GE 121 – Engineering Design - 2009 Oral Presentations An important part of engineering communication In many cases the attendees will be decision makers May not have had time or interest to read the report Affords the Design Team an opportunity to present its work and get useful feedback
GE 121 – Engineering Design - 2009 Knowing the Audience Team should know who they are presenting to Tailor the presentation to the audience Technical Level Required detail
GE 121 – Engineering Design - 2009 The Presentation Outline Details in section 9.2.2 Text The typical presentation structure includes: Title Slide – Identifies Client, Project and Design Team Overview of the Presentation – Shows the audience the direction the presentation will take Problem Statement – Initial statement given by the client, how problem statement changed as team came to understand the problem
GE 121 – Engineering Design - 2009 The Presentation Outline (continued) Background Material on Problem – Relevant Prior Work, other materials developed through Team Research Key objectives of the Client and Users – Top Level or Two of the Objectives Tree Functions that the Design Must Fulfill – Focusing on Basic Functions, but possibly including Unwanted Secondary Functions Design Alternatives – Particularly those considered at evaluation stage Highlights of the Evaluation Procedure and Outcomes – Key Metrics or Objectives that bear heavily on the outcome
GE 121 – Engineering Design - 2009 The Presentation Outline (continued) Selected Design – Explaining Why this Design was Chosen Features of the Design – Highlighting Aspects that make it Superior to other Alternatives and any Novel or Unique Features Proof of Concept Testing (Results) – Especially for an Audience of Technical Professionals Demonstration of Prototype – If one was developed, it can be shown. Videos / Stills also Conclusions – Including Identification of any Future Work to be done
GE 121 – Engineering Design - 2009 Presentations are Visual Events Avoid using too many slides or graphics (Allow 1-2 slides per minute) Beware of clutter — highlight key points so speakers can expand upon them Keep graphics simple (flashy, clever, or weird graphics may distract the audience) Use color skillfully Don’t try to substitute graphics directly for the text of the final report.
GE 121 – Engineering Design - 2009 Practice is Essential to Successful Presentations Teams should time practice presentations to learn how to manage time Prepare for expected questions in advance It is better to admit that you don’t know something than to get caught BS-ing! Select a “batting order” for speakers
GE 121 – Engineering Design - 2009 Design Reviews Special types of presentations that allow for more give and take on technical issues Teams should participate in design reviews with the intent of learning how to improve their designs, and should expect constructive criticism Some criticisms or questions may tempt the team to feel insulted or defensive, but they can offer key insights that are very useful
GE 121 – Engineering Design - 2009 GE121 Project Presentation Format Time constraints 15 minute presentation 5 minutes questions 3 minutes transition to next presenter 1 minute peer evaluation Participation 15 minute presentation should be split approximately equally between group members Content Overall presentation About 2/3 of presentation should be on PROCESS for the design About 1/3 of presentation should be on the FINAL DESIGN Outline See section 9.2.2 in the text book (previous slides) Slide Content / Layout See section 9.2.3 in the text book (previous slides)
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