of M & EPlanningDecision-makingContinuous Improvement
20Areas of M & EPlanningThe Plan provides the scope of monitoring and evaluation.The Plan defines the areas to be monitored and evaluated
21Areas of M & EPlan provides the:destination (outcomes)directions (strategies) andmeans (resources) to get to thedestination.
22The Plan should be: Areas of M & E Accurate Correct Clearly written (targets and indicators)
23Decision-making Areas of M & E the process of identifying and selecting alternatives, directions, and/or solutions
24Continuous Improvement Areas of M & EContinuous Improvementa management process where delivery processes are constantly evaluated and improved in the light of efficiency, effectiveness and flexibility
25Continuous Improvement Areas of M & EContinuous ImprovementM&E is undertaken not just for troubleshooting or making corrections. It is an important element for improving practices in order to increase the likelihood of achieving the desired outcomes. Monitoring and evaluation are means to support the continuous learning processes of an organization.
26Four interrelated processes of M & E PlanningMonitoringAdjustmentsEvaluation
27M&E Frame Elements M&E Frame Elements 1. M&E Reasons & Interests ObjectivesQuestionsInformation Requirements / Scope3. Monitoring Processes & StrategiesMonitoring StandardsMonitoring Processes & workflowMonitoring Tools.2. M&E StrategiesMethods of Information AnalysisMethods of Data Capture/CollectionInformation Source
28Measure of Performance Types of M & ETypes ofM & EDescriptionMeasure of PerformanceTimingProgress M&EAssessment of an ongoingimplementation. The objective is to steerimplementation as efficiently as possiblebased on the approved plan.Efficiency PhysicalAccomplishment(Actual versus Plan)DuringImplementation
29Measure of Performance Types of M & ETypes ofM & EDescriptionMeasure of PerformanceTimingInitial GainsEvaluationKeeps track of the changes orimprovement in the behavior,performance and practices of the targetgroup/s.Initial Gains Improvementinthe performanceof target group/sMiddle of theImplementationand before thetermination of thecurrent plan
30Measure of Performance Types of M & ETypes ofM & EDescriptionMeasure of PerformanceTimingResults orOutcomeM&EMeasures the realization of Outcomelevel objectives; Determines theeffectiveness of the implementationEffectiveness –achievement ofbenefitsimmediately afterthe end ofimplementation
31Measure of Performance Types of M & ETypes ofM & EDescriptionMeasure of PerformanceTimingImpactEvaluationMeasures the contribution of theinterventions to a higher level objectiveImpact –achievement oflong termobjectivesPostImplementation(not immediate)
32MisconceptionsM&E is about submitting reports. Report preparation and submission is just one of the many functions in M&E. It includes the process of gathering data and information, analyzing them, writing and presenting these in a format that will facilitate decision making. These reports will be the basis for future actions and future designs of programs and projects.
33Misconceptions M&E is about field visits and data gathering. The M&E System is often equated to filling up forms, tables, and matrices. The more important activity of validating the data and information is often neglected. The practice of filling up forms, tables, and matrices lead to erroneous data and information.M&E is about field visits and data gathering.
34School M&E SystemThis is a M&E system for the schools, designed to meet the information needs and decision making requirements of the school heads, teachers and school's nonteaching staff.
35School M&E SystemThe School M&E System empowers the school managers and teachers to make intelligent decisions based on data and information it gathers about its own performance and progress. It is a system designed to minimize the school's dependence from externally generated report about school performance which often arrives late and in a form not useful to the school's decision making requirements.
36School M&E System The School M&E System tracks the following: the quality of learners participation which includes attendance, classroom participation, academic performancethe quality of the learning environment which includes school facilities, textbooksand materials
37School M&E System The School M&E System tracks the following: the quality of the teaching and learning processthe participation of the school stakeholders like the parents, communities, local government unitsthe capability of the school administrators on school based management, andthe efficiency of the school to deliver school programs and projects outlined in the SIP
38M&E of K to 12 in Schools Goals and Objectives: DepEd Memorandum No. 196, s. 2012Goals and Objectives:identify strengths and weaknesses of the K t0 12 teacher training, curriculum and support instructional packagesdetermine teachers’ extent of participation in performing their roles as implementers of K to 12 curriculum
39Key Information Needed: On Curricular and ScopeCurricular coverageSequencing of competenciesClustering of competencies within and across learning areasAppropriateness of content and performance standards
40Key Information Needed: B. On Instructional DeliveryAvailability of provided LMs and TGsProvision of holistic, integrative and interactive learningUse of additional time for tool subjects (ICL) and special instructional programs/interventions
42M & E Tool Form 1: Enclosure No. 3 to Deped Memorandum No. 196, s. 2012Form 3: Enclosure No. 3 to Deped Memorandum No. 196, s. 2012
43ActivityEach group will receive an M & E results on K to 12 for Grades 1 and 7.Based on the findings, what are your specific plan of action?Present your output in 5 minutes using the template provided.
44Findings/Issues & Concerns Plan of ActionFindings/Issues & ConcernsM&E StrategiesNext steps