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1 Presentation Skills Bridget Fraser 2 "There are only two types of speakers in the world. 1. The nervous and 2. Liars. " - Mark Twain.

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Presentation on theme: "1 Presentation Skills Bridget Fraser 2 "There are only two types of speakers in the world. 1. The nervous and 2. Liars. " - Mark Twain."— Presentation transcript:

1

2 1 Presentation Skills Bridget Fraser

3 2 "There are only two types of speakers in the world. 1. The nervous and 2. Liars. " - Mark Twain

4 3 Overview Planning a presentation Preparing for delivery Psychology Lecture room Projection Delivery The PowerPoint deck Structure Text Graphics Tables, Figures, Charts The 7 Deadly Sins Planning a presentation Preparing for delivery Psychology Lecture room Projection Delivery The PowerPoint deck Structure Text Graphics Tables, Figures, Charts The 7 Deadly Sins

5 4 Purpose What is the purpose? Who is your target audience? What are the important take-home messages? Do you know what you’re talking about? Style Talk, chalk’n talk, overheads, PowerPoint deck? How much time are you allotted? Purpose What is the purpose? Who is your target audience? What are the important take-home messages? Do you know what you’re talking about? Style Talk, chalk’n talk, overheads, PowerPoint deck? How much time are you allotted? Planning a presentation

6 5 Will they understand what you’re saying? culture, age, gender, politics, education type of information they can understand background information words / visuals they can understand - technical jargon, acronyms - formulas, graphs, charts Will they understand what you’re saying? culture, age, gender, politics, education type of information they can understand background information words / visuals they can understand - technical jargon, acronyms - formulas, graphs, charts Know your audience

7 6 How much time are you allotted? 10-15% for intro and conclusion 1 idea per slide # slides < # minutes How many take home messages? > 3-4 min. per objective Question period? How much time are you allotted? 10-15% for intro and conclusion 1 idea per slide # slides < # minutes How many take home messages? > 3-4 min. per objective Question period? Timing

8 7 “Preparation is the greatest substitute for talent.” Practice, practice, practice Feedback from practice audiences Tape recorder, videotape, mirror Time yourself “Preparation is the greatest substitute for talent.” Practice, practice, practice Feedback from practice audiences Tape recorder, videotape, mirror Time yourself Preparing for delivery

9 8 You are the subject matter expert. Don’t fear your audience. Be confident! Look in control … even if you’re not Don’t start with an apology If you notice a mistake on your slide … don’t mention it Have fun / Have a sense of humor / Roll with the punches People spend most of their time worrying about things that will never happen Psychology

10 9 Know your room switches A/V console internet props (laser, pointer, chalk, markers, water) Lighting too bright -> image washout too dark -> ZZZ Audio room acoustics microphone? Know your room switches A/V console internet props (laser, pointer, chalk, markers, water) Lighting too bright -> image washout too dark -> ZZZ Audio room acoustics microphone? Lecture room

11 10 Image size, focus Resolution 800x600 (SVGA) 1024x768 (XGA) 1280x1024 (SXGA) Keystoning Image size, focus Resolution 800x600 (SVGA) 1024x768 (XGA) 1280x1024 (SXGA) Keystoning Data Projectors

12 11 Projector connection VGA: DVI: Laptop video out Ctrl-Alt-Shift-F5 + stand on left foot + rub belly Resolution match projector Display mode presenter notes Battery / power cord Sleep mode / Power Save Mac vs. PC compatibility Projector connection VGA: DVI: Laptop video out Ctrl-Alt-Shift-F5 + stand on left foot + rub belly Resolution match projector Display mode presenter notes Battery / power cord Sleep mode / Power Save Mac vs. PC compatibility Laptop

13 12 Ethanol as an alternative fuel

14 13 Pointer reach? shadow motion, floor-tapping Laser pointer eye tracking aim, move slowly, avoid doodling red (650 nm) vs green (532 nm, 60 x brighter) BYO, BYOBatteries Presentation remote built-in mouse / laser pointer Pointer reach? shadow motion, floor-tapping Laser pointer eye tracking aim, move slowly, avoid doodling red (650 nm) vs green (532 nm, 60 x brighter) BYO, BYOBatteries Presentation remote built-in mouse / laser pointer Props

15 14 Effectiveness of communication Impact Visual looks, dress, eye contact, posture, gesture, facial expression 55% Vocal expression, voice, tempo, intonation, inflection, fillers, confidence 38% Verbal words, what you really want to get across 7%

16 15 Eye contact them, not the screen, not your feet work the room don’t stare Voice Projection Orientation Pitch Speed Fillers umm, ahh, OK, so, YKWIM, YKWIS Eye contact them, not the screen, not your feet work the room don’t stare Voice Projection Orientation Pitch Speed Fillers umm, ahh, OK, so, YKWIM, YKWIS Delivery

17 16 Body position posture lectern / podium don’t block the screen Reading Not a tele-prompter … Quotes OK Reading cards, presenter notes Speak to the audience, don’t read to yourself Body position posture lectern / podium don’t block the screen Reading Not a tele-prompter … Quotes OK Reading cards, presenter notes Speak to the audience, don’t read to yourself Delivery

18 17 Body Position Rocking, pacing Hand movement Body Position Rocking, pacing Hand movement Delivery

19 18 brisk, erect walkconfidence standing, hands on hipsreadiness sitting, legs crossedboredom crossed armsdefensiveness walking with hands in pocketsdejection hand to cheekevaluation, thinking touching, rubbing noserejection, doubt, lying rubbing eyesdoubt, disbelief hands clasped behind backanger, frustration, apprehension locked anklesapprehension head resting in hand, eyes downcastboredom rubbing handsanticipation sitting with hands clasped behind headconfidence, superiority open palmsincerity, openness, innocence pinching bridge of nose, eyes closednegative evaluation tapping/drumming fingersimpatience patting, fondling hairlack of self-confidence, insecurity tilted headinterest stroking chintrying to make a decision looking down, face turned awaydisbelief biting nailsinsecurity, nervousness pulling or tugging at earindecision brisk, erect walkconfidence standing, hands on hipsreadiness sitting, legs crossedboredom crossed armsdefensiveness walking with hands in pocketsdejection hand to cheekevaluation, thinking touching, rubbing noserejection, doubt, lying rubbing eyesdoubt, disbelief hands clasped behind backanger, frustration, apprehension locked anklesapprehension head resting in hand, eyes downcastboredom rubbing handsanticipation sitting with hands clasped behind headconfidence, superiority open palmsincerity, openness, innocence pinching bridge of nose, eyes closednegative evaluation tapping/drumming fingersimpatience patting, fondling hairlack of self-confidence, insecurity tilted headinterest stroking chintrying to make a decision looking down, face turned awaydisbelief biting nailsinsecurity, nervousness pulling or tugging at earindecision Body Language

20 19 Respect your audience Don’t be arrogant Be open to their views Be sensitive to confrontation and controversy Thank your audience Respect your audience Don’t be arrogant Be open to their views Be sensitive to confrontation and controversy Thank your audience P’s & Q’s

21 20 Listen carefully to the whole question Answer to entire audience repeat the question to the audience? Don’t fake an answer Be prepared for questions extra slides? Listen carefully to the whole question Answer to entire audience repeat the question to the audience? Don’t fake an answer Be prepared for questions extra slides? Questions

22 21 The PowerPoint deck

23 22 Title your name, affiliation Outline informative! Introduction set the stage tell them what you’re going to tell them Body main topic use sub-headings to organize content Conclusions / Summary reiterate or emphasize take home messages tell them what you’ve told them References / Acknowledgements Title your name, affiliation Outline informative! Introduction set the stage tell them what you’re going to tell them Body main topic use sub-headings to organize content Conclusions / Summary reiterate or emphasize take home messages tell them what you’ve told them References / Acknowledgements Structure numbered sides

24 23 Bullet lists: who are they really for? organize ideas high-tech cue cards put a space after the bullet, use simple graphics Information density dramatic reduction of information density compared to traditional media “Rule of Sevens”: < 7 words per line < 7 lines per page KISS Bullet lists: who are they really for? organize ideas high-tech cue cards put a space after the bullet, use simple graphics Information density dramatic reduction of information density compared to traditional media “Rule of Sevens”: < 7 words per line < 7 lines per page KISS PowerPoint style

25 24 Font serif Times, Times New Roman, Palatino vs sans serif Arial, Geneva, Helvetica, Tahoma, Verdana Size 12 point 18 point 24 point 36 point Color / Contrast blackwhite red greenyellow Font serif Times, Times New Roman, Palatino vs sans serif Arial, Geneva, Helvetica, Tahoma, Verdana Size 12 point 18 point 24 point 36 point Color / Contrast blackwhite red greenyellow Text Koffka ring

26 25 Text

27 26 Case Sentence case vs Title Case vs ALL CAPS be consistent Highlight Bold Italics Underline Color Orphans The answer to life, the universe and everything is 42. Case Sentence case vs Title Case vs ALL CAPS be consistent Highlight Bold Italics Underline Color Orphans The answer to life, the universe and everything is 42. Text

28 27 Spelling … don’t rely on your spell checker, but it’s a good first stop Spelling … don’t rely on your spell checker, but it’s a good first stop Text

29 28 “A pictures says a thousand words... but not without you!” Complex diagrams need to be introduced in sections or simplified … “Seeing isn’t perceiving, Perceiving isn’t understanding, Showing isn’t explaining.” Barbara Tversky, Stanford U. “A pictures says a thousand words... but not without you!” Complex diagrams need to be introduced in sections or simplified … “Seeing isn’t perceiving, Perceiving isn’t understanding, Showing isn’t explaining.” Barbara Tversky, Stanford U. Graphics

30 29 “A pictures says a thousand words... but not without you!” … but well-designed graphics can speak for themselves “Visual models help make important ideas clear by making messages visible.” Don Moyer, ThoughtForm “A pictures says a thousand words... but not without you!” … but well-designed graphics can speak for themselves “Visual models help make important ideas clear by making messages visible.” Don Moyer, ThoughtForm Graphics

31 30 … m ust have something to say … m ust have something to say Graphics "This may well be the worst graphic ever to find its way into print.” Tufte, 1983

32 31 Graphics Worst powerpoint slide ever used by a CEO?

33 32 … visual density … visual density Graphics

34 33 Well designed, simple, and readable by all Don’t resize bitmaps Minimum # of words in captions Background image should not affect readability... Well designed, simple, and readable by all Don’t resize bitmaps Minimum # of words in captions Background image should not affect readability... Graphics

35 34 Graphics

36 35 Graphics

37 36 Outperform graphics if dataset of < 20 numbers Don’t copy/paste and resize large tables Can your audience read the entire table? Do they need to? Reproduce relevant table subsets Outperform graphics if dataset of < 20 numbers Don’t copy/paste and resize large tables Can your audience read the entire table? Do they need to? Reproduce relevant table subsets Tables

38 37 Label your figures (x-axis, y-axis, units, legend) highlight data keep the figure simple and uncluttered Make the figures visible with high contrast multiple data sets: different colours or line types use thick lines and large markers Label your figures (x-axis, y-axis, units, legend) highlight data keep the figure simple and uncluttered Make the figures visible with high contrast multiple data sets: different colours or line types use thick lines and large markers Figures & Charts

39 38 1- Slide Transitions, Animations, Sound Effects 2. Standard Clipart 3. Presentation Templates 4. Text-Heavy Slides 5. The “Me” Paradigm 6. Reading 7. Faith in Technology 1- Slide Transitions, Animations, Sound Effects 2. Standard Clipart 3. Presentation Templates 4. Text-Heavy Slides 5. The “Me” Paradigm 6. Reading 7. Faith in Technology The Seven Deadly Sins

40 39 Compatibility Version / platform compatibility issues Standard fonts Embedded figures, movies Transitions / animations / linked media Always check on other PC/Mac beforehand.ppt vs.pptx Murphy’s law backup on CD / flash drive multiple export formats:.ppt.pptx.mov color transparencies?

41 40 “The Cognitive Style of PowerPoint”, Edward R. Tufte, Graphics Press LLC, “The Visual Display of Quantitative Information”, 2nd Ed., Edward R. Tufte, Graphics Press LLC, “The Best and Worst of Statistical Graphics”: “Presenting At Your Best”, A. Chan: “The Seven Deadly Sins of Powerpoint Presentations”: “The Cognitive Style of PowerPoint”, Edward R. Tufte, Graphics Press LLC, “The Visual Display of Quantitative Information”, 2nd Ed., Edward R. Tufte, Graphics Press LLC, “The Best and Worst of Statistical Graphics”: “Presenting At Your Best”, A. Chan: “The Seven Deadly Sins of Powerpoint Presentations”: Bibliography

42 41 Questions? Losses suffered by Napoleon's army in the Russian campaign of 1812 Charles Joseph Minard ( )

43 42 Image size, focus Transparencies / Markers Beam Obstruction Projection wash-out Pace yourself Image size, focus Transparencies / Markers Beam Obstruction Projection wash-out Pace yourself Overhead Projectors


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