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Mitchell D. Doht, PE Quality Management Engineer NDOR – Local Projects Division 402-479-4432 1.

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Presentation on theme: "Mitchell D. Doht, PE Quality Management Engineer NDOR – Local Projects Division 402-479-4432 1."— Presentation transcript:

1 Mitchell D. Doht, PE Quality Management Engineer NDOR – Local Projects Division

2  Purpose & Definitions  Program Overview  Application Process  Roles & Responsibilities  Emergency vs. Permanent Repairs  Eligible & Ineligible Items  Detailed Damage Inspection Report  Federal Requirements  Pictures and Contacts  Questions 2

3 Purpose & Definitions 3

4  23 USC 125(a) ◦... repair or reconstruction of highways, roads, and trails...that have suffered serious damage... 4 [Pg. 1-3]

5  23 USC 125 (a) (cont.) ◦...result of (1) natural disaster over a wide area such as by floods, hurricanes,... ◦...or (2) catastrophic failures from any external cause... 5 [Pg. 1]

6  23 CFR (f) ◦...sudden and unusual natural occurrence... which cause serious damage. 6

7  23 CFR (b) ◦...sudden failure of a major element or segment of the highway systems due to an external cause. ◦...not be primarily attributable to gradual and progressive deterioration... 7

8 Program Overview 8

9 9

10 10 [ Pg. 36]

11  Non Federal-aid highways  Covering all repairs  Relieving maintenance responsibilities of Federal-aid recipients ◦ Heavy maintenance Note: Economic hardship is not a factor for eligibility FEMA may cover ER ineligible costs 11 [Pg. 7]

12 Application Process 12

13  Governors Proclamation or President’s Declaration  Letter of Intent by NDOR  FHWA Acknowledgement  Disaster Assessment – leading to a Damage Summary Report  FHWA Eligibility Finding by the NE Division Office (Division Administrator)  Funding Approval by FHWA Headquarters 13 [Pgs ] [Pgs. 65 – 67]

14 Roles & Responsibilities 14

15  Early agency coordination is Critical  NDOR has the lead role for ER Program Coordination 15 FEMA/NEMA FHWA Utilities NDOR EPA/ACOE/FWS LPAs [Pgs. 40 – 41]

16  Identify Federal-aid Routes  Identify Damage Sites  Request Emergency Relief Funding  Complete Emergency Repairs on State Highways  Participate on Detailed Damage Inspection Teams  Administer Permanent Repair Projects  Coordinate LPA Permanent Repair Projects 16

17  Reporting of Natural Disasters and Catastrophic Failures  Participates on site inspection teams to verify extent of damages and determine eligibility of repairs 17

18  Help to Identify Federal-aid Routes  Identify Damage Sites  Complete Emergency Repairs on Federal-aid Routes  Coordinate with State Highway Contacts  Participate on Detailed Damage Inspection Teams  Administer Permanent Restoration Projects 18

19 Emergency vs. Permanent Repairs 19

20  23 CFR (b)(4)  Minimize extent of damage  Protect remaining facilities  Restore essential traffic  Incidental Permanent Repairs  180 day limit/100%  Timely “prompt” repair 20 [Pgs. 22 – 24]

21  Emergency Repairs ◦ PE and/or CE as Properly Documented ◦ Temporary Operations ◦ Incidental Permanent Repairs  Requires FHWA Prior Approval and is Not reimbursable at 100%, but at a pro-rata share 21 [Pg. 22]

22  Documentation

23  23 CFR (b)(1)  Restoring Highway to Pre-disaster Condition  Requires Prior FHWA Approval and Authorization  Normal FHWA Procedures are Required  Pro-rata share ◦ 80/20 or 90/10 23 [Pgs ]

24  Permanent Repairs ◦ Normal Federal-aid procedures ◦ PE and/or CE as Properly Documented ◦ ROW Activities ◦ Environmental Clearance (NEPA) ◦ Time Extensions 24 [Pgs. 24 – 31]

25 Eligible & Ineligible Items 25

26  Engineering and ROW  Detours*  Traffic Damage*  Overlays  Raising Grades  Slides  Work on Active Construction Projects 26 [Pgs ]

27  Officially Designated by Highway Official  Could Apply to non- Federal-aid highway  Pre-disaster Survey  Restore to Pre-disaster Condition 27 [Pgs. 6 – 7 ]

28  Traffic Control Devices  Landscaping  Roadside Appurtenances  Timber and Debris Removal  Transportation System Management Strategies  Features Resulting from the NEPA Process  Outside of Highway ROW 28 [Pgs ]

29  NO Local Roads  NO Rural Minor Collectors  Use Functional Classification Maps 29 [Pg. 6]

30  Heavy Maintenance  Damage Estimate under $5,000  Traffic Damage*  Frost Heaving  Applicant Owned Material  Erosion Damage  Prior Scheduled Work ◦ If project already in approved STIP or TIP 30 [Pgs ]

31  In general, ineligible for ER Funds  Three exceptions: ◦ Any public roads, responding vehicles making repairs ◦ Any public roads, officially designated detour ◦ Any Federal-aid highway, vehicles responding to a disaster 31 [Pgs ]

32  Mine/Underground Subsidence  Snow and/or Ice Removal  Emergency/Medical Transportation Services  Mitigation/Preventive Work Prior to Disaster  Catastrophic Failure from Internal Cause  Pavement Damage  Pre-existing Conditions 32 [Pgs ]

33 Detailed Damage Inspection Report (DDIR) 33

34  FHWA/State/Local Representatives  May Include Specialists: ◦ Geotech ◦ Hydrologist ◦ Biologist ◦ Cultural Specialist ◦ Structures ◦ R-O-W Specialist ◦ Environmental Generalist ◦ FEMA and/or NEMA Representatives 34

35  Estimate only*  Provides a basis for allocation of funds  Actual cost will be reimbursed  Prior Approval for Revised DDIR 35 [Pgs ]

36 36

37 1.Damage due from event 2.Maintenance 3.Heavy Maintenance 4. Pre-existing condition 5. Damage on FHWA eligible route 6. Damage meets FHWA dollar threshold  $5,000 or greater per site

38  Federal-aid Highway Route Number  Specific Location (Beginning and Ending Limits)  Nature and Extent of Damage  ADT  Emergency Repair (ER)  Permanent Repair (PR)  Environmental Determination (NEPA)  Method of Work 38 [Pg. 69]

39  Cost Estimates (L x W x H) & Expenditures to Date  FHWA/State Recommendation  State and/or Local Agency Concurrence  Sketch of the Site and Required Photos (Digital)  Calculations  Investigation Reports  Miscellaneous FHWA Approvals  TIME WINDOW ◦ DDIRs generally Completed/Submitted within 6-10 weeks 39

40  Eligible route  Scope of damage and repair (ER and/or PR work)  Coordination with other agencies (NEPA determination)  Supporting documentation ◦ Sketches with measurements  Maps & required pictures ◦ Minimum of one photo per site 40

41 Federal Requirements 41

42 42 FHWA NEPA PROCESS  ER program must comply w/NEPA  ROW acquisition (temp/perm) must follow Uniform Act  ER: Categorical Exclusion (CE) w/coordination  PR: Typically Categorical Exclusion w/exceptions Betterments Bridge Work Any impacts affecting resources [Pgs ]

43  All Fed-Aid rules apply to contracts (ER & PR) ◦ Advertisement period ◦ Innovative Contracting Methods ◦ Davis-Bacon Labor Rates ◦ Disadvantaged Business Enterprises (DBE) ◦ Americans with Disabilities Act (ADA) ◦ Buy America (steel) ◦ NO convict labor  Design Standards (NDOR required)  Environmental NEPA Issues/Process 43

44 Pictures and Contacts 44

45 45 Summer 2002, I-80 Near Ogallala

46 46 Summer 2002, I-80 Near Ogallala

47 47 Summer 2003, I-80 Near Big Springs

48 48 Summer 2003, I-80 Near Big Springs

49 49 More Common Example

50 50

51  NDOR ◦ Kendall Tonjes – State System  Phone –  ◦ Mitch Doht – Local System  Phone –   FHWA ◦ Frank Rich  Phone –  ◦ Kirk Fredrichs  Phone – 


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