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Advice on Academic Promotion Process Levels D and E

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1 Advice on Academic Promotion Process Levels D and E
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2 The structure of the session
1. Eligibility 2. Decision Making 3. Key Dates 4. Work Focus Categories 5. The 4 criteria and weightings 6. Performance Against Opportunity 7. The Head’s report 8. Referees 9. The Application 10.Open Discussion hr.unimelb.edu.au/academic-promotions

3 The essential documents:
Promotion Policy The essential documents: ► Academic Promotions Policy (MPF1221) ► Academic Promotion Procedure (MPF1130) ► Academic Promotions Criteria Guidelines ► Appendix A – Examples of Engagement Objectives ► Guidelines on consideration of Performance against opportunity ► Schedules A – D of the Categories of Employment Procedure (MPF1154) ► HR73 Academic Promotions Application Summary hr.unimelb.edu.au/academic-promotions

4 Eligibility Applicants must have participated in the Performance Development Framework and in the last PDF (which should be dated no more than 12 months prior to the date of application for promotion) have been rated as at least “good” Continuing staff must have been employed in their current position or level at the University for at least two semesters and be confirmed in that position (can be dealt with sequentially). Fixed term staff must be confirmed and would normally have been employed in their current position or level for three years. hr.unimelb.edu.au/academic-promotions

5 Level D – Promotion to Associate Professor –
Decision Making Level D – Promotion to Associate Professor – Associate Professorial Faculty Promotions Panel Promotion to Reader – Provost on advice of Senior Appointments and Promotions Committee Level E – Recommendation - Professorial Promotions Panel Promotion to Professor – Provost on Advice of Senior Appointments and Promotions Committee hr.unimelb.edu.au/academic-promotions

6 Key Dates: Level D 9 December 2013 Briefing of applicants
21 March 2014 Call for applications 2 May 2014 Applicants advise HoD they will apply 9 May 2014 HoD advises applicant of names of senior colleagues to be consulted 16 May 2014 Applicant confirms selection/requests up to two additional colleagues added 23 May 2014 Complete application to HoD to prepare report 20 June 2014 Application and report returned to applicant 27 June 2014 Closing date for applications to HR 21-25 July 2014 Requests to referees 12 September 2014 Referee reports returned 6-17 October 2014 Meetings of Faculty Panels 18 November, 2014 SAPC – consideration of cases for Reader 1 January 2015 Promotion effective hr.unimelb.edu.au/academic-promotions

7 Key Dates Level E hr.unimelb.edu.au/academic-promotions
9 December 2013 Briefing Session for applicants Call for applications 14 February 2014 Applicants advise HOD they will apply 21 February 2014 HoD advises applicant of names of senior colleagues to be consulted 28 February 2014 Applicant confirms selection/requests up to two additional colleagues added 4 April 2014 Complete application to HOD to prepare report 2 May 2014 Application and report returned to applicant 9 May 2014 Closing date for applications to Human Resources 2-5 June 2014 Request to referees 18 August 2014 Referee reports back to Human Resources 1-12 September 2014 Faculty Promotions Panel 7 October 2014 14 October 2013 21 October 2013 SAPC 1 January 2015 Date of effect of promotions hr.unimelb.edu.au/academic-promotions

8 Contribution to Teaching and Learning
The four criteria Contribution to Teaching and Learning Research and Research Training (advancement of the discipline) Engagement (interaction between the University and the wider society) Leadership and Service (in activities of the discipline, the University or the broader community). hr.unimelb.edu.au/academic-promotions

9 Work Focus Categories Teaching and Research Research Focussed
Positions which are involved principally or wholly with teaching and associated activities and original research with the primary aim of publishing and disseminating new knowledge from the work undertaken in the position. Research Focussed Positions which are principally focussed upon original research with the primary aim of publishing and disseminating new knowledge Teaching Specialist Positions which are principally focussed upon teaching and associated activities; lecturing, group or individual tutoring, preparing of teaching materials, educational design educational leadership, supervision of students, marking and preparation for such activities; and clinical or professional practice where appropriate. Academic Specialist Positions which are appropriately classified as academic but which are not expected directly to undertake teaching or research activities. This will include staff involved in community engagement, academic policy development, research service and leadership and senior management roles such as the Vice-Chancellor and Deputy Vice-Chancellor. If you are applying for promotion under the Teaching or Academic Specialist categories, you must attach a copy of your current Position Description to your application hr.unimelb.edu.au/academic-promotions

10 In addition for promotion to Associate Professor and Reader
Promotion to Level D Promotion to Level D Demonstrated ‘exceptional distinction’ in the criteria nominated, normally recognised in an international arena. In addition for promotion to Associate Professor and Reader Demonstrated a sustained and distinguished international research profile hr.unimelb.edu.au/academic-promotions

11 Promotion to Level E Promotion to Level E
You must demonstrate eminence as a scholar of international standing. Leadership is an expectation of a Professor and applicants must address this as part of their argued case. Refer to the University ‘Expectations of a Professor’ and you must include specific plans for your continued contribution for at least the next three (3) years. hr.unimelb.edu.au/academic-promotions

12 Teaching and Learning & Research and Research Training
Weightings Weightings specify the importance applicants wish to assign to particular contributions in their argued case. Academic staff members may make contributions in all four criteria and applications will respect the following parameters (Percentages may be varied in accordance with academic specialisation or work focus). Teaching and Learning & Research and Research Training - each rated at least 25% and in aggregate will not exceed 80%; and Engagement & Leadership and Service - in aggregate, will be a minimum of 20% and a maximum of 50% hr.unimelb.edu.au/academic-promotions

13 Weightings Staff in the Teaching Specialist, Research and Research Training Focussed and Academic work focus categories - need to satisfy the requirement for 50-80% in the aggregate of the Teaching and Learning and Research and Research Training criteria, but do not need to meet the requirement for a minimum of 25% in each category. Any case based on Engagement and/or Leadership and Service must demonstrate a link to teaching, research and/or scholarship. hr.unimelb.edu.au/academic-promotions

14 Performance Against Opportunity
Staff are invited to disclose relevant circumstances… e.g. Family responsibilities, carer duties, health conditions or disability, fractional appointments, career interruptions, and other relevant personal circumstances ….and outline their impact on career trajectory and performance, for consideration by panels In an evaluative framework in which overall quality and impact of achievements is given more weight than the quantity, rate, breadth or consistency of achievements. Note: Information relative to Performance Against Opportunity is to be included in the HR73 Application Summary Form. hr.unimelb.edu.au/academic-promotions

15 The Head’s Report HoD is required to consult with senior colleagues including two (2) additional colleagues nominated by applicant. ► Deemed to hold higher rank ► No guide on number to be consulted by HoD ► Include details of why they have chosen to consult with those colleagues. Consultation Process for Preparation of Report The Head may consult with the professors about the report in a number of ways including: ► A formal meeting of the colleagues to be consulted; or ► A draft report can be prepared and distributed to the colleagues for comment and a formal meeting arranged: or ► The Head can ask for comments from colleagues before drafting the report and then meet to discuss the final report. hr.unimelb.edu.au/academic-promotions

16 The Head’s Report continued
Advice to the Panel, for example …. ► Quality of teaching/Departmental expectations ► Status of Journals/Discipline standards ► Certify accuracy of application The report should provide advice on the applicant’s performance in relation to the nominated criteria and whether the required standard has been achieved. The report must include a clear recommendation for promotion or non promotion. hr.unimelb.edu.au/academic-promotions

17 Response to Head’s Report
You have an opportunity to formally respond to the HoD’s report. You can take this opportunity to: ► Clarify issues raised by the Head ► Clarify your argued cased based on the weightings hr.unimelb.edu.au/academic-promotions

18 ► Applicants nominate 3 referees and the Promotions Panel Chair
nominates 3 referees. ► The applicant can comment on the choice of referee but this will not necessarily preclude the report being obtained. ► You should not nominate referees with whom you have published or had a collaboration within the past 5 years and/or with whom you have a personal relationship ► You should ensure the referees you nominate are available to provide the reference ► You should not contact the referees nominated by the Panel Chair hr.unimelb.edu.au/academic-promotions

19 Presentation of Application
There is no standard format for your Report (Part C) and your CV (with the exception of the list of publications). There is a required sequence Part A - HR73 Application Summary Sheet Part B - Head of Department report and applicant’s response Part C - Application Referee Nomination Form Part D - Report from applicant including an argued case for promotion based on the criteria Part E - Your CV, including publications. Please note Applicants need to list their top five publications (Information on this is included in Advice to Applicants). hr.unimelb.edu.au/academic-promotions

20 Presentation of Application
Page Restriction Level D – strict limit of 20 pages (Part D Report and Part E CV combined). Note report includes argued case for promotion based on criteria. Level E – strict limit of 30 pages (Part D Report and Part E CV combined). Note report includes argued case for promotion based on criteria and the three (3) year plan. Curriculum Vitae CV should include publications. Please note applicants need to list their top five publications (Refer Advice to Applicants) Note: A4, 11pt font and numbered pages. hr.unimelb.edu.au/academic-promotions

21 Presentation of Application
Curriculum Vitae CV should include publications. Please note applicants need to list their top five publications (Refer Advice to Applicants) Note: A4, 11pt font and numbered pages. hr.unimelb.edu.au/academic-promotions

22 Academic Promotions Summary 2003-2013
ACADEMIC PROMOTIONS SUMMARY REPORT B-C C-D D-E Year Total Successful % 2003 47 35 74% 52 41 78% 31 15 48% 2004 30 96% 36 87% 27 16 59% 2005 43 40 93% 44 79% 26 12 46% 2006 37 81% 32 34 18 53% 2007 80% 28 70% 17 38% 2008 85 65 76% 75 57 49 71% 2009 56 84% 54 39 72% 55% 2010 63 62 53 85% 23 2011 64 59 92% 67 66% 45 2012 50 73% 29 56% 2013 72 90% 62% 58 hr.unimelb.edu.au/academic-promotions

23 Questions hr.unimelb.edu.au/academic-promotions

24 © Copyright The University of Melbourne 2011


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