Presentation on theme: "1. What is Fax Forwarding? What is Fax Forwarding? Why use it? Why use it? It will save paper and toner. It can be distributed electronically. How."— Presentation transcript:
What is Fax Forwarding? What is Fax Forwarding? Why use it? Why use it? It will save paper and toner. It can be distributed electronically. How do I set it up? How do I set it up? Use the MFP’s embedded web server to set the following fields: Fax Forwarding = Forward Forward to = E-mail Forward to Shortcut = (e-mail shortcut of designated inbound fax administrator) First, you must have e-mail shortcut setup prior to Fax Forwarding configuration. In the next few slides you will learn how to configure an e- mail shortcut. Then you will learn the steps to configure Fax Forwarding. 2 Fax Forwarding is a feature on the Lexmark MFP to forward inbound faxes to a pre-defined e-mail address as a PDF attachment.
Fax Forwarding Configuration Pre-requisites Analog Fax line connected to Lexmark MFP E-mail shortcut must be created for intended fax administrator Fax Conference created in site’s CAB Conference 3
Fax Forwarding Configuration 1. Open embedded web server by typing TCP/IP address into a web browser. 4
Managing Email Shortcuts 2.Click ‘Manage Shortcuts.’ ’ 3.Click ‘E-mail Shortcut Setup.’ Click the “Settings” from the list of menu options. 5
Managing Email Shortcuts 4. Change settings below as indicated: 5. Click ‘Add.’ Enter a descriptive name. Enter the CAB e-mail address. Enter the default E-mail file attachment parameters. Enter the desired shortcut for this entry. TIP: Find a unique ID consistent for each person. 6
Scan To E-mail Configuration Click the “Settings” from the list of menu options. 6.Click ‘Network/Port’. 7. Click ‘SMTP Setup’. 7
Scan To E-mail Configuration 8. Change settings below as indicated: 9. Click ‘Submit.’ Enter the SMTP Gateway. REQUIRED!! Enter the MFP ‘Reply Address’ in this format. 8
Scan To E-mail Configuration 9 Click the “Settings” from the list of menu options. 10. Click ‘Fax Settings’. 10. Click ‘Analog Fax Setup’.
Scan To E-mail Configuration 10 Enter A Station Name – Something descriptive like location number-FISH (3471- 101) or Department with Unit (ETS NI), etc. Enter A Station Number – e.g., fax number Configure the “Settings” as indicated below:
Scan To E-mail Configuration 11 Change Fax Forwarding to “Forward”. Change Forward to “Email”. Scroll and change Fax Receive Settings as indicated below: Forward “Email”.
Scan To E-mail Configuration 12 Change Transmission Log to “Print only for error”. Change Receive Error Log to “Print Never”. Scroll and change Fax Log Settings as indicated below: 12. Click ‘Submit.’ Change Logs Display to “Remote Station Name”. And, enable Job and Call Logs.
Fax Forwarding Configuration Click the “Settings” from the list of menu options. 13 13. Click ‘E-mail Settings’.
Fax Forwarding Configuration 14 Enter the Subject as: ‘Lexmark Scan’. Enter the ‘Limit destinations’ as indicated. This setting restricts e-mails being sent outside of school district from MFP. Enter the Message as indicated in the screen capture. Change the “Settings” as indicated below:
Monitoring the Fax CAB Conference Open the CAB email application and logon. Open the CAB email application and logon. Click on the “Desktop “ menu item and scroll to find the CAB fax conference, e.g. ETS_Faxes. Click on the “Desktop “ menu item and scroll to find the CAB fax conference, e.g. ETS_Faxes. 15
Distributing Faxes Double-click the conference to view the faxes. Review the faxes to determine the intended recipient. Forward to the appropriate recipient. 16