Presentation on theme: "Going Paperless with DocuWare: Keys to Success"— Presentation transcript:
1Going Paperless with DocuWare: Keys to Success Presented by:Linda Nearing,Supervising Deputy ProsecutorTippecanoe County Title IV-DChild Support Program
2Outline 1. Who we are 2. How we use DocuWare 3. Keys to our success (so far)
3Who We Are Tippecanoe County Prosecutor Title IV-D Child Support ProgramEstablish paternityEnforce ordersJudicialAdministrativeLocate parentsEstablish ordersChild supportMedical coverage
4Who We Are By the Numbers Open cases: 5,500 Longevity 28+ years Retain closed cases 3 yearsTotal pages 1,000,000Filing space sq ft.
5How We Use DocuWare Objectives Reduce paper cost Reclaim space Increase productivityLocate filesReorganize workflow
6How We Use DocuWare Functionality Court hearing Investigation Customer serviceEnforcementCase management
7Keys to SuccessInternal ChampionProject PlanningStaff Acceptance
8In-house Project Coordinator Keys to SuccessInternal ChampionIn-house Project CoordinatorKnowledgeOffice operationsTechnologyAuthorityTime / CommitmentDecisions will include design of the system, personnel decisions, policy decisions.
9Keys to SuccessProject PlanningConversionDesignFile cabinetIndex
10File Cabinet Design 1 file = 1 DocuWare document Documents too big1 document = 1 DocuWare documentToo much indexing