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GETTING THINGS DONE “Big Dave” Staughton Cutting Edge Ideas for better Time/Life Management from the World’s Best.

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Presentation on theme: "GETTING THINGS DONE “Big Dave” Staughton Cutting Edge Ideas for better Time/Life Management from the World’s Best."— Presentation transcript:

1 GETTING THINGS DONE “Big Dave” Staughton Cutting Edge Ideas for better Time/Life Management from the World’s Best

2

3 MAKE THE MOST OF  YOUR TIME  YOUR TURNOVER  YOUR TEAM

4 MAKE THE MOST OF YOUR TIME

5 Are you BUSY?

6 Is TIME the REAL PROBLEM ??

7 Lack of TIME can be a symptom of a different problem  CUSTOMER SERVICE – Quality issues  PEOPLE – Recruitment / Teambuilding  SALES/MARKETING – Ineffective  PLANNING – Insufficient PPPPPP  FOCUS – Too many Relationships  LOGISTICS – Productivity Problem  SYSTEMS – E-Myth Mastery Simple SYSTEMS save TIME!

8 COMMON TIME ISSUES  Overwhelm  Procrastination  Lack of Planning  Ignoring Things  Deadline-itis  Can’t say NO  Lack of Focus  Take on too much  Time Wasting  Laziness  Lack of Discipline  Just Too Busy

9 Get more out of Life – Be More Effective! KNOW YOUR OUTCOMES  It’s Life Changing – “If nothing changes nothing changes”  Better Work/Life Balance “Work Smarter not Harder”

10 IT’S YOUR CHOICE THINGS YOU DO & DON’T DO SUCCESS IS JUST A FEW HABITS EVERY DAY

11 WHAT’S REALLY IMPORTANT?  Last Week  Last Month  Last Year  Last Book  Last Seminar In your life? –

12 Your BELIEFS About TIME Origin of Your Time Beliefs   Time is ……   Being Busy is ……   I haven’t got enough…   Hard work is …   Planning is ….   Board Meetings are …….   When I have nothing to do I feel…   Deadlines are ….

13 INCREASE TIME AWARENESS - Get More Clocks!

14 CHUNK YOUR TIME  What activity could YOU do in just 10 minutes? 15 minutes? You can get lots more from life and increase your productivity by using smaller chunks. 10 minute meeting reports Don’t think in days or hours Think in Minutes! Ingvar Kamprad spends his time in 10 minute blocks.

15 Dr Fred Grosse Dollar Productive Behaviour Your Hourly Rate?

16 How much are YOU worth? EXERCISE: Tell your buddy your $$$ Hourly Rate

17 YOUR TIME VALUE Aim to do High Value Activities that earn your desired hourly rate or above. Aim to do High Value Activities that earn your desired hourly rate or above. In order to be more effective you need to Delegate or Outsource low value tasks to people who earn less than your ideal hourly rate

18 HIGH VALUE ACTIVITIES To be more productive aim to work on High-Value Leveraged Activities such as  Negotiating & Deal making  Developing Systems  Planning & Analyzing  Recruiting  Coaching & Training Avoid the many LOW VALUE Activities (Time Wasters)

19 Clear the CLUTTER from your MIND  Use a TO DO LIST or Journal to write down all your Brain STUFF and ideas “Have you ever tried to wash a dish when the sink is full of dirty ones” Build your DISCIPLINE Muscle!

20 The LIST of LISTS 1. TO DO List - Prioritized 2. Procrastination or “Put Off” List 3. NOT to Do List 4. ‘Waiting For’ List – Delegation (not Dump) Prioritize – ABCD!

21 MAKE THE MOST OF YOUR TIME 1.Planning 2.Prioritising 3.Taking Action 4.Avoiding Overload 5.Saying ‘No’ 6.Delegating 7.Get Organised 8.Master Your Meetings

22 #1 PLANNING YOUR TIME (& LIFE)

23 VISION + PASSION + ACTION = RESULTS FORMULA FOR SUCCESS

24 It TAKES TIME to MAKE TIME!

25 KNOW YOUR GOALS You Need to Know  Where you are now & Where you want to go (What you Want & don’t Want) Confucius says…

26 GOALsetting

27 Jim Carrey $20m Cable Guy Believe & Achieve Write it down!

28 #2 PRIORITISING & FOCUS

29 Vilfredo Pareto The 80/20 Principle Find the Vital few

30 The Pareto Principle Vilfredo Pareto, an Economist studied wealth distribution patterns in Italy and discovered that LIFE IS NOT FAIR! that all relationships are NOT equal and that Results are NOT directly proportional to Effort “You need to find the vital few hidden in the trivial many" THE 80/20 RULE 20% of your Efforts give you 80% of your Results 20% of your Customers give you 80% of your Profits

31 PARETO IN PRACTICE  Spend more time with Your Best Staff  Focus on your Best Customers & Clients  Put more effort into “A” Grade Relationships  Focus on what you do BEST!

32 Greg Louganis “Focus”

33 The Business Lifecycle Green Big $$$ Low $$$ GrowthGooeyGoingGone Years in Business (Varies by Industry) Focus Point MAX $$ Desperate A.A.A.A.A. Focussed T.T.T.T.T. Tragedy Point START END

34 MORE FOCUS!! A.A.A.A.A.  Anything for  Anyone  Anywhere  Anytime  At Any Price T.T.T.T.T.  These Things  For These People  At This Location  At This Time  For This Price

35 KNOW YOUR TARGET MARKETS  Oldies – Cheap, Value  Boomers – Want a Good Quality Experience  Families – Want it Easy & Painless (Kids)!  Tradies – Beer & Sports  Biz People – Quality, Fast, Internet  Romantic Couples – Indulgence/Comfort  Gen Y – Internet, Fun & Green  Ethnic / Gay / Special Interest

36 # 3 – TAKE ACTION! AVOID PROCRASTINATING PROCRASTINATION causes Lateness, Stress and Low Quality work  Break the task down  Just start it!  Set yourself deadlines & Schedule it  Don’t aim for perfection  Build your DISCIPLINE “Muscle”!

37 MOVEMENT MAKES MOTIVATION to Push out on your Comfort Zone past the Constricting Ring of FEAR! “NOT Too Far Out of your Comfort Zone” RING OF FEAR RING OF TERROR

38 Expanding Your COMFORT ZONE COMFORT ZONE LEARNING ZONE DANGER ZONE Your STRENGTHS Your WEAKNESSES Your OPPORTUNITIES Your THREATS RING OF FEAR RING OF TERROR Overcome Your WEAKNESSES, Push Past your FEAR to get to Your OPPORTUNITIES

39 MY PROCRASTINATION LIST  Write out the things you have been “Putting Off” for > 3 mths  Ask WHY have I been putting this off?  Identify the real REASON (FEAR) or behind the delay  Ask “Is it REALLY IMPORTANT to me?” NO = Dump/Delegate/OutsourceYES = DO IT! THREE STRATEGIES 1.GET MORE RESOURCES - identify more resources 2.JUST LOOK – “We’re just looking” 3.BREAK IT DOWN – Create & start STAGE 1 of the project

40 Your New Mantra “ Do the HARD STUFF First!” “HOPE is NOT an effective Business Strategy”

41 #4 AVOIDING OVERLOAD  Take time off – rest & relax  Take regular breaks – stretch/hydrate  Plan great Holidays and book them in advance  Eliminate, Outsource or Delegate “Aim for Excellence not Perfection”

42 # 5 - SAYING ‘NO’  Believe you have the right to say no  Offer an Alternative  Be Honest (avoid lying)  Say ‘Thank you’ and Smile “You get what you PUT UP WITH”  ASSERTIVENESS TRAINING

43 Helmut Panke Global Chairman BMW Choose No!

44 DUMP IT STOP! - JUST DO LESS Focus - What are you NO LONGER going to Do? EXERCISE: Commit to your buddy

45 # 6 GET ORGANISED  Reduce Clutter & Paperwork  Decide what to keep  Use a tickler file 

46 Who would you prefer to do Business with?

47 DO MORE WITH YOUR TURNOVER

48 DO THE MOST YOU CAN WITH WHAT YOU ALREADY HAVE Your Existing Relationships (Database & WOM) Your Existing Relationships (Database & WOM) Your Existing Enquiries Your Existing Enquiries Your Website Visitors - Webmarketing! Your Website Visitors - Webmarketing! Your Local Alliances & JVs Your Local Alliances & JVs Your Resources & Assets Your Resources & Assets

49 TACTICS FOR TOUGH TIMES BACK TO BASICS CA$H, SAVING, SALES, SERVICE, W.O.M., WEB, SIMPLE MARKETING

50 Let’s Talk about TURNOVER

51 TWO PATHS TO PROFIT INCOME – SELL MORE! less EXPENSES – SPEND LESS! equals PROFIT - MAKE MORE!

52 Q. WHY are you in Business?

53 Don’t Show Me the MONEY - SHOW ME THE PROFIT!

54 INCREASING SALES & PROFITS PRIORITY 1.GET THEM TO SPEND (AND BE SATISFIED) 2.GET THEM BACK AGAIN & TELL OTHERS 3.GET MORE PEOPLE IN MAKE YOUR FLY-PAPER STICKY!

55 Big Dave’s Negotiating Tips  Don’t discount unilaterally  Change the price, change the package - No unilateral concessions  Pricing & Dates Negotiation “By the way have you considered …”

56 DO MORE WITH YOUR TEAM

57 First Who? - then What? The Hedgehog Principle

58 TIME TAKERS – Steal Your Time “You get what you PUT UP WITH” “You get exactly what you DESERVE” More Praise & Love will prevent seeking attention - “Naughty Kids” DEALING WITH STORYTELLERS – “You’re not telling me a story are you?”

59 AVOID INTERRUPTIONS Set Your Boundaries & Defend them  “Failure to plan on your part does NOT constitute an emergency on my part” Professional Problem Solver  Trained Helplessness  Do you like being Interrupted? SIGN – ‘Bring me SOLUTIONS not PROBLEMS’ ALL PROBLEMS SOLVED HERE

60 SAVE TIME! TRAIN OTHERS TO THINK A USEFUL COACHING SCRIPT 1.“What would you do?” 2.“What else could you do?” 3.“Which option do you think is best?” 4.“Great Idea – Do That!” Don’t be GREEDY – leave some problems for others to solve!

61 #8 MASTER YOUR MEETINGS  Ask “Does everybody need to be hear this?” Reduce the Numbers (use Sub-committees)  Always Know and focus on your Outcome  Always have an Agenda  Be on time for a set time EXERCISE: Who’s your ‘Meeting Maniac’??

62 MORE MEETING TIPS  Focus on Interaction – NOT Information giving  Maximise Accountability  Quickly review past Results first  Create an Action Plan as you go ACTION PLAN - Who, What, By When –  Remember “Shared Responsibility is No Responsibility”  Challenge & Control your Meeting ‘Time Takers’ –

63 ENGAGE & ENERGISE YOUR TEAM Poets Fire Story!

64 BE A BEACON!

65 ENGAGING YOUR TEAM ENGAGED NOT ENGAGED ACTIVELY DISENGAGED

66 YOUR LOVE BUCKET

67 TOP ‘ER UP!  PRAISE – Affirm “You’re.....”  APPRECIATION – “Thanks for....”  REWARDS - Recognition & Stuff  TOUCH – Pats and Hugs!  YOU! – Quality Time & Attention  (Ease or Remove my PAIN!)  SAY NO TO SARCASM & WHINGEING

68 Mood Contagion! “A Fish Rots from the Head” 80% LEADERSHIP REALLY COUNTS

69 How’s your MOOD in the morning?

70 SHOW MORE APPRECIATION – But K.I.S.S. ! More REWARDS  Thank you Cards & Notes  Gifts – Flowers & Chocolates  Tickets – Movie & Events  Experiential Rewards  Find out what’s important to them – Golf, Wine? Show them that you really care What gets REWARDED gets REPEATED! gets REPEATED! SAVE $$$$$$$ Say THANKS

71 POSITIVITY = Productivity & Profitability RECOMMEND 3:1 Praise to Discipline Ratio for Highest Productivity POSITIVE PSYCHOLOGY

72 ENERGISE YOURSELFREFOCUS, REFRAME IT & RE-ENERGISE

73 Life is Short.

74 “I should have spent more time at the club”

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77 His Holiness The Dalai Lama The Art of Happiness

78 Be Grateful

79 DIED WITH HIS POTENTIAL STILL INTACT

80 GO Spread the LOVE!

81 NEXT STEPS WITH BIG DAVE  Speak to your team at Retreats & Meetings  Speaking at Conferences  Training Workshops  Facilitation of Strategy Phone STAFF, SERVICE, SALES & STRATEGY


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