Presentation on theme: "1. What is Fax Forwarding? What is Fax Forwarding? Why use it? Why use it? It will save paper and toner. It can be distributed electronically. How."— Presentation transcript:
What is Fax Forwarding? What is Fax Forwarding? Why use it? Why use it? It will save paper and toner. It can be distributed electronically. How do I set it up? How do I set it up? Use the MFP’s embedded web server to set the following fields: Fax Forwarding = Forward Forward to = Forward to Shortcut = ( shortcut of designated inbound fax administrator) First, you must have shortcut setup prior to Fax Forwarding configuration. In the next few slides you will learn how to configure an e- mail shortcut. Then you will learn the steps to configure Fax Forwarding. 2 Fax Forwarding is a feature on the Lexmark MFP to forward inbound faxes to a pre-defined address as a PDF attachment.
Fax Forwarding Configuration Pre-requisites Analog Fax line connected to Lexmark MFP shortcut must be created for intended fax administrator Fax Conference created in site’s CAB Conference 3
Fax Forwarding Configuration 1. Open embedded web server by typing TCP/IP address into a web browser. 4
Managing Shortcuts 2.Click ‘Manage Shortcuts.’ ’ 3.Click ‘ Shortcut Setup.’ Click the “Configuration” from the list of menu options. 5
Managing Shortcuts 4. Change settings below as indicated: 5. Click ‘Add.’ Enter a descriptive name. Enter the CAB address. Enter the default file attachment parameters. Enter the desired shortcut for this entry. TIP: Find a unique ID consistent for each person. 6
Scan To Configuration Click the “Configuration” from the list of menu options. 6.Click /FTP Settings.’ 7. Click ‘ Server Setup.’ 7
Scan To Configuration 8. Change settings below as indicated: 9. Click ‘Submit.’ Enter the SMTP Gateway. REQUIRED!! Enter the MFP ‘Reply Address’ in this format. Enter the default ‘Subject’ and ‘Message’. Enter the ‘Limit destinations’ as indicated. This setting restricts s being sent outside of school district from MFP. 8
Fax Forwarding Configuration 13.Scroll to Fax Receive Settings section. 14. Note, because the MFP is Duplex capable, you can enforce this option. 11
Fax Forwarding Configuration 15. Change settings below as indicated: Sets the MFP to forward inbound faxes to a different destination Sets the forwarding destination to Enter the shortcut number that was created for the inbound fax administrator 16. Click ‘Submit.’ 12
Monitoring the Fax CAB Conference Open the CAB application and logon. Open the CAB application and logon. Click on the “Desktop “ menu item and scroll to find the CAB fax conference, e.g. ETS_Faxes. Click on the “Desktop “ menu item and scroll to find the CAB fax conference, e.g. ETS_Faxes. 13
Distributing Faxes Double-click the conference to view the faxes. Review the faxes to determine the intended recipient. Forward to the appropriate recipient. 14
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