Presentation on theme: "Cataloging- where to begin? Fiona Collins, Head Librarian, Western International School of Shanghai Supported by: CiCi Zhuang, Chinese Librarian, Western."— Presentation transcript:
Cataloging- where to begin? Fiona Collins, Head Librarian, Western International School of Shanghai Supported by: CiCi Zhuang, Chinese Librarian, Western International School of Shanghai
Overview Definition & qualities of a catalogue Cataloguing codes Catalogue entries MARC Records Z39.50 sources
Definition Catalogue - a list of entries, arranged according to some definite plan, which records and describes the resources of a collection.
Qualities of a catalogue flexibility – it should be possible for records to be added or withdrawn easily accessibility – staff and users should be able to gain simultaneous access to the records reproducibility – it should be possible to reproduce the catalogue economically, conveniently and rapidly to allow wider access (online access) maintenance – should be relatively inexpensive to keep the catalogue up to date compatibility – should meet common standards, MARC 21, which allow its bibliographic records to be interchanged with other systems (local, national or international)
A catalogue should be: a finding tool; a bibliographic tool for assembling groups of works under uniform headings; a supplement to classification; an inventory of stock (incidental function)
Cataloguing codes a set of rules which aim to achieve consistent practice by successive cataloguers - most widely known are the Anglo-American Cataloguing Rules (AACR2) Part 1 relates to description of materials. All materials receive equal treatment consistent with ISBD http://www.ifla.org/en/publications/international- standard-bibliographic-description http://www.ifla.org/en/publications/international- standard-bibliographic-description Part 2 deals with access points, headings, uniform titles, references.
Cataloguing Entries Title and statement of responsibility Edition Material Publication info Physical description Series Notes Standard number - ISBN Subject headings
MARC Records Machine readable cataloging records including 3 elements of the bibliographic record: Record structure Content designation Data content Each record is made up of fields with 3 digit tags. Each tag relates to a different element of the catalogue entry, e.g 020 ISBN; 082 Classification Number
More about MARC 21 To find out more about MARC 21 visit http://www.lib.usm.edu/legacy/techserv/ marc21_tutorial_ie/ http://www.lib.usm.edu/legacy/techserv/ marc21_tutorial_ie/
Subscription services There are several subscriptions services for cataloging records: http://itsmarc.com/ http://www.oclc.org/uk/en/worldcat/default.htm http://www2.curriculum.edu.au/scis/home.html
Z39.50 Sources Z39.50 is a protocol which allows you to search other libraries remote catalogues and import cataloguing records Most library systems have the facility to set up Z39.50 interfaces
Further help or information Shanghai Librarians Network, http://groups.yahoo.com/group/shanghailibrarians/ http://groups.yahoo.com/group/shanghailibrarians/ Fiona Collins, firstname.lastname@example.org or email@example.com@firstname.lastname@example.org CiCi Zhuang, email@example.com@wiss.cn