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Budget Monitoring System (BMS) Budget Division Financial and Management Service.

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Presentation on theme: "Budget Monitoring System (BMS) Budget Division Financial and Management Service."— Presentation transcript:

1 Budget Monitoring System (BMS) Budget Division Financial and Management Service

2 Budget Monitoring System (BMS) - ABM - SARO - Sub-ARO - ObR Source Documents: SAOB, QFRO, RAOs, Detailed Breakdown, etc... OutputInput ABM - Agency Budget Matrix SARO - Special Allotment Release Order Sub-ARO - Sub-Allotment Release Order ObR - Obligation Request SAOB - Statement of Allotments, Obligations and Balances QFRO - Quarterly Financial Report of Operations RAO - Registry of Allotments and Obligations BMS

3 Budget Monitoring System Developed using Microsoft Access. It runs on computers with Microsoft Office 2003/2007/2010 installed. Main objective of this system is to help the person-in-charge in the region, division and secondary school with financial staff.  To keep and maintain electronic-data on a yearly basis pertaining to allotments received and obligation requests issued  To generate an accurate and timely budget accountability reports  To monitor real-time balances of allotments by program/project/activity  To segregate/organize allotment by source  And by using the earmarking module, it can be a tool to monitor the status of utilization of a particular program or activity

4 Program/Project/Activity (PPA) and Allotment Releases Registry of Allotments and Obligations Earmarking Budget Monitoring System Data Entry Modules:

5 Statement of Allotments, Obligations and Balances (BAR 4) –By Allotment Class, By Program/Project/Activity –By Object of Expenditure, By Program/Project/Activity Quarterly Financial Report of Operation (BAR 2) –By Allotment Class, By Program/Project/Activity (per quarter) –By Object of Expenditure, By Program/Project/Activity (cumulative) Detailed Breakdown of Expenditures –By Object of Expenditure, By Program/Project/Activity (cumulative) Other Reports: RAOPS, RAOMO, RAOCO, RAOFE, RLIP Earmarking Reports List of SARO/ABM/SUB-ARO Utilization by SARO/ABM/SUB-ARO Budget Monitoring System Reports:

6 Consolidate Reports –Region Level Secondary Schools with Financial Staff, Division Proper and Region Proper –Division Level Secondary Schools with Financial Staff and Division Proper Reports: Statement of Allotments, Obligations and Balances (BAR 4) By Allotment Class, By Program/Project/Activity By Object of Expenditure, By Program/Project/Activity Quarterly Financial Report of Operation (BAR 2) By Allotment Class, By Program/Project/Activity (per quarter) Budget Monitoring System Consolidation Module:

7 Budget Monitoring System (BMS) Regional Office Region IU-Sec School 1 IU-Sec School 2 Division Office 1 Division Office 2 Consolidation Module IU-Sec School 3

8 Budget Monitoring System (BMS) Division IU-Sec School 1 IU-Sec School 2 Division Office Consolidation Module IU-Sec School 3

9 Main Interface Budget Monitoring System

10 Data Entry Program/Project/Activity (PPA) and Allotment Releases

11 Registry of Allotments and Obligations Data Entry

12 Data Entry for Earmarking Budget Monitoring System

13 Click and Print Budget Monitoring System

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17 Program/ Project/ Activity (Structure) A.PROGRAMS I.General Administration and Support II.Support to Operations III.Operations B.PROJECT(s) I.Locally-Funded Project(s) II.Foreign-Assisted Project(s) SPECIAL PURPOSE FUNDS (SPF)

18 Program/ Project/ Activity (Central & Region Proper) A. PROGRAMS I. General Administration and Support a. General Administration and Support Services 1. Central Office a. General Management and Supervision 1. General administrative services 2. Regional Offices a. General Management and Supervision 14. Region XI Sample: A.I.a.1.a.1 - General administrative services A.I.a.2.a.14 - Regional Office Proper

19 Program/ Project/ Activity (Region) A. PROGRAMS I. General Administration and Support a. General Administration and Support Services 2. Regional Offices a. General Management and Supervision 1. NCR9. Region VI 2. Region I10. Region VII 3. CAR11. Region VIII 4. Region II12. Region IX 5. Region III13. Region X 6. Region IV-A 14. Region XI 7. Region IV-B15. Region XII 8. Region V16. Region XIII

20 Program/ Project/ Activity (Regionwide Lump-sums) A. PROGRAMS III. Operations e. Regional Operations 14. Region XI a. Lump-sum Expenditures 1. Hardship Pay 2. Repair and Maintenance of School Buildings a. Elementary Education b. Secondary Education 3. Cash Allowance a. Elementary Education b. Secondary Education 4. Lump-sums for ERFs, MT Position, Reclassification Sample: A.III.e.14.a.2.b - Repair & Maint. of School Bldgs. – Secondary Education

21 Program/ Project/ Activity (Division Offices) A. PROGRAMS III. Operations e. Regional Operations 14. Region XI a. Lump-sum Expenditures b. Division Offices 1. Division of Compostela Valley 2. Division of Davao del Norte 3. Division of Davao del Sur 4. Division of Davao Oriental 5. Division of Davao City 6. Division of Digos City

22 Program/ Project/ Activity (Division Offices) A. PROGRAMS III. Operations e. Regional Operations 14. Region XI a. Lump-sum Expenditures b. Division Offices 7. Division of Panabo City 8. Division of Tagum City 9. Division of Island Garden City of Samal 10. Division of Mati City

23 Program/ Project/ Activity (Division and Secondary School) A. PROGRAMS III. Operations e. Regional Operations 14. Region XI a. Lump-sum Expenditures b. Division Offices 1. Division of Compostela Valley a. Elementary Education b. Secondary Education 10. Compostela NHS PPA NumberDescription A.III.e.14.b.1.a-Elementary Education A.III.e.14.b.1.b -Secondary Education A.III.e.14.b.1.b.10 -Compostela National High School

24 Agency Budget Matrix (ABM) Region VIII (Sample) P/A/P Code DESCRIPTION A.III.e.11.b.1.c.9 Maripipi National Vocational School

25 Types of Allotment Regular Automatic Special Purpose Funds Continuing

26 Automatic Appropriations Retirement and Life Insurance Premiums (RLIP) Grant Proceeds Customs Duties and Taxes

27 Special Purpose Funds Miscellaneous Personnel Benefits Fund (MPBF) Retirement Benefits Fund (Pension and Gratuity Fund) Priority Development Assistance Fund (PDAF) Calamity Fund Contingent Fund E-Government Fund International Commitments Fund Unprogrammed

28 PPA NO.DESCRIPTION PDAFPriority Development Assistance Fund PDAF SARO

29 PPA NO.DESCRIPTION PGFPension and Gratuity Fund PGF SARO

30 MPBF SARO PPA NO.DESCRIPTION A.I.a.1.a.1-PS-3rdTranche NBC No. 530 – 3rd Tranche-Salary Adjustment

31 Regular SARO PPA NO.DESCRIPTION A.III.e.17.g Support to Special Programs in Arts and in Sports

32 .... More details on data fields


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