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Introduction to MARC Records and RDA Loralyn Felix February 6, 2012.

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Presentation on theme: "Introduction to MARC Records and RDA Loralyn Felix February 6, 2012."— Presentation transcript:

1 Introduction to MARC Records and RDA Loralyn Felix February 6, 2012

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3 Access to information does not happen by accident or by magic. Allison G. Kaplan and Ann Marlow Riedling Catalog It!: A Guide to Cataloging School Library Materials 3

4 Cataloging Cataloging is an important part of a school library media specialists work! Well maintained library catalogs… Let users know what is available Ensure library materials are easily accessible 4

5 Cataloging In the past, librarians kept track of library holdings with handwritten or typed records that were filed in card catalogs. 5

6 Cataloging Card catalogs typically provided three main access points for materials Main authors name Title of the item Subject(s) covered in the item Sometimes other access points were included Additional authors Illustrators Name of series 6

7 Cataloging Now, librarians use computers to create records and upload them into online catalogs. 7

8 MARC Records MAchine Readable Cataloging (MARC) format... Possible to encode records so that all areas can be searchable The Library of Congress establishes official rules and documentation Libraries throughout the world follow this professional standard 8

9 MARC Records School library media automation systems such as Alexandria and Koha have been programmed to recognize MARC files Vendor supplied records easily loaded MARC records found in other librarys online catalogs downloaded and imported Original MARC records can be created by manually entering information into a template 9

10 What does a MARC record look like? The computer sees… 01356cam a s2011 maua c eng a7bcbccorignewd1eecipf20gy-gencatlg0 aacquireb2 shelf copiesxpolicy default bxc cxc axc ixc swapped the a.e. and the m.e., added qualifer to John Paterson's name, added title a.e., to cipaxn copy rec'd., to CIP ver.fxc copy 1 to shelftrc copy 2 to BCCD a a aDLCcDLCdDLC alcacapcc00aPZ8.P273bFl a[Fic]2221 aPaterson, Johnq(John Barstow)14aThe flint heart :ba fairy story /cby Katherine and John Paterson ; illustrated by John Rocco. a1st ed. aSomerville, Mass. :bCandlewick Press,c2011. a288 :bcol. ill. ;c22 cm. a"Freely abridged from Eden Phillpotts's 1910 fantasy." a"Reinforced trade edition"--Jkt. aA magical amulet brings power and despair to those who touch it. 1aFairy tales.1 aPaterson, Katherine.1 aRocco, John,eill.1 aPhillpotts, Eden,d tFlint heart. 10

11 What does a MARC record look like? cam a a s2011 maua c eng 906 __ |a 7 |b cbc |c orignew |d 1 |e ecip |f 20 |g y-gencatlg 925 0_ |a acquire |b 2 shelf copies |x policy default 955 __ |b xc |c xc |a xc |i xc swapped the a.e. and the m.e., added qualifer to John Patersons name, added title a.e., to cip |a xn copy recd., to CIP ver. |f xc copy 1 to shelf |t rc copy 2 to BCCD 010 __ |a __ |a __ |a DLC |c DLC |d DLC 042 __ |a lcac |a pcc |a PZ8.P273 |b Fl |a [Fic] | _ |a Paterson, John |q (John Barstow) |a The flint heart : |b a fairy story / |c by Katherine and John Paterson ; illustrated by John Rocco. 250 __ |a 1st ed. 260 __ |a Somerville, Mass. : |b Candlewick Press, |c __ |a 288 : |b col. ill. ; |c 22 cm. 500 __ |a "Freely abridged from Eden Phillpottss 1910 fantasy." 500 __ |a "Reinforced trade edition"--Jkt. 520 __ |a A magical amulet brings power and despair to those who touch it. 650 _1 |a Fairy tales _ |a Paterson, Katherine _ |a Rocco, John, |e ill _ |a Phillpotts, Eden, |d |t Flint heart. 11

12 What does a MARC record look like? 12

13 MARC Records The good news is that catalogers dont have to know exactly how the computer finds the information but they do need to know where to put the information, and how to tag it, so that the computer can do its job. Karen Burns SW Iowa Regional Library 13

14 MARC records The basic divisions of a MARC record are: 0XXControl information, standard and classification numbers, codes 1XXMain entry (author or body responsible for the work) 2XXTitles, edition, imprint (in general, the title, statement of responsibility, edition, and publication information) 3XXPhysical description, etc. 4XXSeries statements (as shown in the item) 5XX Notes 6XXSubject added entries 7XXAdded entries other than subject or series 8XXSeries added entries (other authoritative forms) 9XX Local library information (Not part of the USMARC format) 14

15 MARC records Most commonly used MARC tags include: 010Library of Congress Control Number (LCCN) 020International Standard Book Number (ISBN) 100Personal name main entry (author) 245Title information (includes title information and statement of responsibility) 250Edition 260Publication information 300Physical description 490Series statement 520Annotation or summary note 650Topical subject heading 700Personal name added entry (joint author, editor, or illustrator) 15

16 MARC records Some fields are further defined by indicators. In the 245 field below, the field tag is followed by two indicators. There are also three subfields which are identified by delimiters and subfield codes $a The flint heart : $b a fairy story / $c by Katherine and John Paterson ; illustrated by John Rocco. 16

17 Cataloging Rules and standards govern the way information is entered into MARC records Anglo-American Cataloging Rules, Second Edition (AACR2) Cataloging code followed in North America since 1978 Revisions have been made to accommodate new types of resources and changes in technology Resource Description and Access (RDA) will soon replace AACR2 17

18 Cataloging Resource Description and Access (RDA) Designed to better accommodate the digital environment and intended to Support all types of content and media Work well with newly emerging resources Function in a variety of technological environments (MARC 21 for now, Web environment in the future) Backward compatible with AACR2 Library of Congress (LC) plans to complete transition to RDA by March 31,

19 Cataloging Catalogers will need to… Learn new terminology Main Entry = Preferred Access Point Authorized Heading = Authorized Access Point See References = Variant Access Points Understand how to enter information Most traditional cataloging abbreviations will be replaced with words and phrases Information will be recorded as it appears Other changes 19

20 Cataloging Terminology should be understandable across a wide range of information environments, not just in the library community. [S.l.][Place of publication not identified] [s.n.] [Publisher not identified] p.pages v.volumes col. ill.color illustrations b&wblack and white ill.Illustrations 20

21 Cataloging Catalogers will need to… Include relationship information in 100/110 and 700/710 fields using $e Start using new MARC fields (a few examples) 264 tag in place of 260 tag for publication information 336 tag for Content type $a text $2 rdacontent $a spoken word $2 rdacontent 337 tag for Media type $a unmediated $2 rdamedia $ audio $2 rdamedia 338 tag for Carrier type $a volume $2 rdacarrier $ computer disc $2 rdacarrier 21

22 AACR2 RDA 020 ## $a ## $a Fic A6488o 100 1# $a Applegate, Katherine $e author $a The ONE AND ONLY IVAN / $c Katherine Applegate ; illustrations by Patricia Castelao. 250 ## $a 1st ed. 264 #1 $a New York, N.Y. : $b Harper, $c [2012] 264 #4 $c © ## $a 305 pages : $b illustrations ; $c 21 cm 336 ## $a text $2 rdacontent 337 ## $a unmediated $2 rdamedia 338 ## $a volume $2 rdacarrier 520 ## $a When Ivan, a gorilla who has lived for years in a down-and-out circus-themed mall, meets Ruby a baby elephant that has been added to the mall, he decides that he must find her a better life. 650 #0 $a Gorilla $v Juvenile fiction. 650 #0 $a Elephants $v Juvenile fiction. 650 #0 $a Friendship $v Juvenile fiction. 650 #0 $a Animal welfare $v Juvenile fiction # $a Castelao, Patricia $e illustrator. 020 ## $a ## $a Fic A6488o 100 1# $a Applegate, Katherine $a The one and only Ivan / $c Katherine Applegate ; illustrations by Patricia Castelao. 250 ## $a 1st ed. 260 ## $a New York : $b Harper, $c c ## $a 305 p. : $b ill. ; $c 21 cm. 520 ## $a When Ivan, a gorilla who has lived for years in a down-and-out circus-themed mall, meets Ruby a baby elephant that has been added to the mall, he decides that he must find her a better life. 650 #0 $a Gorilla $v Juvenile fiction. 650 #0 $a Elephants $v Juvenile fiction. 650 #0 $a Friendship $v Juvenile fiction. 650 #0 $a Animal welfare $v Juvenile fiction # $a Castelao, Patricia $e ill. 22

23 Cataloging How will RDA impact school libraries? Vendors will begin providing RDA records Automated library systems may need to be updated to work with new RDA records Helpful for school library media specialists to have a basic knowledge about RDA standards Information should be entered according to RDA standards when creating original records Records in school library catalogs will include fewer abbreviations and some new terminology 23

24 RDA goes beyond earlier cataloging codes in that it provides guidelines on cataloging digital resources and places a stronger emphasis on helping users find, identify, select, and obtain the information they want. American Library Association, Canadian Library Association CILIP: Chartered Institute of Library and Information Professionals 24

25 References Adamich, Tom Resource Description and Access (RDA): The new way to say, AACR2. Knowledge Quest 36, no. 3 (January-February): New-Way-to-Say.pdf (accessed February 4, 2013). American Library Association, Canadian Library Association, and CILIP: Chartered Institute of Library and Information Professionals RDA toolkit: Resource description & access. American Library Association, Canadian Library Association, and CILIP: Chartered Institute of Library (accessed March 12, 2012). Anhalt, Joy, and Richard A. Stewart RDA simplified. Cataloging & Classification Quarterly 50, no. 1: Burns, Karen MARC records frequently asked questions. Iowa Library Service Districts. (accessed February 1, 2013). Hart, Amy Getting ready for RDA: What you need to know. Library Media Connection 29, no. 2 (October- November): Academic Search Premier, EBSCOhost (accessed February 4, 2013). Joint Steering Committee for Development of RDA RDA: Resource description and access. (accessed March 8, 2012). Kaplan, Allison G., and Ann Marlow Riedling Catalog it: A guide to cataloging school library materials. Worthington, Ohio; Linworth Books. 25

26 References Rhodes, Chris Chris Oliver on RDA and the future of cataloging. ALA Editions. (December). (accessed March 15, 2012). The Library of Congress Library of Congress Online Catalog. (accessed February 4, 2013). The Library of Congress Resource description and access (RDA): Information and resources in preparation for RDA. (accessed March 20, 2012). Utah State Library Cataloging basics. basics.html (accessed December 4, 2012). 26

27 Image Sources Books. [Online image]. and-writi/ (accessed February 5, 2013). Books on Shelves. [Online image]. (accessed February 5, 2013). Card catalog. [Online image]. /photostream/ (accessed March 19, 2012). Cards in catalog drawer. [Online image]. (accessed February 3, 2013). Southern Utah University Sherratt Library online catalog record. [Screen shot]. /cgisirsi/?ps (accessed February 3, 2013). Library of Congress online catalog record. [Screen shot]. (accessed February 4, 2013). 27


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