Presentation on theme: "48/96 Work Schedule Presented by: Engineer Todd Marty"— Presentation transcript:
148/96 Work Schedule Presented by: Engineer Todd Marty Firefighter/Operator Tim SwanerFirefighter/Operator Micah Rader
2What is the 48/96? 48 hours on/96 hours off Something different Something progressiveWhat is the 48/96? Exactly what it says….48 hours on and 96 hours off.It is something different that has been 100% accepted by the fire departments that use it. As I will mention later, we have yet to find a department that has moved away from this schedule after implementing it.This is something progressive. This could really bring some attention to our department in the state. We are currently unaware of a department in Colorado that uses this schedule. We could be the first.
3The 48/96 and the Fire Service Utilized by professional fire departments since the early 1990’sWidespread and rapidly gaining in popularityOver two dozen departments switching to the 48/96 in the last five yearsThis schedule is not a theoretical experiment in the fire service but a proven and valid schedule optionDepartments using the schedule are diverse in their demographics, management structure, and overall philosophiesRepeat segmentMostly California and western USAll of the research has been done regarding the overall idea hereWhat we found here was that some of the departments were like ours… small to medium size departments with sporadic call volume. We also found that some of the departments were NOT like ours……… they are much larger departments, running many more calls than we do here…..they are operating very successful under the proposed 48/4’s schedule.
4Fire Departments working the 48/96 Albuquerque FireResponds on over 50,000 calls a yearSix of Albuquerque’s 21 stations run between 350 and 500 calls a month12 to 17 calls per day36 to 51 calls per tourPerform ALSHas been working the 48/96 for nine yearsPerforms ALS- we believe this to be very important as their thought processes can be much more involved in times of fatigue that those of Eagle River Fire9 years- it must work well otherwise it would not still be in place (If they question this- contracts that this may have been negotiated out of by now
5Fire Departments working the 48/96 Cont… City of San Bernardino Fire Department11 stationsThree stations run 350 to 500 calls per month12 to 17 calls per day36 to 51 call per tourYou may think we are comparing apples to oranges here….we do not believe this to be the case in this situation……we believe that by showing you the busiest departments successfully on this schedule will show you that call volume should NOT be a factor in your decision makingCall per tour- now running 24 to 34 calls per tour. This means more rest.
6Interesting findingsAll of the departments working the 48/96 share an overwhelming level of satisfaction with the scheduleNone of the agencies chose to return to their previous scheduleOne of the more telling findings the 48/96 Committee identified was that all of the departments working the 48/96 share an overwhelming level of satisfaction with the schedule
7Comparisons of the 48/96 vs. the Kelly Schedule No differences for administration3 Platoons, ABC shifts56 hours per week112 hours per pay period121 shifts per year48/96 and Kelly Schedules are both…….No differences for admin. i.e. payroll
8Specifics to each schedule Number of four-days per yearMornings at home not traveling to or from work per yearWeekend rotationsNumber of complete weekends offOther weekend statisticsThe following slides get down to the specific numbers of each schedule- they are as follows:…..
9Number of four-days per year Kelly40 per year48/9660 per year20 more per year (50% increase)50% increase in the number of 4-days per year50% more time to… go to the lakego mtn bikingplan that short get away50 % increase in the amount of time that you get to spend w/ FAMILY..friendsor just resting and recovering from work…with NO change to the way the department manages the administrative details i.e. payroll.
10Mornings at home not traveling to or from work Kelly3 of every 933% of mornings at home120 per year48/963 of every 650% of mornings at home180 per year60 more (50% increase)Counting days starting on day two of a four-day and continuing to the first day of the following four-day.50% more you will get to wake up at home…with your family, participating in getting the kids ready for school, interacting. Not spending money on gas, not adding to pollution. At home.60 more (50% increase) days that you wake up at home
11Weekend rotations Kelly 48/96 Sat / Sun. Sat / Sun. X O O X X O X X X O X OO O O OO X O OO X O OO X RepeatRepeatX = 24 hour shift on duty, 0 = 24 hours off duty.Current schedule yields TWO Sat./Sun. off every three rotation.48-96 yields THREE Sat./Sun. off every three rotations.What does this mean?
12Complete Weekends Off Kelly 48/96 9 more (50% increase) 33% of weekends off per year17 per year48/9650% of weekends off26 per year9 more (50% increase)
13Work One Weekend Day (Sat or Sun) Kelly35 per year48/9617 per year18 less (50% reduction)
14Short-term fatigueOne of the biggest advantages of the 48/96 is that it allows employee more opportunity to recover from sleep deprivation/ long-term fatigue.One of the biggest advantages of the 48/96 is that it allows employee more opportunity to recover from sleep deprivation/ long-term fatigue. How is this true? Firefighters found that they were not getting the rest needed between duty days with the modified Kelly schedule. They were at home raising families, working other jobs, or working on their house.
15Fatigue and the 48/96Departments found that after the schedule change, the issues of increased fatigue were not realizedDepartments found that over time the schedule can significantly reduce fatigueNo increases in injuries or disabilities resulting from the schedule changeDepartments have seen a reduction in sick leave useMany employees support the 48/96 because of the fact that over time the schedule can significantly reduce fatigue.Employees did not report an increase in fatigue through each of the 48-hour tours.In regards to short-term fatigue, members stated that their levels of fatigue were comparable or higher on the 3rd shift of the Kelly schedule, which offers no significant rest periods between shifts, when compared with the second shift of the 48/96.Departments that have switched to the 48/96 schedule have seen no increases in injuries or disabilities resulting from the schedule change.In addition many departments have seen a reduction in sick leave use
16Short-term fatigueDuring busy periods short-term fatigue would be expected to increase for some individuals working our current schedule, the 48/96, or with any schedule.It’s the nature of the beast.Employees working extended shifts, 48s & 72s, is not new to ERFPD.Short-term fatigue also exists with the Kelly (3/4) schedule and with any schedule where an employee can be expected to work for extended hours. Employees working extended shifts, 48s & 72s, is not new to ERFPD. It happens much of the time and without second thought.Independent of which schedule we work we will have exceptionally busy shifts or periods from time to time which will require adjustments to the daily routine. That’s the nature of the fire service. Departments contacted felt that short-term fatigue was not any more of a significant issue than with other work schedules.Short-term fatigue becomes a serious issue when coupled with long-term fatigue and we are going to talk about that next. One of the biggest advantages of the 48/96 is that it allows employee more opportunity to recover from sleep deprivation/ long-term fatigue.
17The 48/96 decreases long term fatigue in many ways The 48/96 increases rest periods (4-days) by 50%, increasing the number from 40 to 60 a year.the frequency of “4-days” increases to a “4-day” every 6 days as opposed to every 9 days with the Kelly scheduleEvery time an employee leaves work he goes on a 4-day/rest period. In addition, the frequency of “4-days increases to 60 “4-days” compared to 40 on the Kelly sked.An employee who works overtime shifts during their “4-days” sees his/her percentage of “4-days” increase even more significantly.For example, an employee who works an average of 10 overtime shifts a year, during their “4 days”, can see an increase of “4-days” of 67% from 30 to 50 a year,while an employee who works 20 overtime shift a year, during their “4 days”, can see a a doubling in the number of “4-day” on an annual basis from 20 to 40 a year.  On Kelly schedule: working 10 overtime shifts during “4-days” decreases the number of “4-days” from 40 to 30, on the 48/96: working 10 overtime shifts during “4-days” decreases the number of “4-days” from 60 to 50. – On Kelly schedule: working 20 overtime shifts during “4-days” decreases the number of “4-days” from 40 to 20, on the 48/96: working 20 overtime shifts during “4-days” decreases the number of “4-days” from 60 to 40.
18The 48/96 decreases long term fatigue in many ways The 48/96 increases the number of “sleep in days” (days waking up at home and not going to work) by 60%, increasing the number from 9 to 15 per month.Working overtime shifts during employees “4-days” has a similar effect in increasing the percentage of “sleep in days” when compared to the Kelly schedule. In other words, when looking at the overtime formulas in the previous slide, the same general rule applies. There are so many more days off at home that the numbers are in the favor.
19The 48/96 decreases long term fatigue in many ways The 48/96 reduces the number of days/hours an employee spends getting ready for work and time in the commute by 50%.A reduction of time spent in the commute reduce both stress and fatigue. At this time this point may not go far in that only one person commutes from Denver. However, this would hold true for those who would choose to live where it is cheaper to live and still maintain employment with Eagle River Fire.
20Sick Leave and the 48/96 Schedule Many departments that have switched from the 3/4 schedule (Kelly schedule) to the 48/96 have reported significant reductions in sick leave use after switching to the 48/96.We believe this to be true. The reason for this is the disappearance of having to drag tired bodies in on the third day of a tour. Elaborate further if needed.
21Some true examplesPacifica Fire Department had a 20% reduction sick leave use after switching to the 48/96 scheduleMinneapolis Fire Department switched to a modified 48/96 schedule and saw an overall reduction in sick leave use by 34%Manhattan Beach Fire Department had an 80% reduction in sick leave use after switching to the 48/96 scheduleHalf Moon Bay Fire Department had a 10% reduction in sick leave use after switching to the 48/96 schedule1. Monthly sick leave use averaged 7.5 days/month for the 24 months prior to changing from the Kelly to the 48/96 schedule. After switching to the 48/96 sick leave usage dropped to an average of 6 days/month. Data provided by Bill Wilson of the Pacifica Fire Local.2. Minneapolis Fire schedule consists of one shift working a 48/96 with the remaining shifts working a modified Kelly schedule. Monthly sick leave use averaged 166 days/month for the 24 months prior to changing from the Kelly to the 48/96. After switching to the modified 48/96-schedule, sick leave usage dropped to an average of 110 days/month. The shift working the 48/96, the C-shift, saw a reduction of sick leave from the department monthly average (per shift, i.e. A, B or C shift) of 66 days/month to 43 days/month. Information provided by BC Jim Clack, Minneapolis Fire Department.
22Additional FindingsWhat were departments motivation for a schedule change?An increase in rest periodsAble to live further away resulting in a home to live inMore time at home with family
23Additional FindingsWhy did other departments seek to change to this schedule?A means of attracting and maintaining employeesThey saw the positive benefits and improvements in morale in surrounding departments who had switched to the 48/96On the second note, I personally am tired of this term. If I had another I would use it. The bottom line is that this does not change anything in the number of days serving the public. All it does is restructure them in a way that has proven to be beneficial to firefighters and their departments alike.
24Member Voting resultsAll departments voted on the 48/96 issue in one way or another before contacting their departments. Generally there were two votes: one to initiate a trial period and one to make it official at the end of the trial period. In EVERY case the number of “yes” votes increased significantly once the trial period was over.In all cases, a simple majority was needed to approve a trial period. Votes for the initial trial period ranged from 52% to 84% in favor. The final votes to adopt the schedule at the end of the 1-year trial period ranged from 90% to 100% in favor. Only two were below 90%, one at 80% and one at 75%.
25What are the benefits that the departments experienced? Improved morale was a comment heard over and over.Employees are well rested after “4 days off” and are eager to come to work.Employees felt more productive and better organized on and off duty.Fewer transitions between shifts made for less duplication, better communication and more operational continuity.
26What are the benefits that the departments experienced? Increased productivity and project follow through on dutyEmployees found the schedule allowed for more flexibility in scheduling daily work over two days.Members with program responsibilities can leave paperwork on their desk to work on for two days.Follow-up meetings and phone calls are easier to follow up on the second day.
27What are the benefits that the departments experienced? Better communication between shiftsReduction of lost information at shift exchangesLess duplication of workShopping for food can be done once on the first shift for both daysThis leaves more time for training, cleaning and maintenance.
28What are the benefits that the departments experienced? This schedule has already been adopted by Shift Calendars, Inc. This is the company that we currently use for our shift calendars.
29TelestaffTelestaff can easily be adapted to the 48/96 schedule. Other departments on the 48/96 use Telestaff, including ERFPD.
30ConclusionAt this time the response to this schedule is overwhelmingly positive.Progressive change supported 100% by the Union and the student-residents.
31Conclusion 48/96: A Simple Solution We are very fortunate to have a group of young, hard working, dedicated employees which should make transition easy and favorable for all.
32Conclusion No change to the number days worked or hours worked. Eagle River Fire does not see the consistent call volumes that these bigger departments see.
33ConclusionPropose a trial period of one year at which time we can sit down and discuss implementation.Once a department has switched to the 48/96 schedule, none have returned to their prior schedule.