Presentation on theme: "BC Hydro Project Management Community of Practice (PM CoP)"— Presentation transcript:
1 BC Hydro Project Management Community of Practice (PM CoP) Al Geissler, P. Eng., PMPPMI CWCCMarch 16, 2011
2 IntroductionBackgroundCreated PM CoP1980’s - Impact of the 1981 recessionMid 1980’s -Restructuring and a new focusUpgrade of the electrical systemRevitalization of various CoP’s2007 – added resource support to PM CoP2009 – increased the PM CoP mandateOPM3 formal recognition of PM CoP
3 What is a Community of Practice? (CoP) An organization that is formed to improve an individual’s ability, and their respective organizations ability, to deliver specific products.Used to Identify common issues of importance and to discuss potential solutionsMost Project Managers have started a Project Management CoP and did not realize it
4 BC Hydro’s PM CoP Purpose and Objectives …encourage our staff to identify, share and implement best and innovative practices for the purpose of enhancing our overall ability to deliver specific products that are linked to BC Hydro’s vision and objectives.
5 How do we accomplish this purpose? By:Identifying common issues of importance and discussing potential solutionsSharing long term plans for the disciplineProviding collegial support for each otherEncouraging a mentoring culture and providing supportRaising the profile of project managementSeeking ways to increase the value of the practice to the company
6 Three key ingredients to succeed First, practitioners must see a need for a PM CoP and see the value that it createsSecondly, a senior level sponsor is needed who shares the overall visionThirdly, the organization needs an enthusiastic person who is willing to lead and organize the effort
7 In summaryOur Project Management Community of Practice is an effective communications and collaboration tool that improves an individuals ability and the organizations ability to deliver Quality products within scope, on time and on budget.
8 Words of CautionKeep “Community” as the focusThe Community must have a sense of ownershipThe Community must not be seen as “one person”Willing volunteers are very important and process burden or micro management destroys volunteers
9 Powering BC with clean, reliable energy for generations BC Hydro’s Vision:Powering BC with clean, reliable energy for generationsProject Managers and their respective teams must keep BC Hydro’s Vision and associated objectives in mind during all aspects of Project Management particularly in “long term planning”Our PM CoP is a perfect venue to share experiences and knowledge in this regard.
10 BC Hydro ObjectivesSafely keep the lights on – reliably meet the electricity needs of our customers through integrated planning, technology and safely operating, maintaining and advancing our system.Mind our Footprint – Create a sustainable energy future in BC by carefully managing our impacts on the environment and fostering an energy conservation and efficiency culture.Succeed through Relationships – Gain support for our work by building trusted relationships with customers, suppliers, First Nations and the communities we serve.
11 ObjectivesFoster Economic Development - Foster economic development opportunities across BC through our projects, practices and advancement of the clean energy sector.Maintain Competitive Rates – Deliver value for British Columbia and maintain competitive rates by efficiently and responsibly managing our business.Engage a Safe & Empowered Team – Empower a team that is innovative, prepared for the future and committed to safety.
12 CombinedOur vision and these objectives form the barometer of the work we all undertake every day as Project ManagersOur PM CoP helps Project Manager’s maintain the links to the barometer
13 Business Drivers Demand on resources Increased Workload Business Drivers – vision and objectivesRetirements – loss of knowledge; Lack of training; New peopleInfluencesQuality & ConsistencyEmployee Productivity
14 Who is the “Community”? 98% Internal membership -Generation -Transmission-DistributionChampions & ResourcesInternal and externalCanadian Electrical Utilities Project Management Networking GroupPotential members throughout BC Hydro
15 Methods usedLunch and Learn sessionsDevelop and deliver courses and workshopsShowcase engineering, project management and technologyKeep communications activity regular and currentProvide opportunities to network and establish exceptional working relationships.Project Management Boot CampsOrientation for new or ‘transferred in’ employeesMentorship Program
16 Specific examples – to name just a few PMP certification trainingStakeholder engagementWorking effectively with Aboriginal PeopleEffective Business Case WritingRisk ManagementStructured Decision MakingFacility toursPM Boot CampsMentorship Program
17 PM Boot Camps – two objectives Get new employees up to speed on our Project & Service Delivery Practices quicklyBuild or enhance an individuals network of key contacts.
18 Boot Camp session design Session design evolved and now follows:3 half day sessions during the first week2 tours of BC Hydro facilities within the Lower Mainland during the second week5 half day sessions during the third weekFollow-up sessions are scheduled for each participant to expand and present on topics covered during Boot Camp. (Brown Bag lunches)7 sessions to date20 people in each session
19 MentoringMentorship is provided to all who wish to have a mentor assigned within those involved in the delivery of Capital Projects.PM’s, Technologists, Work Package Leaders, othersMentorship is coordinated through the PM CoP lead
20 Project Management Advisor Works as a highly valued general coach and mentorIndependently reviews Project Plans and other related project documentationDevelops and delivers some key training
21 Professional Development (PDU’s) Designed to provide up to 20 PDU’s per year.PMP’s deliver their own presentationsWe met with local CWCC representatives to ensure our activity met PDU requirementsBC Hydro and CWCC representatives met with APEGBC to ensure alignment with their CPDCreated a PDU quick reference card to:Assist on-line registration of PDU’sHelp recruit volunteers to present at PM CoP sessions
22 Future2012: We plan to:Expand community participation through live meetingsProvide easier access toCollaborative toolsEasier access to project informationEasier access to lessons learnedEnhance our mentorship program
23 SummaryMany BC Hydro employees have come to realize the immense value of sharing and learning from the experience of others.Getting Project Managers and other project team members to share their experiences is no longer a big issue.We can all read “lessons learned” in project completion reports, but nothing trumps the learning from hearing and discussing issues in an open forum with the person who was directly involved.23
24 Thank you for your interest in this topic. Questions?Thank you for your interest in this topic.Any further questions, please contact me at: