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Re-thinking Classification and Indexing Recordkeeping Innovation Adelle Ford.

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Presentation on theme: "Re-thinking Classification and Indexing Recordkeeping Innovation Adelle Ford."— Presentation transcript:

1 Re-thinking Classification and Indexing Recordkeeping Innovation Adelle Ford

2 Context Why do recordkeepers classify? New techniques – design, development and deployment Opportunities in the digital world Summary

3 A new dialogue for the digital world ContextContext

4 Why do recordkeepers classify? AUTHENTICITYSYSTEMIZATION USABILITY RELATIONSHIPS Why do recordkeepers classify?

5 Why do recordkeepers classify? Methods Not unique to recordkeeping Classification – grouping and arranging Managed and unmanaged

6 Why do recordkeepers classify? Myths, Means and Outcomes A place to file Attribute not structure Search and retrieval Disposal Hierarchical Functional classification is passé

7 New techniques – design, development and deployment – What does it look like? Simple Application Design Manage Personnel Investigate Complaints Chief Executive Officer Chief Financial Officer Accounts Clerk Recruit Employees Finance Human Resources Chief Executive Officer Chief Financial Officer Accounts Clerk Indexing Points (subjects and topics) Record Classification (Activity) Record Classification (Function) Manage Personnel Investigate Complaints Sexual Harassment Bullying Recruit Employees Develop Policy Allowances Fringe Benefits Tax Recruitment Manage Employees Source: Standards Australia, Handbook, Records Classification

8 New techniques – design, development and deployment – What does it look like? Work Process Design Source: Standards Australia, Handbook, Records Classification

9 Opportunities in a Digital World Overcomes physical constraints Location does not have to be fixed Item description feasible Titling is not the only retrieval point Opportunities in a digital world Dorling Kindersley, 2011

10 Opportunities in a Digital World Personalization Multiple classification systems Search Opportunities in a digital world Zondervan (April 12, 2011)

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12 Hardcopy to digital models Functional approach has more validity Harnessing the crowd SummarySummary

13 Adelle Ford Recordkeeping Innovation


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