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Education Session May 23, 2013 Montreal QC OCCUPATIONAL THERAPIST ASSISTANT & PHYSIOTHERAPIST ASSISTANT EDUCATION ACCREDITATION PROGRAM.

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Presentation on theme: "Education Session May 23, 2013 Montreal QC OCCUPATIONAL THERAPIST ASSISTANT & PHYSIOTHERAPIST ASSISTANT EDUCATION ACCREDITATION PROGRAM."— Presentation transcript:

1 Education Session May 23, 2013 Montreal QC OCCUPATIONAL THERAPIST ASSISTANT & PHYSIOTHERAPIST ASSISTANT EDUCATION ACCREDITATION PROGRAM

2 Welcome Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program Introductions Kathy Davidson – Program Manager, OTA & PTA EAP Lesley Bainbridge – Chair, Joint Accreditation Committee (JAC) Sandra Hobson – Vice-Chair, JAC Participants 2

3 Outline Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program Overview of the Accreditation Process Candidacy Status Accreditation Self Study Reports Fieldwork Hours Upcoming Policy Changes Lots of time for questions/ comments/ feedback throughout 3

4 Overview of the Accreditation Process Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program 1. Candidacy Status Application submitted Candidacy Status granted by JAC Maximum 4-6 months 2.Letter of Intent to Participate in an Accreditation Review Mutually convenient date set for onsite accreditation review 3. Program Self-Study Report Due 5 months prior to onsite review date 4. Off-site Accreditation Review 3 months prior to onsite review date 4

5 Overview of the Accreditation Process Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program 5. Onsite Accreditation Review 2 ½ days long 6. PRT Report submitted to OTA & PTA EAP 7. PRT Report sent for Education Program Review and Response Goal: within 6 months of onsite visit 8. JAC Review and Accreditation Recommendation Goal: within 6 months of JAC Meeting 2-3 weeks after visit Response due back 5-6 weeks after visit 9. PEAC and CAOT Approval of JAC Recommendation 5

6 Overview of the Accreditation Process Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program FEES Candidacy Status: One time Fee with Application 2013: $5100 + GST/HST Accreditation Fees: Annual – invoiced in January each year Paid by programs with Candidacy Status and by programs who are accredited 2013: $6630 + GST/HST Increase each year by 2% or the Consumer Price Index, whichever is higher 6

7 Overview of the Accreditation Process Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program 7

8 Candidacy Status OCCUPATIONAL THERAPIST ASSISTANT & PHYSIOTHERAPIST ASSISTANT EDUCATION ACCREDITATION PROGRAM

9 Candidacy Status Purpose A requirement for occupational therapist assistant and physiotherapist assistant education programs to begin the accreditation process Denotes a formal affiliation of the education program with the Occupational Therapist & Physiotherapist Assistant Education Accreditation Program (OTA & PTA EAP) Offers OTA and PTA programs in Canada the opportunity to become familiar with the accreditation standards and processes 9

10 Candidacy Status Process 1.Program submits Application Form, Preliminary Report, and fee (2013: $5100 + GST/HST). 2.Within 1 month of receipt, OTA & PTA EAP staff reviews application, provide feedback and make request for further information if required. 3.If necessary, within 1 month of receiving feedback from OTA & PTA EAP staff, education program revises & resubmits Preliminary Report, responding to any recommendations. Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program 10

11 Candidacy Status 4.Candidacy Status application and documentation is reviewed by the Joint Accreditation Committee (JAC) at their next scheduled meeting. 5.If review is successful, OTA & PTA EAP awards Candidacy Status to Program, and includes the education program on the OTA & PTA EAP website 6.a) OTA & PTA EAP sends letter to program confirming Candidacy Status and outlining next steps, including tentative dates for onsite review and acceptable wording to publish regarding the definition of Candidacy Status. Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program 11

12 Candidacy Status 6.b) Program submits letter of confirmation to OTA & PTA EAP to participate in full accreditation review. 7.Full accreditation review is scheduled. 8. Program submits annual report and annual accreditation fees (2013: $6630 + GST/HST) to OTA & PTA EAP to maintain Candidacy Status. Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program 12

13 Candidacy Status Programs must provide evidence that: A certificate/diploma is granted by the educational institution, The education program is affiliated with an institution authorized under applicable law to provide postsecondary education, The education program includes 500 OTA/PTA practicum hours, 13

14 Candidacy Status The individual responsible (i.e., program head/coordinator/director) for the OTA & PTA education program is a registered occupational therapist or physiotherapist, and There is a curriculum framework document and an articulated educational philosophy, a designated sustainable budget, and identifiable program space 14

15 Candidacy Status Anticipated Changes to Candidacy Status Pending approval from PEAC and CAOT Likely to take effect after September 6, 2013 Suggested Changes include: Program Coordinator is an OT or PT registered with no conditions with the appropriate provincial regulatory body Separate sections for programs already in existence vs. programs currently in development More details regarding number, discipline and FTE of faculty members and instructors 15

16 Self Study Reports OCCUPATIONAL THERAPIST ASSISTANT & PHYSIOTHERAPIST ASSISTANT EDUCATION ACCREDITATION PROGRAM

17 Self Study Report Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program The education program’s Self Study Report is submitted 5 months prior to the onsite accreditation review. It is a critical piece of the accreditation dossier and will be read by: OTA & PTA EAP staff The Peer Review Team members The Joint Accreditation Committee Potentially PEAC and CAOT if requested It is kept on file at OTA & PTA EAP for the six years between accreditation reviews. 17

18 Self Study Report Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program PURPOSE: An opportunity for the program to reflect on its own progress A standard format for presenting your program to the accreditation team to provide consistency A reference document for the accreditation team during the phases of the review 18

19 Self Study Report Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program WHAT DOES A SELF STUDY REPORT INCLUDE? 1.Narrative report 2.Appendices Along with submission of the Self Study Report, the education program also submits the mandatory accompanying forms, found in the Self Study Inventory (available on the OTA & PTA EAP website and from staff ) 19

20 Self Study Report Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program WHAT FORMAT WILL BE ACCEPTED BY THE OTA & PTA EAP? 1.A single PDF document, using hyperlinks to link to websites and to other locations within the document, including the appendices. 2.A single PDF document, using hyperlinks to link to websites and attaching appendices as individual documents to the PDF. When attaching the appendices as individual documents to the PDF, they must be clearly numbered, and referenced using the same numbering system within the text of the narrative to facilitate navigation. 20

21 Self Study Report Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program HOW IS THE SELF STUDY REPORT SUBMITTED? 1.Because the file is typically very large, the OTA & PTA EAP provides “File Upload” option on the website. 2.The OTA & PTA EAP is a paperless system and accepts only electronic versions of all documentation. 3.It is the education program’s responsibility to ensure that any hyperlinks within the Self Study Report remain active following submission. 21

22 Self Study Report Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program NARRATIVE REPORT Organized by standards and criteria Addresses each criterion and sub-criterion Provides EVIDENCE for each criterion – see the STANDARDS for suggested types of evidence 22

23 Self Study Report NARRATIVE REPORT Provides a CRITIQUE/EVALUATION of program performance on each criterion: simple description is not enough Provides selective evidence that guides the surveyors and helps them to understand how the evidence presented clearly demonstrates adherence to the criteria Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program 23

24 Self Study Report Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program APPENDICES Much of the evidence can be placed in appendices Number appendices within each Standard: make it easy for the surveyors to find the material Hyperlink appendices within narrative report OR Ensure appendices are clearly numbered/named within the narrative report and appended to the PDF document 24

25 Self Study Report Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program MANDATORY FORMS – The Self Study Inventory The OTA & PTA EAP provides standard forms related to evidence for the evaluative criteria. These that must be submitted with SSR and include: SSR-Form 1: Program Contact information SSR-Form 2: Signature Form SSR-Form 3: Program Personnel Profile SSR-Form 4: Student Profile SSR-Form 5: Program Course Profile SSR-Form 6: Clinical/Fieldwork Education Program Profile SSR-Form 7: Standard 6 Criteria/Course Form (or Competency Matrix if preferred) SSR-Form 8: Inventory of Evidence Submitted/Available Onsite 25

26 Self Study Report Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program RESOURCES http://www.otapta.ca Handbook to assist in preparing the Self Study Report Forms & Templates Kathy Davidson and the office Programs and colleagues who have already done it 26

27 Self Study Report Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program Standard 4: Program Evaluation Explain the entire program evaluation process – who collects what sort of data where it is analysed and reviewed for changes needed how changes based on the feedback are made how impact of changes is monitored Include particularly relevant bits of data from some reviews in an Appendix Give some specific examples of changes made and their results Accreditation reports will become one source of program review for future self study reports 27

28 Self Study Report Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program Standard 4: Program Evaluation The educational program maintains an effective process of continuous self-assessment, planning and improvement. 4.1 There is a documented plan for program evaluation that is based on clearly defined and measurable goals. 4.2 The program collects data for a systematic and comprehensive evaluation of its effectiveness on a regular basis. 4.3 The program analyzes and synthesizes program evaluation data to identify need for change. 4.4 The program makes changes in response to analysis of program evaluation data and evaluates the impact of these changes. 28

29 Self Study Report Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program Standard 4: Program Evaluation Exemplars 29

30 Self Study Report Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program Standard 6: OTA and PTA Competencies There is duplication for OTA 6.1 – 6.6 and PTA 6.1 – 6.6 OTA 6.7 and PTA 6.7 are very different and are based on OT and PT Essential Competencies documents for each profession. List courses where the relevant content is covered and include course outlines/syllabi in an Appendix. It may be useful to produce charts showing where various competencies are covered, especially for 6.7 30

31 Self Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program 31

32 Self Study Report Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program Standard 6: OTA and PTA Competencies Exemplars 32

33 Self Study Report Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program FEEDBACK FROM PROGRAMS THAT HAVE BEEN ACCREDITED An opportunity to learn from your peers…. 33

34 Self Study Report Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program FINAL TIPS Start well ahead Ask for additional resources Make navigation easy Present your program honestly and fairly – both strengths and challenges Avoid paranoia - this is about becoming a better program Save everything and use it to build the SSR for the next accreditation review 34

35 Self Study Report Questions? Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program 35

36 Fieldwork Hours OCCUPATIONAL THERAPIST ASSISTANT & PHYSIOTHERAPIST ASSISTANT EDUCATION ACCREDITATION PROGRAM

37 Fieldwork Hours WHY IS FIELDWORK IMPORTANT? Placements provide an ideal learning opportunity for students that links theory to practice. This is related to: Experiential learning in the workplace Professional role modelling and socialization Opportunities to apply knowledge, rehearse/refine existing skills, and learn new skills under supervision Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program 37

38 Fieldwork Hours CURRENT FIELDWORK STANDARDS 3.4 The program provides clinical education / fieldwork experiences in occupational therapy and physiotherapy that enable students to achieve the learning outcomes. Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program 38

39 Fieldwork Hours 3.4.1 CORE: Clinical/fieldwork education includes a minimum of 500 hours in the clinical setting. 3.4.2 Clinical/fieldwork education includes no less than 30% of the total time in each discipline. 3.4.3 A registered occupational therapist faculty member is available to students and preceptors on issues related to occupational therapy practice in fieldwork. Similarly, a registered physiotherapist faculty member is available to students and preceptors on issues related to physiotherapy practice in fieldwork. Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program 39

40 Fieldwork Hours TARGET: Substantially equivalent hours of OTA and PTA fieldwork experience WHY? Accreditation by its very nature is a badge of quality and that must be reflected in both academic and clinical/fieldwork. By granting accreditation, CAOT and PEAC are signalling that graduates from that program will be competent to practice as OTAs and PTAs respectively. Both organizations have to be assured that graduates are equally well prepared for both OTA and PTA duties. Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program 40

41 Fieldwork Hours ISSUE? There are currently barriers to meeting equivalency and so a 2 year time frame has been established during which time solutions and options can be examined. BARRIERS: Availability of OTA and PTA placements is not equal No mechanism for separating OTA and PTA fieldwork hours in combined OTA/PTA placements Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program 41

42 Fieldwork Hours TASK: Brainstorm ideas for increasing placements and tracking OTA and PTA hours in combined placements Work in small groups Assign a scribe. We will collect the group’s notes to inform the work of the JAC on this topic. Half work on strategies to increase fieldwork placements for both OTA and PTA Half work on methods to track fieldwork hours in combined placements Share any strategies that you are currently using and how well they work Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program 42

43 Fieldwork Hours FEEDBACK: Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program 43

44 Fieldwork Hours Next Steps Review ideas from this session as well as material from the COPEC meeting held previously Support the working groups assigned by JAC to develop recommendations JAC to review recommendations and prepare suggested changes to the standard CAOT and PEAC review the recommendations before approving Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program 44

45 Upcoming Policy Changes/Revisions OCCUPATIONAL THERAPIST ASSISTANT & PHYSIOTHERAPIST ASSISTANT EDUCATION ACCREDITATION PROGRAM

46 Upcoming Policy Changes/Revisions Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program The JAC has recommended several revisions/additions to policy. These changes are pending approval from PEAC and CAOT, but will be outlined here briefly. Once approved, all education programs will be informed of the new versions via briefing note. 46

47 Upcoming Policy Changes/Revisions Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program 1.Candidacy Status – changes summarized earlier 2.Substantive Change It is required for all programs with Candidacy Status or Accreditation Status to inform the OTA & PTA EAP of any changes to the program which may impact compliance with candidacy status criteria or accreditation criteria. Any changes in leadership contact information or leadership faculty must also be communicated to the OTA & PTA EAP To date, no formal policy existed regarding how/what to report. A policy has been developed to clarify more explicitly what the expectation is from programs. Candidacy Status and Accreditation Status is dependent on compliance with this policy. 47

48 Upcoming Policy Changes/Revisions Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program 3.Appeal Process The right to appeal an accreditation decision has always existed; however the process to date has been rather vague. This policy will again further clarify the process and timelines for appeal. 4.Disclosure This policy will further clarify: The information disclosed by the OTA & PTA EAP regarding an education program’s candidacy or accreditation status to the pubic, and The information which must be published by education programs with regards to their candidacy or accreditation status. 48

49 Upcoming Policy Changes/Revisions Occupational Therapist Assistant & Physiotherapist Assistant Education Accreditation Program 5. Distributed Education There is wide variation in delivery models that exist for OTA and PTA education programs. Multi-campus programs and programs providing distributed education sites create a unique challenge for accreditation, as often there is duplication of policy, curriculum, etc between campuses/sites. Ensuring that the fees charged reflect the cost of accreditation for both the accreditation program staff and the time spent by volunteers is critical. Ensuring that the requirements and the fees are perceived as fair by all stakeholders is also critical. A policy has been developed to guide the OTA & PTA EAP in its accreditation process for such education programs. 49

50 Final Questions? Thank you! OCCUPATIONAL THERAPIST ASSISTANT & PHYSIOTHERAPIST ASSISTANT EDUCATION ACCREDITATION PROGRAM


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