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NIGP Copper Chapter Reverse Trade Show Sharon Carpenter Mike Clawson Victoria Cortinas.

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Presentation on theme: "NIGP Copper Chapter Reverse Trade Show Sharon Carpenter Mike Clawson Victoria Cortinas."— Presentation transcript:

1 NIGP Copper Chapter Reverse Trade Show Sharon Carpenter Mike Clawson Victoria Cortinas

2 Government Entities Represented Tucson Unified School District - Sharon City of Sierra Vista - Mike City of Tucson - Victoria

3 Where Do I Start? Determine if your Goods or Services are needed by the particular entity Make Contact with the appropriate Buyer Register with the entity Respond to Solicitations

4 Purchasing Dollar Thresholds City of Tucson Formal Bidding: $50k+ Informal Quotes: Micro Purchases up to $5k Small Purchases from $5k to $49,999

5 Purchasing Dollar Thresholds City of Sierra Vista Formal Bid: $50k+ Informal Quotes: Verbal up to $5k Written from $5k to $49,999

6 Purchasing Dollar Thresholds Tucson Unified School District Formal: Above $33,689 Informal Verbal Quotes: annual cumulative purchases above $5,000 Written Quotes: annual cumulative purchases above $15,000

7 Responding to Solicitations Request for Quotes (RFQ) Invitation for Bids (IFB) Request for Proposals (RFP) Request for Qualifications (RFQ) Request for Information (RFI)

8 Requirements for Consultants and Independent Contractors Types of Consultants Needs for Independent Contractors Outsourcing of Services

9 Non-Traditional Purchases Emergency Sole Source After the Fact

10 Construction Contracting Methods Traditional Design – Bid – Build (DBB) Design – Build (DB) Construction Manager at Risk (CMAR) Job Order Contracting (JOC)

11 Special Programs Disadvantaged Business Enterprises (DBE) Small Business Minority Business Enterprise (MBE) Woman Owned Business Enterprise (WBE) Local Preferences

12 Procurement Tools Traditional RFQ, IFB, RFP Arizona State Contracts Cooperative Purchasing Agreements Others

13 Purchasing Contracts Formal Purchase Order Formal Contract Purchasing Card (Pcard) Field Purchase Order (FPO) / Check Request Others

14 How to Get Your Foot in the Door Fill Out Vendor Application Research the Needs of the Entity Relative to Your Product or Service Contact the Appropriate Buyer – Phone Set up a Face-to-Face Appointment (time permitting) Provide Relevant Information on Your Product or Service Buyer Can Coordinate a Meeting with the End-Users

15 How to Burn Bridges Back Door Selling (Going Directly to the End-User) Provide Gratuities / Items or Services of Value Rely Solely on DBE / MBE / WBE Status Non-Performance on Awards Received Complaining / Bad Mouthing Buyer or Entity

16 PROTESTS Informal Questioning of the Buyer / Process Formal Protest Process Negative Impact – Protests Without Basis Protests Used Properly Ensure Fair Competition

17 Perceived Roadblocks in Doing Business with the Entity Unavailability / Access to the Buyer Paperwork / Bureaucracy / Red Tape Unrealistic Bid / Qualification Requirements Buyer Has Favorite Vendors / Suppliers / Consultants Never Receive Opportunities to Bid / Quote / Propose Other Challenges

18 Now That Weve Confused You.. QUESTIONS

19 CONTACT INFORMATION Sharon Carpenter, Purchasing Manager, Tucson Unified School District, (520) Mike Clawson, CPPO, Procurement Manager City of Sierra Vista, (520) Victoria Cortinas, C.P.M., CPPB, Principal Contract Officer, City of Tucson, (520)


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