4Who are we? Introduction Locally based consulting company We have serviced the Australian Government since 2003Our SAP Partnership includes,Services PartnerCloud Partner (including VAR)Hosting PartnerOur consultants understand the Public Sector and are certified in the SAP Cloud Portfolio
5Why are we here? Introduction Local SAP Cloud Partner Working with SAP Canberra to inform the Australian Government on the benefits and opportunities of cloud computingRedback is currently in the process of transitioning to SAP Business ByDesign – SAP’s ERP in the cloud.
6How can we help? Introduction SAP Functional expertise including Public Sector expertiseGovernment policy and process experienceRequirements gathering and documentationImplementation servicesSAP Functional expertise includingFinance and ProcurementGrants Management and Contract ManagementSAP Technical expertiseSAP On Premise and Cloud integration
8Definitions and terminology What is cloud computing ?“Cloud computing is a type of internet computing where different services -- such as servers, storage and applications -- are delivered to an organisation's computers and devices through the Internet”45 Cloud Computing Terms DefinedSAP – SAP Cloud Strategy WhiteboardSalesforce – What is cloud computing?Microsoft – Cloud computingCloud Commerce – Cloud Computing explained"a type of Internet-based computing," where different services -- such as servers, storage and applications -- are delivered to an organization's computers and devices through the Internet.Cloud computing typically delivers the following benefits:Achieve economies of scaleReduce capital costs. There’s no need to spend big money on hardware, software or licensing fees.Improve accessibility. You have access anytime, anywhere, provided they have an Internet connection.Streamline processes. Get more work done in less time with less people.Less personnel training is needed.Improve flexibility. You can change direction without serious “people” or “financial” issues at stakeSources Webopedia and YouTube
9Service Models What is cloud computing ? Cloud computing providers offer their services according to several fundamental models:Infrastructure as a service (IaaS),Platform as a service (PaaS), andSoftware as a service (SaaS)IaaS is the most basic and each higher model abstracts from the details of the lower modelsIaaS, In the most basic cloud-service model, providers of IaaS offer computers – physical or (more often) virtual machines – and other resourcesPaaS, cloud providers deliver a computing platform, typically including operating system, programming language execution environment, database, and web server. Application developers can develop and run their software solutions on a cloud platform without the cost and complexity of buying and managing the underlying hardware and software layers.SaaS, users are provided access to application software and databases. Cloud providers manage the infrastructure and platforms that run the applications. SaaS is sometimes referred to as "on-demand software" and is usually priced on a pay-per-use basis. SaaS providers generally price applications using a subscription fee.Source Wikipedia
10Deployment Models What is cloud computing ? Cloud computing providers typically deploy their services several ways:Public cloudPrivate cloud (includes Community Cloud)Hybrid cloudA cloud is called a 'Public cloud' when the services are rendered over a network that is open for public usePrivate cloud is cloud infrastructure operated solely for a single organization, whether managed internally or by a third-party and hosted internally or externallyCommunity cloud shares infrastructure between several organizations from a specific community with common concerns (security, compliance, jurisdiction, etc.), whether managed internally or by a third-party and hosted internally or externally. The costs are spread over fewer users than a public cloud (but more than a private cloud), so only some of the cost savings potential of cloud computing are realized
12Government policy Government and the Cloud Goal: The Australian Government will be a leader in the use of cloud services to achieve greater efficiency, generate greater value from ICT investment, deliver better services and support a more flexible workforce.Key Action: Australian Government agencies will consider cloud services for new ICT procurements. Agencies will choose cloud services where the cloud service represents the best value for money and adequate management of risk compared to other available optionsAustralian Government as stated goal is to be a leader in the use of cloud servicesFrom July 13 AGIMO expects that all agencies will consider cloud services when undertaking new ICT procurementsSource: Australian Government Cloud Computing Policy v2
13Key considerations Government and the Cloud Value for money Adequate securityDelivering better servicesImproving productivityAchieving greater efficiency ; andDeveloping a more flexible workforceData security, sovereignty and privacy are the most common concerns that organisations have with the cloud.So much so that Attorney General’s Department released a guideline in July to
14Data security and sovereignty Government and the CloudIn early July 2013 the Attorney-General released the Australian Government policy and risk management guidelines for the storage and processing of Australian Government information in outsourced or offshore ICT arrangements under the Protective Security Policy FrameworkWhy these guidelines were developed? Agencies have procured outsourced arrangements for the storage and processing of Australian Government information for several years, and are actively examining cloud computing services for their possible efficiency, flexibility and lower costs.These guidelines aim to help government decision-makers evaluate the benefits of the adoption of cloud computing services; and help agencies to consider the contextual risks specific to their agency and operating environmentWhere there are risks to personal information, the potential impacts are broader than just financial considerations and include loss of public confidence and trust in Government.Where these risks are calculable and manageable, relevant Ministers are to accept those risks before an agency head can enter into such an arrangement.Agency heads wanting personal information (as defined in the Privacy Act 1988) to be stored and processed in outsourced onshore public cloud or offshore arrangements, are to seek Ministerial approval (both the relevant agency’s Minister and the Attorney-General as the Minister responsible for privacy and protective security).National Privacy PrinciplesThe ten National Privacy Principles (NPPs) contained in schedule 3 of the Privacy Act 1988 (Privacy Act) regulate how large businesses, all health service providers and some small businesses and non-government organisations handle individuals’ personal information.The NPPs cover the collection, use, disclosure and storage of personal information.The NPPs will be replaced by the Australian Privacy Principles (APPs) on 12 March More information on the APPs can be found on the law reform page.NPP 1: collectionDescribes what an organisation should do when collecting personal information, including what they can collect, collecting from third parties and, generally, what they should tell individuals about the collection.NPP 2: use and disclosureOutlines how organisations may use and disclose individuals' personal information. If certain conditions are met, an organisation does not always need an individual's consent to use and disclose personal information. There are also rules about direct marketing.NPPs 3–4: information quality and securityAn organisation must take steps to ensure the personal information it holds is accurate and up-to-date, and is kept secure from unauthorised use or access.NPP 5: opennessAn organisation must have a policy on how it manages personal information, and make it available to anyone who asks for it.NPP 6: access and correctionGives individuals a general right of access to their personal information, and the right to have that information corrected if it is inaccurate, incomplete or out-of-date.NPP 7: identifiersGenerally prevents an organisation from adopting an Australian Government identifier for an individual (eg Medicare numbers) as its own.NPP 8: anonymityWhere possible, organisations must give individuals the opportunity to do business with them without the individual having to identify themselves.NPP 9: transborder data flowsOutlines how organisations should protect personal information that they transfer outside Australia.NPP 10: sensitive informationSensitive information includes information relating to health, racial or ethnic background, or criminal records. Higher standards apply to the handling of sensitive information.
15Who’s moving to the cloud Government and the CloudAustralian GovernmentDepartment of Immigration – SuccessFactorsDepartment of Infrastructure – SuccessFactors RecruitmentNSW GovernmentNSW Trade and Investment – Business ByDesign and locally hosted payroll. Over 8500 users.Victorian GovernmentVictorian State Government – Uses the Ariba Network to build an eServices Register for its ICT suppliers.Australian GovernmentDepartment of Immigration – SuccessFactorsDepartment of Infrastructure – SuccessFactors RecruitmentNSW Trade and Investment – Business ByDesign and locally hosted payroll.The department is consolidating the legacy ERP systems from 16 agencies and 8,500 employees to an SAP cloud platform using Business ByDesign and a locally hosted payroll solution.Victorian State Government – Uses the Ariba Network to build an eServices Register for its suppliersFrom July 2013, the eServices Register replaces the function of the eServices Panel. The Ariba procurement platform has been implemented to facilitate the procurement process for Whole of Victorian Government eServices approaches to market. The eServices Register will provide a simplified process for Victorian ICT companies bidding for government work, and allow the Victorian Government to make more informed purchasing decisions from a greater range of suppliers as well as monitor the range and scope of eServices engagements.
17SAP is a cloud leader Why SAP cloud ? Strategic and trusted supplier to Australian GovernmentSAP delivers the right mix of cloud, hosted, and on-premise technology based on your needs.Most comprehensive cloud portfolio29 million users in the cloudLargest cloud implementations in the worldOver 1 million businesses on the Ariba® NetworkProven cloud implementation and support methodologyPlug and Play integration with SAP on premise solutions
18SAP uses local data centers Why SAP cloud ?SAP’s cloud hosting facility is located at Equinix’s hosting center in Sydney, Australia.Federal Government certified panel facilityAustralia Data Center of the Year award (2011, 2012)ISO certifiedHosts the growing electronic payments industry, including payment gateways, aggregators, banks and network providers
19SAP Cloud Portfolio SAP Cloud Portfolio For the most comprehensive cloud computing portfolio on the market, SAP along with SuccessFactors and Ariba bring mature business applications that drive collaboration across your business and connect to your partners.
20Cloud for People SAP Cloud Portfolio SuccessFactors PEOPLE Provides the industry’s only true end-to-end human capital management (HCM) platform delivering talent management, core HR, and workforce analytics in the cloudPEOPLECore HR CloudEmployee CentralEmployee Central PayrollPerformance CloudPerformance & GoalsCompensationSuccession & DevelopmentLearning CloudRecruiting CloudHR Analytics CloudWorkforce AnalyticsWorkforce PlanningExisting SF government clientsDIACInfrastructure
21Cloud for Customer SAP Cloud Portfolio Cloud for Customer CUSTOMER SAP Cloud for Customer integrates withSAP ERP on premiseSAP CRM on-premise andSAP Jam for social collaboration.The focus is on the user experience and support for mobile device delivery, such as the iPad and Smartphones.CUSTOMERCustomer for CloudCloud for CustomerCloud for SalesCloud for ServiceCloud for Social EngagementSocial Media Analytics by NetbaseSAP Cloud for Customer is a new entrant on Gartner's Magic Quadrant. Gartner reports a significant number of customers are using SAP's iPad application for access to SAP Cloud for Sales.Integration with back-end SAP ERP continues to be the top reason why customers choose SAP Cloud for Sales. SAP has also consolidated CRM product management with the SAP on-premises offering to provide more synergy over the long term, which has been an issue in the past. SAP customers should consider SAP Cloud for Sales for SFA needs.StrengthsSAP Cloud for Sales can integrate with SAP ERP, SAP CRM on-premises and SAP Jam for social collaboration.The focus is on the user experience and support for mobile device delivery, such as the iPad.Potential pricing could be attractive as SAP attempts to win market share for SFA cloud-based services.
22Cloud for Money SAP Cloud Portfolio Financial Cloud MONEY Streamline accounting processes and increase overall efficiencyGain transparency and insight into financial performanceDeliver business insights directly to the mobile deviceAchieve real-time visibility into your cash flow and liquidityControl travel expense cost and improve compliance with corporate policiesMONEYFinancial CloudCloud for FinancialsCloud for TravelInvoice Pro (Ariba)SAP Business ByDesignSAP Business One CloudCloud for FinancialsEmpower your leading edge finance department to adapt to evolving business requirements and play a more strategic role across the enterprise. Leverage core financial management processes designed for the way you work Integrate our flexible, secure financial management system with other LOB solutions Transform financial data into strategic insight that everyone can understandTravel and Expense Management in the CloudBetter manage your business travel – from booking to receipt capture to expense reimbursements – with this efficient, cloud-based solution.Manage your travel anytime, anywhere - even from your mobile device Submit receipts and reconcile expenses remotely - for faster reimbursement Stay within your corporate travel policies with real-time guidance and alertsCloud-Based Business Management SuiteStreamline your business processes and maximize transparency with this integrated, cloud-based suite for medium sized organizations and subsidiaries of large corporations. Accelerate financial, customer relationship, HR, procurement, and supply processes Gain timely insights with integrated analytics and reporting Access key business functionality anywhere – on a broad range of mobile devicesCloud-Based Financial Services NetworkSubscribe to a scalable, cloud-based network designed to simplify interaction between corporations and banks via a single connection point. Features include:Tight process integration between banks and their corporate customersQuick and easy interchange of messages related to financial servicesSimplified connectivity for transacting with multiple business partnersSecure and intuitive interface for applications, services, and onboardingPay-as-you-go subscription model and minimal up-front investmentE-Invoicing for Compliance in the CloudConnect with your partners, facilitate compliance, and accelerate receivables and payables cycles – with this cloud-based cash management solution. Reduce the cost of invoice processes by increasing the level of automation Speed processing by lowering the number of days needed to reconcile a disputed invoice Improve compliance and legal certainty by applying country-specific rules
23Cloud for Supplier SAP Cloud Portfolio Ariba Solutions and Network Buyers can quickly discover new sources of supplySellers can easily transact with new buyersConnected to a diverse network of high-quality suppliers,Contracting and procuring in ways that ensure compliance.SUPPLIERSourcing Cloud• Sourcing Pro• Discovery• Contract Pro• Supplier Information ManagementProcurement Cloud• Procure-to-Pay Pro• Services Procurement• Procurement ContentSpend Analytics Cloud• Spend VisibilityAriba’s solutions and expertise in spend analysis, sourcing, contract management, procurement, electronic invoicing and supplier management help companies control spending, collaborate with suppliers, and contribute to the bottom line.The Ariba Business Network extends critical processes beyond the four walls of the enterprise. With over one million trading partners already connected, companies can easily discover connect and collaborate.
25Ariba Solutions Ariba overview Spend Analysis Sourcing Discovery for BuyersContract ManagementSupplier ManagementInvoice Management : Achieve compliant, electronic invoicing on a global scale – for faster approval cycles, dramatically lower processing costs, increased discount capture, and near-zero exceptions.Spend Analysis – CloudCombine strong knowledge classification with an integrated database of over 206 million suppliers – for a complete view of all purchasing activity and data.Aggregate spend among families of suppliersIdentify the greatest risks in your supply chainHighlight supplier diversity and risk informationFacilitate supply base rationalisationCompare your spend to industry peers'Sourcing – CloudCombine best-in-class technology and a global supplier network to drive fast, sustainable results by automating and streamlining critical sourcing tasks.Leverage intuitive RFX tools for RFI, RFP, and auctionsRely on patented competitive bidding and timing optionsAccess and share up-to-date supplier informationDiscover new sources of supplyConnect with Ariba's sourcing partners, experts in category intelligenceDiscovery for Buyers – CloudReduce the time and cost of seller discovery and qualification by up to 90% – and reduce overall project spend by up to 15% – with this free, cloud-based service.*Participate in the industry’s most trusted business commerce network, transacting over $400BInteract with nearly 1M high-quality sellers across 20K categories, in more than 140 countriesReduce time and expense of seller discovery and qualification methods by up to 90 percentManage business postings, sourcing, bidding, and contract awards from a single locationContract Management – CloudGet the tools you need to better manage your procurement, sales, and internal contracts – resulting in greater efficiency, lower costs, and improved relationships.Manage procurement and sales contracts, IP licences, internal agreements, and moreAutomate and accelerate the entire contract lifecycleStandardise and control contract developmentEasily collaborate with all stakeholders, both internal and externalStrengthen operational, contractual, and regulatory complianceSupplier Management – CloudGet accurate, real-time insight into your trading partnerships – to improve supplier performance, strengthen relationships, and minimise risk within your supply base. View up-to-date profiles of all your suppliersMonitor and manage supplier performanceAssess compliance and manage supply riskQuickly identify and assess new sources of supply Easily on-board new suppliersInvoice Management – Cloud (Go Paperless to Reap the Benefits of the Networked Economy)Achieve compliant, electronic invoicing on a global scale – for faster approval cycles, dramatically lower processing costs, increased discount capture, and near-zero exceptions.Shorten approval cycles and improve productivityEliminate 70% or more of related costs*Improve discount capture by more than 100%*Enable all of your suppliers to participateComply with global VAT and regulatory requirements
26PO & Invoice Automation Invoice Against Contracts The Ariba NetworkAriba overviewYour ApplicationsYour Trading PartnersPO & Invoice AutomationE-Transactions & StatusInvoice Against ContractsServices InvoicingProcurement ContentCatalogsSourcingAnalysis. Sourcing & ContractsDiscountingDynamic Discounting1+ millionTrading Partners65+ millionAnnual Invoices190Countries>60%Global 2000 use the Network$450BIn Annual Commerce40+ millionAnnual Purchase OrdersNo matter what systems you might run for your financials or source-to-pay, the Ariba Network works seamlessly to support the collaborative elements of the process. With over 1 million trading partners and over $450B in annual spending flowing through the network, Ariba supports more than 60% of the Global 2000 for inter-enterprise collaboration.
29Buyers and sellers benefit Ariba overviewSeller ValueBuyer ValueSourcingProcurement ProcessAP ProcessComplianceCash & Discount MgmtTotal savingsFaster PaymentAR ProcessProcessing OrdersSales & MarketingIncreased Revenue15-75% Time savings15-75% Process savings5-32% Revenue increaseTotal saving1-8% Spend savings$3-20 Savings/ Document3-9% Process savings
30SAP and Ariba integration Ariba overviewRapid Deployment SolutionsProduct Catalog integration (for SAP MM & SRM)Mater data and process integration to ERP; SAP ERP data to the Ariba NetworkPurchase Order & Invoice AutomationSAP ERP data to the Ariba Network for Purchase Order and Invoice Automation*Ariba Network RDS:Supporting “procure-to-pay” and “order-to-cash” processesSAP NetWeaver Process OrchestrationLeverage preconfigured integration for the procure-to- pay process and Ariba Procurement ContentGet there in as little as 4-6 weeks!
31Common issues Ariba overview Buyers Suppliers Wasted Time and ResourcesHigher Operating and Supply Chain CostsHigh Prices & Missed Sales OpportunitiesManual Paper-based Collaboration Point to Point EDI, Portals & Single Process SolutionsDelayed Payments, Overpayments, and Missed Discounts, Slow Cash FlowLimited Visibility and Elevated RiskYour CompanyBuyersSuppliers
32Invoice Management - Cloud Ariba overviewGo Paperless to Reap the Benefits of the Ariba NetworkAchieve compliant, electronic invoicing on a global scale – for faster approval cycles, dramatically lower processing costs, increased discount capture, and near-zero exceptions.Shorten approval cycles and improve productivityEliminate 70% or more of related costsImprove discount capture by more than 100%Enable all of your suppliers to participateComply with regulatory requirements
34Invoice management Ariba overview Capture: Ariba converts your paper invoices so you can digitally process them with your e-invoices in a single, touchless invoice stream. Then we’ll help you convert high-paper-volume suppliers to electronic invoicing to cut your costs.Comply: Ariba Invoice Professional is the user-friendly workflow solution specifically designed for AP. It’s pre-configured with best practices for invoice review, approval, and exception management.Settle: Once you’re managing e-invoicing through Ariba Network connections with your suppliers, with greater visibility and control, you’ll be able to settle payments using mutually beneficial, collaborative tools that optimize working capital while capturing more discounts.Invoice ConversionInvoice AutomationCapture: Most scanning and OCR solution providers need you to receive an expensive, ongoing stream of paper invoices. Not Ariba Invoice Conversion Service. First we'll convert your paper invoices so you can digitally process them with your e-invoices in a single, touchless invoice stream. Then we’ll help you convert high-paper-volume suppliers to electronic invoicing to cut your costs.Comply: Ariba Invoice Professional is the user-friendly workflow solution specifically designed for AP. It’s pre-configured with best practices for invoice review, approval, and exception management. And its advanced 2-, 3-, and 4-way matching capabilities facilitate straight-through invoice processing while ensuring compliance — procedural, contractual, and legal, as well as the intricacies of VAT/tax.Settle: Once you’re managing e-invoicing through Ariba Network connections with your suppliers, with greater visibility and control, you’ll be able to settle payments using mutually beneficial, collaborative tools that optimize working capital while capturing more discounts.
35How Invoicing Pro Works Ariba overviewLower AP CostFaster CyclesLower RiskThe best invoice solution is the one that is TOUCHLESS!Ariba Smart Invoicing drives auto post rates of 98% compared to less than 60% with other solutionsInvoiceNumberGST/VAT ComplianceCustomerSub Total & Total AmountPOBill To / Ship ToAccount CodingPO & PO-Line MatchP2PPO-Line ChangePO NumberSupplierNetworkAdapterContract & Receipt Match98%...TouchlessBuyer Match (non PO)InvoiceSupplierLine & Total Consumption ThresholdsRequestor (Non PO)ARIBA NETWORKARIBA NETWORKSupplierAPUOM & SKU ChangePrice & TaxCompliancePayShipping & Tax ThresholdsInvoice DateI’ve talked a lot about Ariba’s Smart Invoicing approach. Let me spend a minute or two explaining what this is, and why we believe it is a critical component of your e-Invoicing initiative. Much time and cost is wasted tracking down invoices with exceptions after your AP department has received them. Many e-Invoice solutions do a great job getting you invoices faster, but if your just getting a bad invoice faster, have you really gained anything? Smart Invoicing is all about validating invoices in the Ariba Network before your AP department ever receives them. We have 3 lines of defence consisting of over 70 configurable business rules.And with this application, companies are achieving touchless invoice processing of 98% and their invoices are posting directly to the AP system without being blocked and without requiring manual intervention.Currency MatchVAT / GST IDsFaster billing and receivables processing at lower cost35
36Immediate and clear explanation of level I exceptions Invoicing Pro – Level I Validation Basic field-level existence and PO and non-PO verificationAriba overviewImmediate and clear explanation of level I exceptionsSo from your suppliers experience, if they submit an invoice through the Ariba Supplier Portal, and that invoice has a basic field level exception, the supplier will know immediately, be able to fix that excpetion and succesfully submit that invoice.Think about the wasted time and cost and number of people involved if this simple error was not corrected at the time of supplier submission.36
38Invoicing Pro – Level III Validation Advanced account coding, matching, compliance & workflow Ariba overviewTax VariancesAccount Code VariancesGoods Receipt & Contract Match (3 & 4-way match) VariancesThe 3rd level of Ariba Smart Invoicing provides advanced account coding which helps reconcile the invoice in your GL, advanced matching features that enable matching of electronic invoices to PO’s, Goods Received, and Contracts.38
39Invoice Approval Ariba overview One Click Access to All Information Configurable Header and Line Level ExceptionsConfigurable Approval WorkflowAuto Match to PO Line Items and ReceiptsApprovals available Online, Outlook,And BlackberryWhen approved Supplier automatically paid via ERP
41Strategic Sourcing scenario SAP Business ByDesignRequestInvite BiddersPublish Request for QuotationQuoteAwardContractCreate and Approve ContractMonitor ContractReceiveQuotesEvaluate QuotesAward QuotesCommunicate DecisionBundling of multiple sourcing requests into single request for quotation of different types such as basic requests for information, complex requests for quotations, and contract negotiations leads to higher volume and less transactions.Integration into entire supply base as well as to external supplier directories combined with automatic bidder proposal allows easy identification of most suitable biddersCollaboration support through bidder communication using integrated SAP Interactive Forms software (by Adobe®)Seamless integration of request for quotation and contract management enables direct contract creation out of awarded supplier quote.The single access point for contract information including built-in alert for expiring contracts makes it easier for buyers to prepare, analyze, and monitor contracts throughout the entire life cycle.Built in analytics and reports gives immediate access to strategic reporting information such as contract usage and maverick spend.The Strategic Sourcing business scenario enables you to identify and select suitable new suppliers and to manage relationships with existing suppliers in order to meet the routine purchasing requirements of your company. It involves the definition of requirements for a product, through to the identification and selection of the most suitable suppliers, and finally to the negotiation and creation of a purchasing contract with the chosen supplier.
42Self Service - Shopping cart SAP Business ByDesignEmployees can use the Self-Service Procurement business package to create and manage their own requests for supplier catalogue items or non-catalogue items using shopping carts.Processing Shopping CartsCreate an advanced shopping cartTrack a shopping cartApprove a shopping cartProcessing Purchase RequestsProcessing Requests for QuotationProcessing Purchase OrdersConfirming Goods and Services ReceiptsSaves time and effort as requests are sent immediately to purchasing, and buyers convert the request directly to a purchase order with minimal or no manual effort. The optional approval process allows you to review and control your employees' spending.The Processing Shopping Carts business process enables your employees to independently create and track shopping carts to request non-stock materials and services. They can also confirm, cancel or return goods and services receipts from the shopping carts. The costs for these products can be assigned to a cost center, project, sales order, or service order. The information in these shopping carts is sent for approval, if required, and then transferred into purchase requests for the purchasing department. It is possible for a requester to withdraw a shopping cart from approval. Requested items can also be canceled.Self-Service ProcurementEmployees can use the Self-Service Procurement business package to create and manage their own requests for supplier catalogue items or non-catalogue items using shopping carts. Instead of submitting their paper-based requirements to a purchasing department for ordering, employees can request materials and services electronically and confirm the delivery.This can result in a procurement process that is almost completely automated, which saves time and effort as requests are sent immediately to purchasing, and buyers convert the request directly to a purchase order with minimal or no manual effort. The optional approval process allows you to review and control your employees' spending.
43Project procurement SAP Business ByDesign InitiateExecutePerform ServicesRecord TimeSource and BundleProcureSend Purchase OrderAcknowledge Purchase OrderSettleReceive/Verify Supplier InvoicePay InvoicePost to LedgerInitiate RFQ ProcessingCreate Purchase OrderAutomated sourcing and purchase order creation, triggered from the projectEfficient collaboration with all parties involved in your project within your company and beyondTime recording, monitoring, and confirmation of work performed by external service providersPayments to suppliers are highly automated to achieve the highest possible payment discounts taking the current liquidity situation into considerationBuilt-in analytics that enables the purchasing department to monitor the lifecycle of the external service provider
45Key benefits SAP Cloud for Travel Better manage your business travel – from booking to receipt capture to expense reimbursements – with this efficient, cloud-based solution.Manage your travel anytime, anywhere - even from your mobile deviceStay within your corporate travel policies with real-time guidance and alertsSubmit receipts and reconcile expenses remotely - for faster reimbursementIntegrates with SAP ERP FI and SAP ERP HCM to leverage financial processes for faster expense reimbursement and cash management
46Business Scenario SAP Cloud for Travel Phases of a Trip Process Flow Before a trip1. The traveler creates a trip request and sends it for approval.2. The approver approves the request.3. An expense report is automatically created in the application based on the details of the trip request.During the tripThe traveler submits expenses and receipts using a mobile device. The traveler can also submit expenses and receipts by .After the trip1. The traveler opens the expense report that was automatically created. The following information appears in the report:o Imported credit card transactions.o Expenses and receipts sent during the trip from a mobile device or by .2. The traveler can manually add additional expenses and upload receipts.3. If your company decides to audit expenses, the traveler submits the expense report to the auditor for review and approval. Customized auditing rules allow auditors to quickly and easily approve the traveler's expense report.4. The approver then reviews and approves the traveler's expense report.5. A journal entry is created, and the expense report is sent to the financials department for reimbursement.
47Key features SAP Cloud for Travel You can access the SAP Cloud for Travel mobile apps using the following:Tablets (Apple iPad)Smartphones (Apple iPhone, RIM BlackBerry, Android)20+ country versions8 Language versions (including Chinese, French, Spanish)Brazil (BR)Australia (AU)Austria (AT)Canada (CN)China (CN)Belgium (BE)Mexico (MX)India (IN)Denmark (DK)United States (US)New Zealand (NZ)France (FR)Germany (DE)Ireland (IE)Italy (IT)Netherlands (NL)Spain (ES)Switzerland (CH)Sweden (SE)United Kingdom (UK)SAP Cloud for Travel is available in the following languages:• Chinese• Dutch (UI texts only, Help Center content in English)• English• French• German• Italian• Portuguese• Spanish
48ERP integration SAP Cloud for Travel YouTube – ERP integration overviewThe following table provides an overview of the supported data replication scenarios:You have the following replication options:SAP ERP Systems• Replication using IDoc-XML InterfaceThis method is available for employees, cost centers, internal orders, projects, and sales orders. We recommend that you use this method for your initial and delta uploads of master data to SAP Cloud for Travel.• Replication using web servicesThis method supports replication of currency exchange rates and business partners from SAP ERP.• File download using SAP ERP add-ons and upload using the Migration WorkbenchThis method is available for employees, cost centers, internal orders, currency exchange rates, business partners and projects.Non-SAP ERP SystemsYou can import master data by uploading .xls files from the migration workbench.In addition, you can use web services for replication of the following objects and scenarios:
49Posting SAP Cloud for Travel You can handle travel expense reimbursement through either SAP ERP Financials (vendor accounts) or SAP HCM (payroll). SAP Cloud for Travel controls which data is posted to which ERP system depending on the configured reimbursement scenario.You have the following options to transfer expense-related data to ERP systems:• FI Vendor Payment• FI Vendor Payment and HR integration• HR payment and taxation plus FI G/L posting• File download of payment-relevant dataFor SAP ERP systems, we recommend using the IDoc-XML replication. For non-SAP systems, we recommend using web services.
52For more information or if you want to trial a system contact: Name: Simon Mann Phone:Thank You!
53Cloud key trends Hybrid Cloud More Growth of Mobile Cloud Computing We will see an ever increasing trend of people working from home, and using their own deviceIncreased Importance of Cloud SecurityRise of the Geopolitical CloudArrival of Social in all Cloud SolutionsHybrid Cloud Boom Companies will look for a cloud approach that allows them to orchestrate hybrid solution landscapes that best fit their business. Cloud vendors will be looking to drive openness and choice for customers, enabling them to adopt the cloud in an incremental, hybrid solution model that protects and leverages exiting investments, supports change without disruption, and provides customers with the best of both worlds.More Growth of Mobile Cloud Computing –We will see an ever increasing trend of people working from home, and using their own device. This will demand a more flexible approach from managers, HR and leadership but also with regards to the tools a company offers its employees to be effective when working from home. The ability to access business functionalityand analytics anytime, anywhere with a broad range of mobile devices will be a fundamental requirement. As a result, we will begin to see convergence of the mobile, in-memory, and the cloud, enabling users to do many things that they couldn't do before.Increased Importance of Cloud Security - Cloud computing security will continue to be a concern for companies throughout 2013, whether they’re using a public, private or hybrid cloud. Organisations are looking for applications and servers located in highly secure data centres that feature an array of physical and network safeguards. Businesses get the pay as you go model, while their service provider keeps the environment stable and safe.Rise of the Geopolitical Cloud - In 2013, there will be many reasons to consider "location" and "borders" in cloud computing as how governments perceive those concepts versus how networks do may be at oddsArrival of Social in all Cloud Solutions - In 2013 social elements will be in the fabric of all solutions – not tools on top of other applications. Almost all cloud vendors will begin infusing social in all of their cloud solutions.