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PowerPoint Basics. PowerPoint basics: Part 1 An introduction to producing PowerPoint presentations as ONE tool to help you deliver your message Presented.

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Presentation on theme: "PowerPoint Basics. PowerPoint basics: Part 1 An introduction to producing PowerPoint presentations as ONE tool to help you deliver your message Presented."— Presentation transcript:

1 PowerPoint Basics

2 PowerPoint basics: Part 1 An introduction to producing PowerPoint presentations as ONE tool to help you deliver your message Presented by Dan Dyck, Mennonite Church Canada, for International Workers at Mission Seminar 2004

3 PowerPoint basics: Part 1 Two essentially different ways to use PowerPoint: 1.Interactive, supportive visual aid in telling a story, teaching, or providing information –Pros: –Passionate narration, interactive -Allows opportunities for eye contact between presenter and audience –Cons: -Requires good prep and rehearsal time

4 PowerPoint basics: Part 1 Two essentially different ways to use PowerPoint: 2.Stand alone presentation, delivering the story in the way one might present a video –Pros: Consistent message each time, more friendly to use of music/audio, good intro/icebreaker –Cons: More technically complex to produce, little interaction with presenter until finished

5 Before you start… 6 steps Step 1: The Story Step 2: Pictures Step 3: Words Step 4: Pictures and Words Step 5: Delivery Step 6: Interaction

6 Step 1: The Story Develop Story Outline –How much time? –Who is your audience? –Why have they come? –What are the 2-3 most important points of your message? –Think in terms of section titles and sub- titles

7 Step 2: Pictures Collect images –People connect with people –Aim for quality images

8 Step 3: Words Compose your message; point form, or full narrative – your choice –Less is MORE : limit animation, fonts, colours

9 Step 4: Pictures and Words Adding images to a slide Linking your narrative to the images Adding words to images Getting to church in Dubai

10 Step 5: Delivery Delivering your presentation Practice, practice, practice Arrive early Print notes pages –Stay on track –Stay synchronized

11 Step 6: Interaction Engage and enjoy your audience!

12 Handouts Prepare printed handouts for those who ask

13 When you don’t have an LCD projector… Create story pictures Highlight the story pictures with narrative Pass them around –Tip: One of the secrets to using PowerPoint effectively is knowing when not to use it!

14 PowerPoint Basics: Part 2 Producing Your Presentation –Navigating around PowerPoint –Using a template/master slides –Working with images –Working with text –Layers –Slide transitions –Adding Motion –Moving your presentation to another computer –Dos and Don’ts

15 Navigating around PowerPoint Views Notes pages –Changing window sizes –Master pages –Slide layouts Slide sorter Presentation view

16 Using a template/master slides Branding is important; Use the dove! Master Slide: Overview Download template/resources at

17 Working with images Insert –Picture From file Sizing images –Click on image to display –Adjust screen size using the ‘handles’

18 Working with text Adding text Sizing text Changing fonts Changing text colours How much text is too much? Contrast: What you see may not be what you get

19 Layers & Groups Ordering items on the slide Grouping items

20 Slide transitions Make it smooth Keep it clean Keep the focus on the presentation How to: –Select ‘Slide Show’ –Select ‘Slide Transition’ Remember: Less is MORE

21 Adding Motion Keep it clean Stay focused “The medium is the message.” – Marshall McLuhan, media analyst ( ). Use only effects that contribute to the message!

22 Basic animation How to: Select item on slide: Text, graphic, or photo Click on “Slide Show”, and “Custom Animation” Click on “Add Effect” and choose one Modify Timing, Speed, Options, etc.

23 Moving your presentation to another computer Compressing images: Making the file smaller Using “Pack ‘n Go”

24 Dos and Don’ts Do focus on telling the story Do spend adequate time in production and presentation rehearsal Do keep it brief Do add interesting facts Do use text sparingly on slides

25 Dos and Don’ts Don’t overdo the eye candy Don’t use EVERY picture you have Don’t use sound effects Don’t use the slides as your script

26 PowerPoint Alternatives Digital Camera software PhotoJam –www.shockwave.com/sw/content/photojam IRFANVIEW –www.irfanview.com/main_download_engl.htm

27 Additional Resources

28 Thank You!


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