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Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration.

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Presentation on theme: "Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration."— Presentation transcript:

1 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training PSSA Assessment Coordinator Training Pennsylvania Department of Education Data Recognition Corporation

2 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 2 Introductions – PDE General Overview – PDE PSSA Overview – PDE Test Security – PDE PDE Security Training – PDE Planning for the Assessment – PDE Participation and Exceptions to Participation – PDE Administering the Assessment – PDE AYP – PDE Review Key Dates – DRC Roles and Responsibilities – DRC Paper/Pencil Administration – DRC Online Administration – DRC Agenda

3 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 3 General Overview All policy decisions come from PDE All PSSA logistics are the responsibility of DRC and include: Delivery of Paper Materials eDIRECT System Insight System (Online test engine)

4 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 4 PSSA Overview 4 Available to students either online or paper/pencil Multiple-Choice (MC) and Constructed-Response (CR) items

5 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 5 PSSA Overview Students in grades 3-8 will be required to take the PSSA. PSSA results will be used for Adequate Yearly Progress (AYP). The 2013 PSSA will be based on the current AA/EC Grades 3-5 will have Field Test items based on the PACC The entire PSSA will be based on the PACC in 2015

6 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 6 PSSA and Keystone Exams –Students in 8 th grade or below who complete a course for which there is a Keystone Exam will take both the Keystone Exam and the PSSA. PSSA Overview

7 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 7 PDE Policy – Test Security  The assessments rely on the measurement of individual achievement. Any deviation from assessment procedures is strictly prohibited and will be considered a violation of test security.  School administrators, teachers, and any other education personnel who are involved in the assessment program must maintain the security of all assessment materials at all times.  Because the assessment must remain secure, teachers/Test Administrators should not have assessment materials in their possession at any time other than during the actual assessment administration.

8 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 8 PDE Policy – Test Security Test Security Certifications The Test Security Certifications must be signed after the assessments are administered – Principal, District Assessment Coordinator, School Assessment Coordinator, Test Administrator and Proctor (if applicable) Provided in Appendix D of Handbook for Assessment Coordinators All other individuals handling secure materials MUST have a signed School Assessment Coordinator Test Security Certification on file The Chief School Administrator must retain all Certifications for three years DO NOT return these forms to DRC

9 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 9 PDE Policy – Test Security Test Security Certifications If an individual does not sign the appropriate Test Security Certification, the Chief School Administrator must provide the Department of Education’s Bureau of Assessment and Accountability with a written explanation of the reason or reasons why the Certification was not executed. The explanation must provide a description of the action taken by the Chief School Administrator in response to the failure to execute the Test Security Certification.

10 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 10 PDE Policy – Test Security PAsecureID List Distribution School assessment coordinators must generate a list(s) of students by PAsecureID to show all students taking the PSSA. The list should include for each student the test administrator, school name, year, and subject being administered. All lists must be retained at the district/school for three years; and be available when requested by PDE.

11 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 11 PDE Policy – Test Security  Maintain test security: Refer to PDE security guidelines located at Search for “Accommodations and Security”

12 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 12 Roles and Responsibilities District Assessment Coordinator (DAC) –Attend required PDE training –Train school assessment coordinators –Receive tests –Inventory tests –Distribute tests to school assessment coordinator(s) –Collect tests from school assessment coordinator(s) –Inventory, package, and return tests

13 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 13 Roles and Responsibilities School Assessment Coordinator (SAC) –Attend training offered by DAC –Train Test Administrators (TAs) and Proctors –Receive tests from DAC (ship to district sites) or DRC (ship to school sites) –Inventory tests for school –Put labels on test booklets (Do not open test booklets while doing this!) –Create testing schedule

14 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 14 Roles and Responsibilities School Assessment Coordinator (cont.) –Distribute tests to TAs on the day and time scheduled for test administration. –Monitor testing sessions –Collect tests from TAs –Make sure no prohibited materials are on the classroom or hallway walls –Make sure tests are in a locked area with controlled and limited access –Return all tests to DAC (ship to district sites) or DRC (ship to school sites)

15 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 15 Roles and Responsibilities You are responsible for the security and proper administration of these tests.

16 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 16 Roles and Responsibilities Test Administrators –Be familiar with all testing protocols, including the “Ethical Standards of Test Administration (formerly the “DO’s and DON’Ts”) –Follow all testing protocols –Sign the Test Security Certification Statement –Make students familiar with testing procedures –Make students feel comfortable

17 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 17 Roles and Responsibilities Test Administrators –Answer any questions students may have about test directions –Walk around the room during testing –Maintain a calm, quiet environment during testing –Collect and return test books to the SAC when testing is complete –Report any suspected testing violations to the SAC and to PDE

18 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 18 Chain of Custody Tests should be secure at all times! DACs should inventory the tests as soon as they arrive in the District and keep them in a locked storage area that has limited access. SACs should inventory the tests as soon as they arrive in the School and keep them in a locked storage area that has limited access.

19 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 19 Chain of Custody When distributing tests to TAs, the tests should be counted by the SAC in the presence of the TA When the tests are collected, they should be counted by the SAC in the presence of the TA Tests should be collected as soon as a testing session is completed unless another section is to be administered immediately

20 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 20 Chain of Custody Tests should be stored in a locked storage area. Only people who require access to the tests should have a key to the storage area. Samples of the test booklets are NOT to be furnished to the TAs as part of the training. TAs should NOT receive any test booklets until the test is to be administered.

21 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 21 Common Violations The following are examples of testing violations. This is NOT an exhaustive list. Misuse of accommodations (e.g., reading the Math test to the entire class; reading aloud the Reading test) “Under” proctoring (e.g., inadequately monitoring the testing session) “Over” proctoring (e.g., reminding a student without the appropriate accommodation to answer a specific question)

22 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 22 Common Violations Changing answers or encouraging students to change their answers. Discussing the test or test questions with individual students. Reading aloud a math question or answer choice when doing so cues the correct answer.

23 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 23 Common Violations Not removing or covering instructional materials in the testing room or the hallways. Giving reminders to individual students or to the entire class (e.g., “Remember, we covered this last week.”) Allowing students to possess cell phones during testing. Allowing devices in the testing room that take pictures.

24 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 24 Common Violations Copying or recording any part of the secure test materials Viewing secure test material by teachers, proctors, administrators, etc. Returning test materials to students to complete or enhance answers

25 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 25 Potential Consequences of Testing Violations For Educators: Verbal reprimand Written reprimand Suspension with or without pay Termination Revocation of certification Criminal charges

26 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 26 Potential Consequences of Testing Violations For Students: Consequences for students violating test security (e.g., cheating, taking pictures of test questions) are up to the individual LEA. Students should be made aware of these consequences prior to testing.

27 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 27 Potential Consequences of Testing Violations For Students (cont.) If a student violates test security, it is the responsibility of the LEA to determine the consequences for the student. These consequences may include disciplinary action and/or the student retaking the test. ALL test security violations by students must be reported to PDE immediately.

28 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 28 Data Available to PDE - examples Student erasures How long it takes a student to answer an item when taking the test on a computer When answers are changed and how often they are changed on a computer Statistical analyses of student scores and performance

29 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 29 Cautions! Do actively proctor the test but don’t give any individual student help. Do encourage the class to check their answers but don’t encourage specific students to check their answers. Do report all prohibited actions.

30 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 30 Cautions! Do not review student test or answer booklets (except as stated in the Administration Manual and the Accommodations Guidelines). Do not assist, direct, or counsel students during the administration of the test in any way that would influence student answers. Do not provide answers to students. Do not alter, influence, or interfere with a test response in any way, fill in any unanswered item, or instruct the student to do so. Do not discuss or provide feedback regarding test items. Do not use the answer sheet as scratch paper or as a method to eliminate incorrect answer options.

31 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 31 To Report Suspected Violations, Contact The Pennsylvania Department of Education at

32 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 32 Additional Contact Information Jay Gift, Assessment Security Advisor – Kerry Helm, Assessment Specialist –

33 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 33 Planning for the Assessment Testing Preparation DOs: Plan for testing rooms and times Post PA General Description of Scoring Guidelines Math Formula Sheet(s) Provide test administrators with: Manuals Test Security Certifications (located in back of PSSA Handbook) A schedule and plan for secure distribution and collection of materials after each session Training to include correct labeling and coding

34 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 34 Planning for the Assessment Accommodations The Accommodations Guidelines for students with IEPs, ELL students, and all students are available on department’s web site –

35 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 35 Planning for the Assessment  Be prepared for parental requests to view the test. Parental review must be done with a paper assessment booklet.  Schedule small group setting(s).  Schedule extended time setting(s).  Assign test administrators for breaks and movement to other setting(s).

36 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 36 PASA  Eligible grade 3-8 students can participate in the PASA for Math, Reading, and Science  If a student meets the criteria to participate in the PASA, he/she must also participate in a school or district provided alternate assessment for Writing

37 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 37 ELL students  ELL students are treated the same as every other student with the following exceptions: –Participation in the Math PSSA is mandatory but if the student is in their first year of enrollment in a U.S. school their scores do not count for AYP purposes –Participation in the Reading PSSA is optional for students in their first year of enrollment in a U.S. school

38 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 38 ELL students  ELL students are treated the same as every other student with the following exceptions: –Participation in the Science PSSA is mandatory for students in their first year of enrollment in a U.S. school but scores do not count for AYP purposes

39 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 39 Administering the Assessment DO: maintain calm & quiet remove or cover all instructional materials provide: –blank scratch paper –sharpened pencils –highlighters encourage students return all test materials to secure location DO NOT: allow unsupervised breaks display visual cues (e.g., picture icons) provide pre-printed graphic organizers allow pens/colored pencils; stray marks prompt students keep any test materials use the answer sheet as scratch paper

40 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 40 Make-ups  Make-up missed sessions as soon as possible  Make-ups for all subjects can be administered up to the end of the testing window

41 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 41 Important Information The AYP Performance and Participation Attribution Map is located on the PDE website: Programs > Programs S-Z > State Assessment System>Pennsylvania Accountability System (PAS) > 2013 AYP Score and Participation Attribution Map A district that has placed a student into an alternate educational setting inside or outside the district is responsible for ensuring the student’s participation in the assessment.

42 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 42 Important Information The entity delivering the student’s education is responsible for ordering and receiving materials and administering the test. Know your district’s procedures for Home Schooled students. Testing Cyber Charter School students.

43 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 43 Bubbling booklets Bubbling booklets may include: 1.Filling in all information (for students who do not have a Precode Label) Demographic information provided on an answer booklet will not override information on a precode label. –Please complete certain demographic information after the test has been completed (e.g., economically disadvantaged) And/or 2.Filling in fields that are applicable to the testing situation (i.e., Accommodations)

44 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 44 Assessment Coordinators: Ensure all information is bubbled correctly! Demographic data –Assessment Coordinator? Race/ethnicity Economic status –Test administrator? –Other? Testing situation data –Assessment Coordinator? Non-assessed codes –Test administrator? Absent without make up Accommodations –Other?

45 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 45 Assessment Coordinators: Training for those who will administer the assessment is required. Administrators must be a member of the school/district staff. No volunteers. This PowerPoint is available on PDE website. Utilize test administrator’s handbook.

46 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 46 Students who withdraw/transfer Student withdraws or transfers prior to the start of the testing window Paper pencil testers – Discard student label Online testers – Remove student from test session Student begins a test but is completely removed from the school’s enrollments before completing the entire assessment Paper pencil testers – If the un-enrollment occurs before the end of the testing window, Place a “Do Not Score” label on top of the student label on the booklet Online testers – Send an with student information (PAsecureID and School Code) and an explanation to

47 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 47 Encourage students to complete the test Encouraging students to meet only the minimum attempt logic may result in meeting the participation rate, but student’s score will be based on only those questions that were answered. Encourage all students to do their best!

48 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 48 Participation Does not negatively affect participation rate: –Medical emergency A recent physical or mental diagnosis that renders a student incapable of participating in the assessment The emergency is occurring at the time of the testing window. Mark the booklet at the time of the testing window! If you’re unsure, CALL!!! –ELL student in his/her first year of enrollment in a US school (Reading only) –Student participated in the PASA

49 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 49 Participation Negatively affects participation rate –Extended absence during entire testing window –Parental request –Other – such as refusal to participate –Absent without make-up –Failure to meet attempt logic

50 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 50 Performance vs. Participation Performance –Only students enrolled for a full academic year (on or before October 1, 2012) count towards performance. ALL students must participate in the assessment. Participation –Every student enrolled as of the last day of the testing window must take the assessment.

51 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 51 PDE-established Testing Windows Make-ups can occur anytime during the PDE-established windows Last day to return materials to DRC for all PSSA reporting is May 3, 2013 Writing Testing WindowMarch 11-15, 2013 Writing Make-up WindowMarch 18-22, 2013 Reading/Mathematics Testing WindowApril 8-19, 2013 Science Testing WindowApril 22-26, 2013 Reading/Mathematics/Science Make-up Window April 29-May 3, 2013

52 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 52 Key Dates DescriptionDate Available PA Online Assessment SoftwareCurrently Available PA Online Assessment Test TutorialsCurrently Available Manuals and User Guides (electronically)Currently Available Handbook and DFA Hardcopies DeliveredBy February 11, 2013 PA eDIRECT Test Setup System (online testing only)February 19, 2013 Secure Materials DeliveredBy February 25, 2013 PSSA Attributions/Demographic Corrections WindowMay 20-24, % Redistribution WindowJuly 8-10, 2013 District Student Performance Data Files and Parent LettersJune 13, 2013 Preliminary Student Data Files and DRC AYP Reporting SystemJuly 22, 2013

53 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 53 Roles and Responsibilities District Assessment Coordinator (DAC) ResponsibilitiesOnlinePaper/Pencil Attend DRC-led Assessment Coordinator trainingXX Verify/set up eDIRECT accounts for District and School Users, and Test Administrators XX Review Handbook for Assessment Coordinators and DFAsXX Review Test Setup User GuideX Create and distribute a communication plan to all SACs prior to testingXX Review tutorials and Online Tools TrainingX Provide training and support to SACsXX

54 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 54 Roles and Responsibilities School Assessment Coordinator (SAC) ResponsibilitiesOnlinePaper/Pencil Attend DAC-led Assessment Coordinator trainingXX Verify/set up eDIRECT accounts for school-level usersXX Review DFAs and distribute DFAs to Test AdministratorsXX Review Handbook for Assessment CoordinatorsXX Review Test Setup User GuideX Review tutorials and Online Tools TrainingX Provide training and support to Test AdministratorsXX Set up Test Sessions via eDIRECTX Collect secure materials after testing and return to DAC or DRCXX

55 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 55 Roles and Responsibilities Test Administrators (TA) ResponsibilitiesOnlinePaper/Pencil Attend SAC-led Test Administrators trainingXX Review Test Setup User GuideX Review DFAsXX Review tutorials and Online Tools TrainingX Oversee and monitor Test SessionsXX Collect secure materials after testing and return to SACXX

56 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 56 Paper/Pencil Administration

57 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 57 Notice of Secure Material receipt MUST be provided via eDIRECT Permissions have been granted to District Assessment Coordinators District Assessment Coordinators can provide permissions to School Assessment Coordinators Materials Receipt Notice

58 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 58

59 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 59 Accommodated Materials Accommodated Assessments are available in Braille and Large Print versions – All student responses from Accommodated Assessments must be transcribed into a scannable answer booklet. A Spanish-translation version of the Mathematics and Science assessments are available

60 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 60 Additional Materials Inventory/account for all materials. Additional materials should be requested AFTER material has been received and counts have been verified. All orders will be placed through eDIRECT, which will be available on February 19, Order additional materials as soon as possible.

61 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 61

62 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 62 Match Booklets by Form Number

63 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 63 Answer booklets returned to DRC for processing must have a label attached. The only answer booklets that should NOT have labels attached are booklets that are unused and COMPLETELY blank. Whether a Student Precode or a District/School Label is used, page three needs to be filled out for any student using an accommodation, as well as any not tested codes on page one. Barcode Labels

64 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 64 STUDENT PRECODE LABELS Student Precode Labels contain student demographic information as reported in eDirect Barcode Labels

65 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 65 DISTRICT/SCHOOL LABELS District/School Labels contain district and school specific information only. These labels must be used when Student Precode Labels are not used. Barcode Labels

66 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 66 DISTRICT/SCHOOL LABELS (cont) When using District/School Labels, the student’s name, birth date, and PAsecureID must be bubbled exactly as it appears in your school’s student information system. Barcode Labels

67 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 67 Barcode Labels DO NOT SCORE LABELS All sites will receive Do Not Score Labels for answer booklets that should not be scored.

68 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 68

69 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 69 Distributing and Tracking Secure Materials Use the Security Checklist Update the Materials Accountability Form

70 Mr. Gillin Martin Pinkerton4/22 4/16 Destroyed due to illness /174/18 70‹#›

71 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 71 Materials Accountability Form Available electronically via the eDIRECT website Inventory all materials to be returned to DRC Document discrepancies in the online form Form can be accessed and updated throughout the testing window Updates should be made by May 3, 2013

72 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 72

73 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 73 Return Instructions – Answer Booklets

74 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 74 Return Instructions – Answer Booklets

75 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 75 Return Instructions – Test Booklets and Unopened Packages

76 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 76 Return Instructions – Test Booklets and Unopened Packages

77 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 77 Return Instructions Material Pick Up If you do not have a regularly scheduled UPS pick-up or delivery, call UPS at (866) to arrange a pick up at least 24 hours prior to your requested pick-up.

78 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 78 Special Note Keep a copy of the UPS-RS tracking numbers used. When DRC has questions about a district’s assessment materials, we make follow-up phone calls after the testing window has closed. It is important to return these calls as soon as possible in order ensure fast and accurate reporting and to keep your schools off the missing materials report sent to PDE.

79 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 79 Online Administration

80 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 80 Online Administration System Overview Before Testing – Preparation During Testing – Monitoring After Testing – Closeout

81 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 81 System Overview Internet connectivity is required for testing Student responses are regularly saved to DRC servers throughout testing The PA Online Assessment software must be installed on all computers to be used for testing. This should be done as soon as possible.

82 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 82 Administer Tutorials Prior to online testing, ensure students view the video tutorials for the applicable subject(s) Allow a minimum of 20 minutes for viewing Tutorials can be reviewed as often as needed

83 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 83 PA Online Assessment Tutorials Access by double-clicking PA Online Tutorials icon on computer desktop

84 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 84 Administer Online Tools Training Students can practice using the online tools and become familiar with functionality of the software Schedule time for students to take the Online Tools Training (OTT) prior to testing One OTT for each subject Allow 15 minutes to take a single OTT DACs, SACs, and TAs should use OTT prior to administering an assessment

85 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 85 Online Tools Training Access by double-clicking PA Online Assessments icon on computer desktop

86 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 86 Verify Student Data Student data from a PIMS file cannot be updated in eDIRECT If a student is not listed in eDIRECT, the student may need to be added to the system

87 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 87 Add Students – Manual Entry Click Add Student Enter all required fields Click Save

88 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 88 Manage Students – Online Accommodations Accommodations Use the Accommodations tab to enter student accommodations The Audio and Color Chooser Accommodation must be updated prior to testing

89 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 89 Create Test Sessions Select Test Sessions Select administration and school Click Show Sessions Click Add Sessions Enter required information Search for and assign students Click Save

90 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 90 Print Student Login Tickets Find Test Session Select Edit/Print icon Click Print All to print all the test tickets in the session Click Print Selected to print only selected test tickets in the session Day of Testing - Provide tickets to TAs/Teachers

91 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 91 During Testing Monitor student testing Test inactivity Pausing and exiting the test Loss of Internet connectivity

92 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 92 Special Situations If any of the following situations occur, send an with the student’s information and an explanation to Student goes home ill before completing online assessment Student begins testing with wrong test ticket Student begins testing with wrong accommodated version Student begins testing in the wrong subject

93 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 93 Collect Materials TAs must return all Student Login information and scratch paper to the SAC After testing is complete, SACs must destroy the documents to ensure that secure data is not compromised

94 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 94 Testing Codes Access the Edit Student page to update Testing Codes for a student

95 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 95 To contact someone from the Pennsylvania Department of Education (717) Or (717) The mission of the Pennsylvania Department of Education is to lead and serve the educational community, to enable each individual to grow into an inspired, productive, fulfilled lifelong learner.

96 Assessment Coordinator Training Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Educationwww.education.state.pa.us 2013 Spring PSSA Administration Training 96 PA CUSTOMER SERVICE Data Recognition Corporation understands the intricacies involved with large scale assessments. Our customer service representatives are always ready and willing to help with any questions or problems. Our number is Or us at

97 PSSA 2013 Test Proctor Procedures Review of Materials Security Procedures – Embargo – Quarantine at Selected Schools Reminder - Submit Testing Schedule PDE Requirements

98 Test Proctoring Procedures Following is not allowed Teachers administering the test to their own students. E.g. A math teacher may administer the math test as long as he/she isn’t administering it to his/her own students The same applies for Reading, Writing, and Science Exception for accommodations Only if the teacher provides unique accommodation Only if there is a second proctor in the room Schools

99 Scope of Monitoring Monitors will circulate through classes Monitors will inspect test materials storage area using a new Materials Inspection form Monitors may observe small-group testing Select group of schools receive enhanced monitoring All Schools

100 Embargo - Materials Security Schools must leave all testing materials in shrink-wrap until directed by the Office of Accountability – School can unbox packets to count materials – OA delegate informs school when they may open materials – Embargo will generally be lifted 1 week prior to testing – If you have not been contacted by Monday, April 1 st (March 4 th for writing and April 15 th for science), you may open materials on Tuesday, April 2 nd (March 5 th for writing and April 16 th for science) All Schools

101 Firm Embargo - Materials Security Before testing begins, schools may be asked to leave all testing materials unopened until directed by the Office of Accountability – OA delegate inspects and secures materials upon receipt – OA delegate informs school when they may open materials – OA delegate randomly inspects materials prior to testing Selected Schools Only

102 Quarantine - Materials Security During testing, the storage and distribution of testing materials may be supervised by delegates from the Office of Accountability – For selected schools, testing materials are stored by an OA delegate in a secure manner between testing sessions – For selected schools, OA delegate arrives to open secure testing materials the morning of testing and remains on- site to re-secure materials once testing concludes for the day. Selected Schools Only

103 !REMINDER! Submit Testing Schedule Schools required to submit Testing Schedule to Office of Accountability no later than March 8 – Please use the online form located on OA website

104 PDE Requirement ---NEW BY April 5 th The Test Coordinators (called School Assessment Coordinators, SACs) MUST take a 45-minute online training and Pass with a score of 80% or better and All the test administrators (TAs) and proctors at the school MUST complete this training The training video MUST be included in the turn- around training on March 7 https://pssatraining.com. https://pssatraining.com ‹#›104

105 PDE Requirement ---NEW Schools MUST inform the parents and students of PDE’s policy on the possession and/or use of electronic devices during testing Schools come up with consequences of non- compliance and inform parents and students Must be done by March 11 (sample letter in the folder)

106 PDE Requirement - Testing Rosters PDE asking for student-level test administration data – Verify and/or list the staff member who administered the Keystone for each student – Indicate any student that required make-up testing – Excel file will be sent prior to testing and must be returned when testing is completed; pre-loaded data where possible

107 PDE Requirement - Certification Principal, School Assessment Coordinator, Test Administrator, and Proctor must sign a Test Security Certification – Must be signed after testing – Security Certifications will be kept on file for 3 years at the school

108 Contact Information Office of Accountability website pssa Contact Information – Office of Accountability/Assessment ( ) – DRC's Customer Service Representatives ( )


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