Lack of TIME can be a symptom of a different problem CUSTOMER SERVICE – Quality issues PEOPLE – Recruitment / Teambuilding SALES/MARKETING – Ineffective PLANNING – Insufficient PPPPPP FOCUS – Too many Relationships LOGISTICS – Productivity Problem SYSTEMS – E-Myth Mastery Simple SYSTEMS save TIME!
COMMON TIME ISSUES Overwhelm Procrastination Lack of Planning Ignoring Things Deadline-itis Can’t say NO Lack of Focus Take on too much Time Wasting Laziness Lack of Discipline Just Too Busy
Get more out of Life – Be More Effective! KNOW YOUR OUTCOMES It’s Life Changing – “If nothing changes nothing changes” Better Work/Life Balance “Work Smarter not Harder”
IT’S YOUR CHOICE THINGS YOU DO & DON’T DO SUCCESS IS JUST A FEW HABITS EVERY DAY
WHAT’S REALLY IMPORTANT? Last Week Last Month Last Year Last Book Last Seminar In your life? –
Your BELIEFS About TIME Origin of Your Time Beliefs Time is …… Being Busy is …… I haven’t got enough… Hard work is … Planning is …. Board Meetings are ……. When I have nothing to do I feel… Deadlines are ….
CHUNK YOUR TIME What activity could YOU do in just 10 minutes? 15 minutes? You can get lots more from life and increase your productivity by using smaller chunks. 10 minute meeting reports Don’t think in days or hours Think in Minutes! Ingvar Kamprad spends his time in 10 minute blocks.
Dr Fred Grosse Dollar Productive Behaviour Your Hourly Rate?
How much are YOU worth? EXERCISE: Tell your buddy your $$$ Hourly Rate
YOUR TIME VALUE Aim to do High Value Activities that earn your desired hourly rate or above. Aim to do High Value Activities that earn your desired hourly rate or above. In order to be more effective you need to Delegate or Outsource low value tasks to people who earn less than your ideal hourly rate
HIGH VALUE ACTIVITIES To be more productive aim to work on High-Value Leveraged Activities such as Negotiating & Deal making Developing Systems Planning & Analyzing Recruiting Coaching & Training Avoid the many LOW VALUE Activities (Time Wasters)
Clear the CLUTTER from your MIND Use a TO DO LIST or Journal to write down all your Brain STUFF and ideas “Have you ever tried to wash a dish when the sink is full of dirty ones” Build your DISCIPLINE Muscle!
The LIST of LISTS 1. TO DO List - Prioritized 2. Procrastination or “Put Off” List 3. NOT to Do List 4. ‘Waiting For’ List – Delegation (not Dump) Prioritize – ABCD!
MAKE THE MOST OF YOUR TIME 1.Planning 2.Prioritising 3.Taking Action 4.Avoiding Overload 5.Saying ‘No’ 6.Delegating 7.Get Organised 8.Master Your Meetings
Vilfredo Pareto The 80/20 Principle Find the Vital few 1848-1923
The Pareto Principle Vilfredo Pareto, an Economist studied wealth distribution patterns in Italy and discovered that LIFE IS NOT FAIR! that all relationships are NOT equal and that Results are NOT directly proportional to Effort “You need to find the vital few hidden in the trivial many" THE 80/20 RULE 20% of your Efforts give you 80% of your Results 20% of your Customers give you 80% of your Profits
PARETO IN PRACTICE Spend more time with Your Best Staff Focus on your Best Customers & Clients Put more effort into “A” Grade Relationships Focus on what you do BEST!
The Business Lifecycle Green Big $$$ Low $$$ GrowthGooeyGoingGone Years in Business (Varies by Industry) Focus Point MAX $$ Desperate A.A.A.A.A. Focussed T.T.T.T.T. Tragedy Point START END
MORE FOCUS!! A.A.A.A.A. Anything for Anyone Anywhere Anytime At Any Price T.T.T.T.T. These Things For These People At This Location At This Time For This Price
KNOW YOUR TARGET MARKETS Oldies – Cheap, Value Boomers – Want a Good Quality Experience Families – Want it Easy & Painless (Kids)! Tradies – Beer & Sports Biz People – Quality, Fast, Internet Romantic Couples – Indulgence/Comfort Gen Y – Internet, Fun & Green Ethnic / Gay / Special Interest
# 3 – TAKE ACTION! AVOID PROCRASTINATING PROCRASTINATION causes Lateness, Stress and Low Quality work Break the task down Just start it! Set yourself deadlines & Schedule it Don’t aim for perfection Build your DISCIPLINE “Muscle”!
MOVEMENT MAKES MOTIVATION to Push out on your Comfort Zone past the Constricting Ring of FEAR! “NOT Too Far Out of your Comfort Zone” RING OF FEAR RING OF TERROR
Expanding Your COMFORT ZONE COMFORT ZONE LEARNING ZONE DANGER ZONE Your STRENGTHS Your WEAKNESSES Your OPPORTUNITIES Your THREATS RING OF FEAR RING OF TERROR Overcome Your WEAKNESSES, Push Past your FEAR to get to Your OPPORTUNITIES
MY PROCRASTINATION LIST Write out the things you have been “Putting Off” for > 3 mths Ask WHY have I been putting this off? Identify the real REASON (FEAR) or behind the delay Ask “Is it REALLY IMPORTANT to me?” NO = Dump/Delegate/OutsourceYES = DO IT! THREE STRATEGIES 1.GET MORE RESOURCES - identify more resources 2.JUST LOOK – “We’re just looking” 3.BREAK IT DOWN – Create & start STAGE 1 of the project
Your New Mantra “ Do the HARD STUFF First!” “HOPE is NOT an effective Business Strategy”
#4 AVOIDING OVERLOAD Take time off – rest & relax Take regular breaks – stretch/hydrate Plan great Holidays and book them in advance Eliminate, Outsource or Delegate “Aim for Excellence not Perfection”
# 5 - SAYING ‘NO’ Believe you have the right to say no Offer an Alternative Be Honest (avoid lying) Say ‘Thank you’ and Smile “You get what you PUT UP WITH” ASSERTIVENESS TRAINING
DO THE MOST YOU CAN WITH WHAT YOU ALREADY HAVE Your Existing Relationships (Database & WOM) Your Existing Relationships (Database & WOM) Your Existing Enquiries Your Existing Enquiries Your Website Visitors - Webmarketing! Your Website Visitors - Webmarketing! Your Local Alliances & JVs Your Local Alliances & JVs Your Resources & Assets Your Resources & Assets
TACTICS FOR TOUGH TIMES BACK TO BASICS CA$H, SAVING, SALES, SERVICE, W.O.M., WEB, SIMPLE MARKETING
TIME TAKERS – Steal Your Time “You get what you PUT UP WITH” “You get exactly what you DESERVE” More Praise & Love will prevent seeking attention - “Naughty Kids” DEALING WITH STORYTELLERS – “You’re not telling me a story are you?”
AVOID INTERRUPTIONS Set Your Boundaries & Defend them “Failure to plan on your part does NOT constitute an emergency on my part” Professional Problem Solver Trained Helplessness Do you like being Interrupted? SIGN – ‘Bring me SOLUTIONS not PROBLEMS’ ALL PROBLEMS SOLVED HERE
SAVE TIME! TRAIN OTHERS TO THINK A USEFUL COACHING SCRIPT 1.“What would you do?” 2.“What else could you do?” 3.“Which option do you think is best?” 4.“Great Idea – Do That!” Don’t be GREEDY – leave some problems for others to solve!
#8 MASTER YOUR MEETINGS Ask “Does everybody need to be hear this?” Reduce the Numbers (use Sub-committees) Always Know and focus on your Outcome Always have an Agenda Be on time for a set time EXERCISE: Who’s your ‘Meeting Maniac’??
MORE MEETING TIPS Focus on Interaction – NOT Information giving Maximise Accountability Quickly review past Results first Create an Action Plan as you go ACTION PLAN - Who, What, By When – Remember “Shared Responsibility is No Responsibility” Challenge & Control your Meeting ‘Time Takers’ –
SHOW MORE APPRECIATION – But K.I.S.S. ! More REWARDS Thank you Cards & Notes Gifts – Flowers & Chocolates Tickets – Movie & Events Experiential Rewards Find out what’s important to them – Golf, Wine? Show them that you really care What gets REWARDED gets REPEATED! gets REPEATED! SAVE $$$$$$$ Say THANKS
POSITIVITY = Productivity & Profitability RECOMMEND 3:1 Praise to Discipline Ratio for Highest Productivity POSITIVE PSYCHOLOGY
ENERGISE YOURSELFREFOCUS, REFRAME IT & RE-ENERGISE
NEXT STEPS WITH BIG DAVE Speak to your team at Retreats & Meetings Speaking at Conferences Training Workshops Facilitation of Strategy www.bigdave.com.au Email: firstname.lastname@example.org Phone 0408 375100 STAFF, SERVICE, SALES & STRATEGY