Presentation on theme: "Risk and RACI: Defining Clear Roles"— Presentation transcript:
1 Risk and RACI: Defining Clear Roles July 15, 2014
2 ApproachUnderstand the Top level components and clear subcomponents of the Risk Management Process applied to IRMS.Clearly bound the Knowledge/Evaluation and Monitoring functionsSocialize function and scale divisions for groups evaluating existing system roles (including review of previous work)
5 Establishing the Context Definition: Defining the external and internal parameters to be taken into account when managing risk. Setting the scope and risk criteria for the Risk Management Policy.IRMS Context: Provincial strategies, commitments, policies with desired outcomes.Accountable/Responsible: Policy MakersConsulted:IRMS PartnersInternal and External stakeholders.
6 Risk Identification Accountable: Land Use Planners Definition: Process of finding, recognizing and describing risks.Note 1: Involves identification of risk sources, events, their causes and potential consequences;Note 2: Can involve historical data, theoretical data analysis, informed and expert opinions and stakeholder needsIRMS Context: Gathering the sources of knowledge that will be considered in the Land Use Planning Exercise. IncludesExample: Groundwater Quality – Regional picture (spatial) and historical baseline and future trends forecast.Accountable: Land Use PlannersResponsible: Knowledge GeneratorsHistorical BaselineFuture ForecastGroundwater Quality IndicatorsRegional Knowledge and Context for Groundwater Quality Indicators195020002050Time
7 Likelihood of Occurrence Risk AnalysisDefinition: Process to comprehend the nature of risk and to determine the level of risk.Note 1: Provides basis for Risk Evaluation and decisions about Risk TreatmentNote 2: Includes Risk EstimationIRMS Context: Forecast scenarios on the likelihood that hazards may impact on groundwater quality and the potential consequences. Depict visually by populating a risk matrix.Accountable/Responsible: Land Use PlannersExample: Threats to Groundwater QualityLowMediumHighConsequenceLikelihood of OccurrenceHazardsConsequences
8 Risk EvaluationDefinition: Process of comparing the results of the Risk Analysis with Risk Criteria to determine whether the risk and/or its magnitude is acceptable or tolerable.Note: Assists in the decision about Risk TreatmentIRMS Context: Decisions about what activities are acceptable and/or can be tolerated based on a range of controls: policy, management, regulatory tools, monitoring.LowMediumHighConsequenceLikelihood of OccurrenceIntolerable Risk Level: Inadequate controls in place to reduce risk to acceptable levelTolerable Risk Level: Risks can be reduced with either current or future controlsAcceptable Risk Level: Monitor and further reduce where practicable.Accountable/Responsible: Policy MakersResponsible: Land Use Planners
9 Risk Treatment Definition: Process to modify risk. IRMS Context: risk avoidance by deciding not to start or continue with the activitytaking or increasing risk in order to pursue an opportunityremoving the risk sourcechanging the likelihood; changing the consequences; sharing the risk with another party or partiesretaining risk by informed decisionIRMS Context:*Decisions: Accountable: Policy Makers. Responsible: Land Use PlannersDecisions on controls - strategies in regional plans environmental monitoring frameworks, regulatory, tools, policy.*Implementation: Accountable/Responsible: System Manager. Responsible: Regulators Implementing controls.HazardsConsequencesControlsPreventative ControlsReactive/Response Controls
10 Monitor and ReviewDefinition: Continual checking, supervising, critically observing or determining the status in order to identify change from the performance level required or expected.*Ambient: Accountable/Responsible: Knowledge Generators. Informed: Policy Makers, Regulators, Land Use Planners, RespondersOngoing monitoring evidence as to how the natural system is performing.*Performance: Accountable: System Manager. Responsible: Policy Makers, Regulators, Land Use Planners, Responders. Consulted: Knowledge GeneratorsOngoing review of the performance of the controls based on the ambient monitoring evidence.
12 Within AEMERABuild out understanding and vision for what are IRMS needs for Knowledge and Evaluation and MonitoringFocus on three areas of Accountability/ResponsibilityRisk IdentificationMonitoring and ReviewCommunication and Consultation
13 Environmental Knowledge Requirements for Risk Identification LARP Sub-ThemesLARP ThemesQualityBIODIVERSITYWATER (surface and groundwater)LANDAIRRisk Analysis ProcessAcid DepositionEmissionsDisturbed LandUndisturbed LandDetailed List of indicators requiring knowledge and tailored monitoringTerrestrial HabitatAquatic HabitatQualityQuantityBiotic CommunitySpecies at RiskWildlife (Terrestrial)Aquatic Life
15 Environmental Monitoring and Review Requirements LARP Sub-ThemesLARP ThemesQualityBIODIVERSITYWATER (surface and groundwater)LANDAIRAcid DepositionEmissionsDisturbed LandUndisturbed LandRisk TreatmentMonitoring Plans Developed to Report against Regional Plan IndicatorsTerrestrial HabitatAquatic HabitatQualityQuantityBiotic CommunitySpecies at RiskWildlife (Terrestrial)Aquatic Life
16 Environmental Communication and Consultation Requirements LARP Sub-ThemesLARP ThemesQualityBIODIVERSITYWATER (surface and groundwater)LANDAIRAcid DepositionEmissionsDisturbed LandUndisturbed Land(Both data and knowledge onCondition of Environment)Ambient ReportingMonitoring Plans Developed to Report against Regional Plan IndicatorsTerrestrial HabitatAquatic HabitatQualityQuantityBiotic CommunitySpecies at RiskWildlife (Terrestrial)Aquatic Life
17 Outside KETT/AEMERAUnderstanding Existing Capacity – Ask Demarcation group(s) to screen existing work in terms of functions first then scale.Knowledge Generator vs. Knowledge userSubject matter expertise vs. Process ownerKnowledge/Context vs. Response/Action
18 Outside KETT/AEMERAConsider further building out RACI to look at functions within:IRMS PartnersNRE Pod/GOAAgencies and GOA-funded research and monitoring groups.
19 DecisionsAgree on use of ISO Risk Management Process and RACI approach and terminology for defining functions at IRMS levelAEMERA defined as the authoritative source for Environmental Knowledge for the Risk Identification process.Continued work to build this out.