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So What About the Bird Flu! A Pragmatist’s Guide to Business Continuity Planning in Tertiary Education ATEM Conference - Tauranga 4 July 2006 Peter Sherwin.

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Presentation on theme: "So What About the Bird Flu! A Pragmatist’s Guide to Business Continuity Planning in Tertiary Education ATEM Conference - Tauranga 4 July 2006 Peter Sherwin."— Presentation transcript:

1 So What About the Bird Flu! A Pragmatist’s Guide to Business Continuity Planning in Tertiary Education ATEM Conference - Tauranga 4 July 2006 Peter Sherwin Director, Arahanga Associates Limited

2 What Do the Terms Mean and What’s the Difference? DRP = a plan to get stuff going again BCP = a plan to keep the business running while someone’s getting the stuff going again. Can include IT and/or any other facet of the business

3 Why? Because Audit NZ says so Because standing beside the Fire Engine in the carpark at 2:00am is not an ideal place to be making decisions! It is a Script, Hopefully never a Screenplay!

4 What it Doesn’t Include Natural Disaster, Pandemic or Civil Defence Emergency

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7 What it Doesn’t Include Natural Disaster, Epidemic or Civil Defence Emergency Industrial Action [ However it should include other human resource issues e.g. unavailability of a staff group due to accident or disaster.] Minor issues or detail [more detail = greater maintenance, less ownership, higher cost, etc]

8 Some General Principles Keep it Simple Maximum length – 50 pages!!

9 WE CAN MAKE THIS THING AS BIG AS AFRICA IF WE TRY

10 Some General Principles Keep it Simple Maximum length – 50 pages!! But it does need to be yours – you can’t borrow someone else’s. Rely on common sense Need management commitment Need time to put it together Don’t ask for a major effort from staff [unless specialist info] Only issues that may result in business interruption Not risk management but may identify some risks along the way

11 Process Policy Build on existing processes Meet with each unit Identify disasters/risks Estimate downtime thresh-hold Brainstorm continuity strategy Identify potential barriers and address Identify/negotiate reciprocal arrangements Pull together document Assign responsibility

12 Reciprocal Agreements Forget the “My Patch, My Problem, I’ll Fix It” Attitude Other ITPs, Schools, PTEs Defines the scope May include staff Nominated contact person – build the relationship now Doesn’t oblige parties to carry redundant capacity $$$ principles to avoid opportunism Ongoing but reconfirmed annually

13 Ongoing Reporting/Management/Maintenance Who? How? How Often Testing

14 The experts say that there is still a significant risk of avian flu becoming pandemic Estimated 40 % of NZ will get it, 2% deaths Most susceptible = healthy adults Likely window of about 2 – 3 months So What About the Bird Flu?

15 What Will the Likely Effect Be? Movement control – mandatory closure We’re not an essential industry Those who don’t contract the disease may well be looking after others who do.

16 What Should We Do? Plan now for a controlled shut-down of your organisation How will you do it? What resources and data need to be secure? Staff salaries Other accounts? The “catch-up” is likely to be a national issue Educate your staff and students Keep well Vaccinations Good hygiene practices Store food and paracetamol

17 Many Thanks Have a Safe Trip Home


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