PowerPoint Presentation CREATING AN EFFECTIVE by Em M. Pijl Zieber RN, BSN
Overview Organization Fonts and Case Background Content and Bullets Graphics Slide Transitions Animation Participation Presentation These are my main topics. They will become my slide titles! by Em M. Pijl Zieber RN, BSN
Organization General to specific Opening slides –Title –Introducing speakers –Commenting on purpose –Creating interest Main body –Intersperse with participation Conclusion –Summary by Em M. Pijl Zieber RN, BSN
Fonts and Case Sans serif (Arial) –Not Comic Sans –Not Times New Roman Minimum font size: 22 Case –Title Case (Upper and Lower) for Titles –Sentence case for all else by Em M. Pijl Zieber RN, BSN Show Me!
Background Black or very dark background with white font White background with black font Avoid –Colored or busy backgrounds –Colored fonts Slide background –Relevant to topic –Same for all slides by Em M. Pijl Zieber RN, BSN Show Me!
Content and Bullets In general –Brevity (less is more) –Maximum 5 points per slide –Bullets –Hierarchical organization by Em M. Pijl Zieber RN, BSN
Content and Bullets In general –A conceptual guide, not verbatim –Do not include items you don’t plan to talk about –Consider your audience (age appropriate, literacy) by Em M. Pijl Zieber RN, BSN Show Me!
Graphics Use –If relevant and enhance –If clear and high resolution Avoid –If cute –If confusing or not supportive Never –Use low resolution graphics –Stretch or distort pictures by Em M. Pijl Zieber RN, BSN Show Me!
Slide Transitions Avoid “Slide Transition” features –Sounds –Automatic advancement –Visual features Simply click Never add “continued” (or worse, “cont”) in a title; keep the title the same from slide to slide by Em M. Pijl Zieber RN, BSN Show Me!
Animation Avoid excessive animations –A–Annoying –T–Time consuming –S–Sounds are passé (only use sounds if your hair is ‘feathered’) Use animations for –L–Linear progression through concepts –T–To enable guessing by Em M. Pijl Zieber RN, BSN Show Me!
Participation Lectures can be boring Adults need to be involved in the learning process –Ask questions –Prompt discussion –Use write-pair-share –Invite input as you go by Em M. Pijl Zieber RN, BSN Show Me!
Presentation Plan ahead –Equipment –Room –Extension cords –Pointer Disaster planning –Have a printed copy –Make overheads –Have handouts by Em M. Pijl Zieber RN, BSN
Presentation Take cues from your PC screen Don’t read off the overhead screen Project your voice Talk to your audience, not your screen Do not memorize or use cue cards by Em M. Pijl Zieber RN, BSN
Presentation Don’t read verbatim –Add meaning –Take cues –Vamp off of bulleted points Provide handouts Answer questions as you go Prepare a few “just in case” slides Time for questions by Em M. Pijl Zieber RN, BSN Show Me!
Summary Organization Fonts and Case Background Graphics Content and Bullets Slide Transitions Animation Participation Presentation by Em M. Pijl Zieber RN, BSN
Questions? About using PowerPoint About presentations About required equipment by Em M. Pijl Zieber RN, BSN
A Case for Case The above title is in title case (upper and lower case) This bullet uses sentence case This is too small to read (12 font) Sans fonts, such as Arial, are best for screen reading, while Times New Roman is best for reading on paper by Em M. Pijl Zieber RN, BSN Back to Presentation Title Case
Background Dark or black with white font White with black font Don’t use colored fonts Avoid dizzying combinations Avoid busy backgrounds by Em M. Pijl Zieber RN, BSN Back to Presentation See Choosing the right colors for your PowerPoint presentation: http://office.microsoft.com/en-us/powerpoint/HA010120721033.aspx
Content and Bullets Bullets are a guide Have one idea per slide Bullets are not a way of capturing excessive content in the form of sentences, paragraphs and entire theoretical discourses, partially because no one wants to read it but also because as people strain their eyes to read the sentence that goes on and on and on and on they get really frustrated and begin to wonder why this couldn’t have been paraphrased into something more succinct. Also, it’s annoying to have someone just read all these sentences off the screen—that’s not a presentation, that’s story time in grade school! So limit it to points and know your stuff! by Em M. Pijl Zieber RN, BSN
Content and Bullets Hierarchical organization by Em M. Pijl Zieber RN, BSN Like This: Not This:
Content and Bullets Consider your audience –Who are you presenting to? –How will they use the information? –Literacy issues: Keep it simple but don’t ‘dumb it down’ –What do they already know? –Why will they be attending? –How can you make it relevant? by Em M. Pijl Zieber RN, BSN Back to Presentation Creating Better PowerPoint Presentations: http://better-powerpoint-presentations.classes.cnet.com/lesson-1/
Graphics This is my Aunty Betty by Em M. Pijl Zieber RN, BSN 700 x 466 resolution
Graphics This is my Aunty Betty by Em M. Pijl Zieber RN, BSN Too small; distorted on enlarging
Graphics This is my Aunty Betty by Em M. Pijl Zieber RN, BSN Distorted to make it “fit”
Graphics Great for a talk on snowman reproduction by Em M. Pijl Zieber RN, BSN
Graphics Not so great for a talk on epidemiology by Em M. Pijl Zieber RN, BSN Back to Presentation
Slide Transitions Just click! Avoid using the word “continued” –Not necessary in PowerPoint –Alters appearance of title –Watch carefully now by Em M. Pijl Zieber RN, BSN
Slide Transitions, continued If you have content onto the next slide, simply leave the slide title the same; don’t state “continued” by Em M. Pijl Zieber RN, BSN This messes up your title
Slide Transitions, cont’d “Cont” and “cont’d” are simply incorrect Note that your title is still messed up (smaller font to accommodate “cont’d”) Slide titles should be the same from slide to slide by Em M. Pijl Zieber RN, BSN So does this
Slide Transitions See how much better it looks when slide titles are the same? by Em M. Pijl Zieber RN, BSN
Slide Transitions Ah, much better! by Em M. Pijl Zieber RN, BSN Back to Presentation
Animation The only reasons for animating text: –To show progression of concepts, especially on a diagram –To allow for participant guessing To get them involved! by Em M. Pijl Zieber RN, BSN Back to Presentation
Participation Think-pair-share –Ask participants to consider how they would approach a topic –Ask them to pair up with the person next to them and discuss their answers by Em M. Pijl Zieber RN, BSN Back to Presentation
See the next slide for an example of the proper use of PowerPoint by Em M. Pijl Zieber RN, BSN PowerPoint is Evil http://www.wired.com/wired/archive/11.09/ppt2.html
My Dog, Katie Rescued Spayed Adjusting Agility This is my chocolate lab, Katie. I rescued her from certain death at the pound. I had her spayed and vaccinated as soon as possible. Katie was shy of me at first, due to being hurt by people in the past. However, she is warming up to me and adjusting well. She is a real sweetheart! One thing I am excited about is starting agility classes with her. She loves the jumps and tunnels. It’s a great way for her to burn off that lab energy!
Presentation Make it interesting…by being interested in it yourself Graphics, fonts and animations are no substitute for poor content or a boring presentation Remember…telling is not teaching! by Em M. Pijl Zieber RN, BSN Back to Presentation PowerPoint is Evil http://www.wired.com/wired/archive/11.09/ppt2.html