Presentation on theme: "Effective E-mail Creating E-mail Address groups Using E-mail Address groups Attaching Documents Copyright Gary Maunder, 2003 Nipawin School Division No.61,"— Presentation transcript:
Effective E-mail Creating E-mail Address groups Using E-mail Address groups Attaching Documents Copyright Gary Maunder, 2003 Nipawin School Division No.61, Box 2044 Nipawin, SK
Effective E-mail – Creating E- mail groups One useful function that Microsoft Outlook can perform is to do group emails. You need to have entered all the people you are going to included in your email group To do this go to the Tools menu and choose Address Book
Effective E-mail – Creating E- mail groups When the address book pops up, choose the File menu and the New Contacts option This will allow you to enter the names and email addresses of people you know You have to enter a First and Last Name and an email address – the rest is optional but can be a useful way to save this information Then choose the ADD button
Effective E-mail – Creating E- mail groups When you have entered sufficient people, you can create an email group This is a group of people whom you will designate who will all receive the same message when you send it To do this go to the File menu and choose NEW GROUP
Effective E-mail – Creating E- mail groups First enter a descriptive name for this group This name will be the name this group is knows as in your address book. Then choose the SELECT MEMBERS button
Effective E-mail – Creating E- mail groups Click on a member to add to the group Then click the select members button When you are done click the OK button and your group will be created.
Effective E-mail – Using E-mail groups To send an e- mail to your group, you start up a new message and type it into the appropriate place Then fill in a subject line as usual.
Effective E-mail – Using E-mail groups Finally click on the address book button as in the example on the right
Effective E-mail – Using E-mail groups Choose the group you just created and click on Select Then click on OK Now your message will be sent to all member of this group when you click the SEND button.
Effective E-mail – Attaching Documents Another very useful task that e-mail can do is to carry any file or document on your computer as an attachment This means you can compose a document in Word and then attach it to a message. It will arrive with all its formatting intact just as you types it. To do this start up a new message in the usual way
Effective E-mail – Attaching Documents Next attach a file by clicking the Paperclip icon which will insert a file.
Effective E-mail – Attaching Documents You will then get an Insert File dialogue window Browse to the file you want Click once on it and then click the Insert Button.
Effective E-mail – Attaching Documents That’s all there is to it Now click the send button and the message will be sent
Effective E-mail Test yourself: Use your address book to create an e- mail group of at least 3 people Attach a small file to this message Send the message to these people by using the e-mail group Ask them if they received it