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© British Columbia Institute of Technology Enterprise BCIT A Year of Growth Leo de Sousa, Enterprise Architect British Columbia Institute.

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Presentation on theme: "© British Columbia Institute of Technology Enterprise BCIT A Year of Growth Leo de Sousa, Enterprise Architect British Columbia Institute."— Presentation transcript:

1 © British Columbia Institute of Technology Enterprise BCIT A Year of Growth Leo de Sousa, Enterprise Architect British Columbia Institute of Technology Enterprise, ENT07 Oct 4, 2006, 10 am

2 Session Rules of Etiquette Please turn cell phones/pagers off or switch to vibrate mode Please turn cell phones/pagers off or switch to vibrate mode If you must leave the session early, please do so as discreetly as possible If you must leave the session early, please do so as discreetly as possible Please avoid side conversations during the presentation. Please avoid side conversations during the presentation. Thank you

3 Enterprise Architecture – A Year of Growth Enterprise Architecture: A Framework Enterprise Architecture: A Framework EA - The Year in Review EA - The Year in Review Enterprise Architecture Models Enterprise Architecture Models What is next for Enterprise Architecture? What is next for Enterprise Architecture? Questions Questions

4 What is Enterprise Architecture? A Framework Enterprise Architecture is a framework that : continuously aligns technology services with changing goals and objectives of the institution based on standards (people, process and technology) continuously aligns technology services with changing goals and objectives of the institution based on standards (people, process and technology) Provides a common language to communicate the value of IT investments Provides a common language to communicate the value of IT investments allows IT organizations to more strategically and effectively support the Institution’s Strategic Vision allows IT organizations to more strategically and effectively support the Institution’s Strategic Vision

5 Why Enterprise Architecture? Alignment of IT to the Institute’s Strategy – “Doing the Right Things” Alignment of IT to the Institute’s Strategy – “Doing the Right Things” Ensure the adoption of technology aligns to the changing educational / business strategy and mission Ensure the adoption of technology aligns to the changing educational / business strategy and mission Improved Planning and Reduced Complexity – “Doing Things Right” Improved Planning and Reduced Complexity – “Doing Things Right” Create an Enterprise Architecture – establishing a process that is simplifies researching, building/acquiring, maintaining and retiring technology Create an Enterprise Architecture – establishing a process that is simplifies researching, building/acquiring, maintaining and retiring technology Adoption of Disciplined Strategies – “Best Practices” Adoption of Disciplined Strategies – “Best Practices” Adopt IT “best practice” disciplines such as IT Governance (ITG), IT Service Management (ITIL), Project Management (PM), etc Adopt IT “best practice” disciplines such as IT Governance (ITG), IT Service Management (ITIL), Project Management (PM), etc

6 Implement Disciplined Strategies IT Adoption of Methodologies “Best Practices” Enterprise Architecture Enterprise Architecture Security Methodology Security Methodology Business Continuity/Disaster Recovery Planning Business Continuity/Disaster Recovery Planning Project Management Project Management Business Analysis Business Analysis Information Architecture Information Architecture ITIL Service Management – Incident Management, Service Management – Core Services Catalogue, Change Management, Configuration Management ITIL Service Management – Incident Management, Service Management – Core Services Catalogue, Change Management, Configuration Management

7 EA Accomplishments /2006 Enterprise Architect a formal member of: Enterprise Architect a formal member of: TEK Management Team TEK Management Team IT Services Management Team IT Services Management Team Project Advisory Board (PAB) Project Advisory Board (PAB) Change Advisory Board (CAB) Change Advisory Board (CAB) Enterprise Architect has an advisory role to ITG Enterprise Architect has an advisory role to ITG Enterprise Architecture a standing agenda item on IT Services Weekly Managers’ Meeting Enterprise Architecture a standing agenda item on IT Services Weekly Managers’ Meeting Enterprise Architecture Approval of Projects (PAB) and Change Management (CAB) Enterprise Architecture Approval of Projects (PAB) and Change Management (CAB)

8 EA Accomplishments /2006 Project Advisory Board (PAB) Project Advisory Board (PAB) 50 Projects Reviewed with EA Approval 50 Projects Reviewed with EA Approval 27 Project Closeouts 27 Project Closeouts Change Advisory Board (CAB) Change Advisory Board (CAB) 413 Changes Reviewed with EA Approval 413 Changes Reviewed with EA Approval 9 compliance 9 compliance 36 new technology or service 36 new technology or service 144 resolutions to incidents/problems 144 resolutions to incidents/problems 222 upgrades/enhancements 222 upgrades/enhancements

9 Advantages of Enterprise Architecture 1. Alignment of IT to the Institute’s Strategy – “Doing the Right Things” IT Governance utilizing Enterprise Architecture models guide investments IT Governance utilizing Enterprise Architecture models guide investments Improved integration of applications that support strategic directions Improved integration of applications that support strategic directions Improved interoperability/integration Improved interoperability/integration A better ability to address critical enterprise-wide issues like identity mgmt, security, business continuity A better ability to address critical enterprise-wide issues like identity mgmt, security, business continuity Planned upgrade and exchange of system components Planned upgrade and exchange of system components 2. Improved Planning and Reduced Complexity – “Doing Things Right” Reduced complexity in IT architecture by reduction in service duplication Reduced complexity in IT architecture by reduction in service duplication Maximum return on investment in existing IT infrastructure Maximum return on investment in existing IT infrastructure The flexibility to make, buy, or out-source IT solutions The flexibility to make, buy, or out-source IT solutions 3. Adoption of Disciplined Strategies - enabling faster, simpler, and more effective technology adoption Buying decisions are simpler, because the information governing procurement is readily available in a coherent architectural plan. Buying decisions are simpler, because the information governing procurement is readily available in a coherent architectural plan. The procurement process is faster - maximizing procurement speed and flexibility to serve client’s needs without sacrificing architectural integrity. The procurement process is faster - maximizing procurement speed and flexibility to serve client’s needs without sacrificing architectural integrity. Server Architecture WebCT6 CE Contract Management

10 EA Accomplishments /2006 Vendor Partnerships Vendor Partnerships Sungard HE – co-created UDC Strategy and Assessment Service (EA for HE) Sungard HE – co-created UDC Strategy and Assessment Service (EA for HE) IBM – close reference client on server architecture (P-Series, VMWare, Blades) IBM – close reference client on server architecture (P-Series, VMWare, Blades) Oracle – working to plan our migration to Oracle 10g Oracle – working to plan our migration to Oracle 10g Novell – working to fully leverage our investment especially in Identity Management Novell – working to fully leverage our investment especially in Identity Management Peer Institution Partnerships Peer Institution Partnerships University of Victoria University of Victoria CEISS Institutions (BC HE Institutions) CEISS Institutions (BC HE Institutions) BC Net (BC Advanced Networking) BC Net (BC Advanced Networking) Charles Sturt University, Australia Charles Sturt University, Australia Formal Enterprise Architecture Presentations Formal Enterprise Architecture Presentations CBUC 2005 – Saskatoon, SK CBUC 2005 – Saskatoon, SK Sungard HE - UDC Week Tampa Bay, FL Sungard HE - UDC Week Tampa Bay, FL Sungard HE - Summit 2006 – Orlando, FL Sungard HE - Summit 2006 – Orlando, FL Sungard HE - UDC Strategy & Assessment Webinars – 3 online webinars Sungard HE - UDC Strategy & Assessment Webinars – 3 online webinars IT4BC 2006 – Vancouver, BC IT4BC 2006 – Vancouver, BC CBUC 2006 – Halifax, NS CBUC 2006 – Halifax, NS Oracle OpenWorld 2006 – San Francisco, CA Oracle OpenWorld 2006 – San Francisco, CA CAUDIT Inaugural Enterprise Architecture Conference – Bathhurst, NSW, Australia CAUDIT Inaugural Enterprise Architecture Conference – Bathhurst, NSW, Australia

11 Complexity Functional Richness New Delivery Capacity Value / Effectiveness Time Line BCIT – IT Services Value Migration Shifts (“as – is”) High Low Medium M/F COAX VM PC Terminals Banner Student Relational Databases Banner HR Green on Black Screens M/F Text Only Internet Virtualized Servers 4GL Reporting Banner Finance >200 S/W Pkgs In Labs Online Sync CoP’s & Collaboration Wireless Networks RTF OLAP Reporting Intranet >300 S/W Pkgs In Labs Online Curriculum Portals Data Mining Mobile Computing PDA’s Server Clustering Local Identity Mgnt Federated Digital Repositories Federated Identity Mgnt PKI Digital Signatures Data Warehousing VLS Storage Fabric eCommerce Streaming Video Conferencing >400 S/W Pkgs In Labs INB Fibre Networks ORAN HighSpeed Networks

12 Complexity Functional Richness New Delivery Capacity Value / Effectiveness BCIT – IT Services Value Migration Shifts (“as – is”) High Low Medium M/F COAX VM PC Terminals Banner Student Relational Databases Banner HR Green on Black Screens M/F Text Only Internet Virtualized Servers 4GL Reporting Banner Finance >200 S/W Pkgs In Labs Online Sync CoP’s & Collaboration Wireless Networks RTF OLAP Reporting Intranet >300 S/W Pkgs In Labs Online Curriculum Portals Data Mining Mobile Computing PDA’s Server Clustering Local Identity Mgnt Federated Digital Repositories Federated Identity Mgnt PKI Digital Signatures Data Warehousing VLS Storage Fabric eCommerce Streaming Video Conferencing >400 S/W Pkgs In Labs INB Fibre Networks ORAN HighSpeed Networks 600 Admin Users & Simple Calendars 1500 Admin Users , Calendar Attachments, Alerts 2700 Admin And Student Users Discussions, Doc Libraries, etc Time Line

13 Complexity Functional Richness New Delivery Capacity Value / Effectiveness Untapped and Wasted Function & Richness Marginalized Staff Effectiveness Point of Diminishing Returns Point of Diminishing Returns High Low BCIT – IT Services Value Migration Shifts (“as – is”) Medium Time Line

14 Complexity Functional Richness New Delivery Capacity Value / Effectiveness Increased Capacity “Doing Things Right” Value-Add “Doing the Right Things” Managed Complexity Increased Effectiveness E.A. IT Governance Structured Methodologies (PMO, EA, B/A, Resource Mgnt, Metrics Measurements, I.T. Security, etc) High Low BCIT – IT Services Value Migration Shifts (“Target”) Medium Time Line

15 Strategic Governance Model and EA Support Program Enterprise Departmental Innovative Opportunistic Funding Institute Program Control IT Program = schools or departments Institute = centrally governed Approval Consult Guidance

16 Development Life Cycle and EA

17

18 EA Models Communication using EA Models/Artifacts will help. EA models to show you: Goal Architecture Models Goal Architecture Models IT Governance Layered Model IT Governance Layered Model Technology Lifecycle Model Technology Lifecycle Model

19 BCIT’s Historical Architecture ( )

20 BCIT TEK Goal Architecture Full Integration Single Sign On to AppWeb Link to App (currently) ( ) ( )

21 IT Governance Layered Model Enterprise Architecture Starts With The Institution’s Strategy How this model was built: 1. Find Institution’s Strategy Documents and Published Directions 2. Link IT Services delivered to the published Institute Strategy and Objectives Benefits: Exposes the impact of strategy changes on Services Exposes the impact of strategy changes on Services Communicates the value of core services delivered Communicates the value of core services delivered

22 Create Data Standards Advisory 2. Institutional Objectives 3. Institutional Objectives 4. Institutional Objectives Create Data Standards Advisory EDUCATIONAL/BUSINESS SERVICE LAYER TECHNICAL SERVICE LAYER APPLICATIONS TECHNICAL INFRASTRUCTURE EDUCATIONAL TECHNICAL INSTITUTIONAL OBJECTIVES STRATEGIC GOALS Education Arch Technical Arch

23 Create Data Standards Advisory 2. Institutional Objectives 3. Institutional Objectives 4. Institutional Objectives Create Data Standards Advisory EDUCATIONAL/BUSINESS SERVICE LAYER TECHNICAL SERVICE LAYER APPLICATIONS TECHNICAL INFRASTRUCTURE EDUCATIONAL TECHNICAL INSTITUTIONAL OBJECTIVES STRATEGIC GOALS Connect BCIT to the World Learning Management Registrar’s OfficeDistributed Learning SrvBCIT International Course File MgmtManage Distrib LearningInternational Partnerships myBCIT TeamBanner TeamInfrastructure Team Manage PortalManage ERP IntegrationManage Servers WebCTmyBCIT Identity Management –Luminis LDAP, Banner Oracle Id and Access Mgmt, WebCT Id and Access Mgmt Database – Oracle, SQL*Server Operation Systems – AIX 5.2, Windows 2003 Server Hardware – IBM P Series, IBM 445ESX VMWare, Hitachi SAN Network – Ethernet, TCP/IP Banner Student Multi-mode Learning Collaborative Learning Distributed Learning China BTech Pipeline Program Program Heads Program Delivery Faculty Teaching Luminis Data Integration Implement WebCT6 CE Service Desk Manage Incidents Best Teaching Practices Education Arch Technical Arch

24 Create Data Standards Advisory 2. Institutional Objectives 3. Institutional Objectives 4. Institutional Objectives Create Data Standards Advisory EDUCATIONAL/BUSINESS SERVICE LAYER TECHNICAL SERVICE LAYER APPLICATIONS TECHNICAL INFRASTRUCTURE EDUCATIONAL TECHNICAL INSTITUTIONAL OBJECTIVES STRATEGIC GOALS Education Arch Technical Arch The Business of BCIT Implement Cognos 8 BI Suite Data Standards & Dictionary Data Quality Assurance Data ArchitectureModeling & Forecasting KPI Performance Management Registrar’s OfficeFinanceHuman Resources Student ReportingFinancial ReportingHR Reporting Cognos TeamOracle TeamWeb Services Manage Cognos EnvDatabase AdministratonManage Web Presence Ministry DW Submission Data Warehouse Operational Reporting Instutional Research External Reporting School Ops Mgrs Academic Reporting Business Analytics Service Desk Manage Incidents Identity Management – Novell Identity Manager, Luminis LDAP, Cognos LDAP Database – Oracle Operation Systems – AIX 5.2, Windows 2003 Server Hardware – IBM P Series, IBM 445ESX VMWare, Hitachi SAN Network – Ethernet, TCP/IP

25 Create Data Standards Advisory 2. Institutional Objectives 3. Institutional Objectives 4. Institutional Objectives Create Data Standards Advisory EDUCATIONAL/BUSINESS SERVICE LAYER TECHNICAL SERVICE LAYER APPLICATIONS TECHNICAL INFRASTRUCTURE EDUCATIONAL TECHNICAL INSTITUTIONAL OBJECTIVES STRATEGIC GOALS Education Arch Technical Arch Connect BCIT to the World Efficient Business Processes Registrar’s OfficeHuman Resources Student RegistrationEmployee Management ServerTeamBanner TeamSecurity Team Manage Id InfrastructureProvision Identity DataManage Security Novell Id MgrBanner Student Identity Management –Novell LDAP, Banner Person Id Database – Oracle, LDAP Operation Systems – AIX 5.2, Novell OS Hardware – IBM P Series, IBM 445ESX VMWare, Hitachi SAN Network – Ethernet, TCP/IP Banner HR Single Point of Access Security Management Lotus Quickplace Identity Management Service Desk Manage Incidents The Business of BCIT Aruba Wireless

26 BCIT Technology Lifecycle Definitions Researching Investing Retiring Steady under investigation or evaluation must be pre-approved, proof of concept no impact on Investing or Steady deployments not for wide scale deployment until proven research projects that do not meet success criteria are moved to Retiring quadrant central funding in people and budget centrally managed deployments enterprise deployment central support contained in ITS Service Catalogue actively managed and upgraded new implementations are encouraged application is being phased out because it is ‘end-of-life’ or strategy has changed may be replaced by another deployment remove from ITS Service Catalogue funded/supported in partnership with client areas jointly managed deployments with clients departmental deployment distributed support deployments in maintenance mode new implementations are not encouraged

27 BCIT Technology Lifecycle 2004 Researching Investing Retiring Steady WebCT4 Personal Files ArchibusmyBCITLotusBanner 6 Cognos 7 Housing Bookstore Parking Cognos 6 Library Security

28 Adapted from Geoffrey Moore and Gartner BCIT Technology Lifecycle 2005 Researching Investing Retiring Steady WebCT4 Housing Bookstore ParkingArchibusmyBCIT Personal Files BLOG WebCT6 Web Files CoP Cognos 6 LotusBanner 6 Cognos 7 Banner 7 Library Security

29 Adapted from Geoffrey Moore and Gartner BCIT Technology Lifecycle 2006 Researching Investing Retiring Steady WebCT4 Banner 6 Housing Bookstore Parking BLOG Archibus Personal Files WebCT6 Web Files CoP LotusBanner 7 Cognos 7 myBCIT Cognos 8 Enterprise Document Mgmt Library Security

30 Adapted from Geoffrey Moore and Gartner Researching Investing Retiring Steady WebCT4 Banner 6 Housing Bookstore Parking BLOG Archibus Personal Files CoP LotusBanner 7 Cognos 7 myBCIT BCIT Technology Lifecycle 2007 WebCT6 Web Files Integration Engine Cognos 8 Library Enterprise Document Mgmt Security

31 IT Services Enterprise Data Dictionary Application Portfolio Services Matrix Configuration Management Database (CMDB) (infrastructure) Relies on Data Relies on Applications Relies on Infra

32 Enterprise Architecture Communication EA Workplace EA Workplace collaboration workplace for EA collaboration workplace for EA EA Blog EA Blog discussion on Enterprise Architecture topics discussion on Enterprise Architecture topics EA Wiki EA Wiki internal collaborative EA development environment internal collaborative EA development environment EA Presentations EA Presentations internally and externally internally and externally

33 BCIT Enterprise Architecture Plan EA Strategy continues to evolve in a three phased approach Enterprise Architecture Strategy Evolve EA Methodologies EA Artifact Development Integration into New Projects Integrate EA with Core Services PM and Chg M EA Approval IT Governance Guidance Partner Relationships Technology Strategy Co-development of Services 1 2 3

34 Enterprise Architecture Philosophy 100 When introducing new functions, features, or infrastructure, we will ALWAYS look at existing vendors and products FIRST. This will: Ensure we are making fiscally sound decisions Ensure we are making fiscally sound decisions Allow us to leverage existing relationships and licenses Allow us to leverage existing relationships and licenses Avoid unnecessary complexity by introducing yet another technology to learn and support Avoid unnecessary complexity by introducing yet another technology to learn and support Leverages native integration within existing vendors/products/features Leverages native integration within existing vendors/products/features Prevent further dilution of skill sets Prevent further dilution of skill sets EA 100 will then apply the following tests (assuming and existing vendor or technology can be identified): Does the identified solution adequately meet the user needs? Does the identified solution adequately meet the user needs? Is the solution fiscally responsible? Is the solution fiscally responsible? If we pass both tests, then we WILL license/implement that solution.

35 Enterprise Architecture aligns … People … Research Technologies Learning & Teaching Technologies Business Technologies Enterprise Architecture By using a framework containing disciplined strategies to align with the Institution’s Vision Process … Technology …

36 Questions? A Challenge Please complete the session evaluation. Thank You

37 Thank You! Leo de Sousa, Enterprise Architect British Columbia Institute of Technology


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