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Release 2.19 Reports Webinar New and Revised.  Sarah Mallberg (Operations Unit Training Lead)  Tami Matti (Operations Unit Software Lead)  Pete King.

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Presentation on theme: "Release 2.19 Reports Webinar New and Revised.  Sarah Mallberg (Operations Unit Training Lead)  Tami Matti (Operations Unit Software Lead)  Pete King."— Presentation transcript:

1 Release 2.19 Reports Webinar New and Revised

2  Sarah Mallberg (Operations Unit Training Lead)  Tami Matti (Operations Unit Software Lead)  Pete King (Program Unit Consultant)  Maggie Donohue (Nutrition Unit Consultant)  Mary Johnson (Breastfeeding Coordinator)  Linda Dech (Peer Breastfeeding Coordinator)  Joni Geppert (WIC Epidemiologist)  Carol Rowe (Operations Unit Supervisor) State Staff

3  Use CHAT feature to send instant message to other attendees or to me  Please mute your phones (*6 to mute; #6 to un-mute)  Do NOT put on HOLD  Music/messages will play on audio conference WebEx Reminders

4  Very informal webinar  Please send CHAT questions or speak up at any time during webinar Questions?

5  On MDH WIC website  Information for Local Agencies  HuBERT Information System  Software and Training  Software Release Documents  HuBERT Release Document 2.19 Addendum - Reports Reports Release Document

6  Will provide for following reports  Breastfeeding Duration – No Longer Breastfeeding  Breastfeeding Duration – Currently Breastfeeding  Initial Contact  Certification Due  Up-to-date versions already available for  Benefit Pick-up  Participation Vs. Enrollment Monthly HuBERT Pre-defined Guidance Documents

7 Breastfeeding Duration – No Longer Breastfeeding OPR033 and OPR034

8  Analysis of children between 14 and 24 months  Whether breastfed (initiation)  How long before stopped breastfeeding (duration)  Duration by race/ethnicity  Designed to be compared to Healthy People Goals Information Provided

9  All children  Age between 14 and 24 months as of last date of selected report month (inclusive)  In one valid certification period  Do not have to be in valid cert period at time report run  Must belong to agency/clinic (cannot be purged)  Breastfed children  Ever Breastfed = Yes  Date Breastfeeding Ended less than or equal to last date of selected report month Report Criteria

10  Reports Environment  Clinic module  Run for one or multiple clinics  Based on agency currently working in/have access to  State Office module  Run for State, Grantee, Agency or Clinic(s) Report Availability

11  Dependent on End-0f-Month (EOM)  Month/Year defaults to most recent completed EOM  Only available for months in which EOM has been run  Dynamic information  Updates report information for previous months each time EOM run  Transfers  Stop breastfeeding Date Range

12  Report may be best utilized by  Run report every month  Most recent month in which EOM has been completed  Save report each month  Compare  Assess progress Date Range

13  Detail  Default  Breastfeeding duration and race/ethnicity  Summary report Report Type

14  Summary  Total count by breastfeeding duration  Breastfeeding initiation information for all children 12 to 24 months old  Ever BF = Yes or No  Ever BF = Yes  Ever BF that stopped breastfeeding prior to cert  Ever BF = Unknown Report Type

15  Two different report output options  Standard  Healthy People Goals  Determines how children grouped into Breastfeeding Duration Age Categories Report Content

16  Determined by  Child’s age when stopped breastfeeding  Calculated  Using difference between Date Breastfeeding Began and Date Breastfeeding Ended collected in Health Information  Same dates = 1 day category BF Duration Age Categories

17  Standard  Children counted in only one age category  Healthy People Goals  Children < 1 month old when stopped BF counted in only one age category  Children > 1 month old when stopped BF counted in each applicable age category BF Duration Age Categories

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19 Counts of 14 to 24 month old children who currently belong to our agency, were breastfed at one time, and whose Breastfeeding End Date <= 1/31/2014 by ethnicity and race.

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23 = 591

24  Result of VOCs  Don’t seem to display  Report requires Ever Breastfed and Breastfeeding End Date be completed in Health Information  Not usually completed for VOCs  Documentation does not address Unknowns Unknown Race/Ethnicity

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27  Row total used as divisor  Provides percentage of children within same Ethnicity or Ethnicity/Race breastfed for duration  More interested in percentage of children of specified Ethnicity/Race based on total number of certified children 14 to 24 months breastfed for duration Report Percentages

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31  Row total used as divisor  Percentage of breastfed infants who breastfed for certain duration  Could be used to compare and assess breastfeeding stats within own agency as move forward through time  Save report for future reference Report Percentages

32  Report percentages not true comparison to Healthy People Goals  Healthy People Goals divisor uses total number of children certified  Where Ever Breastfed = Yes or No  Row A  Need to perform own calculations Compare to Healthy People Goals (Use Row A)

33  Total number of ALL children  14 to 24 months old  Includes all Ever BF Yes and No  Included Ever BF Yes regardless of whether they stopped breastfeeding or not Row A

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37  Count of children  14 to 24 months old  Ever Breastfed = Yes  Regardless of whether stopped breastfeeding  Subset of Row A  Percentage  Percent of children who initiated breastfeeding  Row B divided by Row A Row B

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40  Count of children  14 to 24 months old  Ever Breastfed = Yes  Stopped breastfeeding before their certification  Breastfeeding Stopped Date < initial certification’s CertEffectiveDate  Percentage  Percent of children who stopped breastfeeding before their cert who initiated breastfeeding  Row C divided by Row A Row C

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42 Any Questions? Breastfeeding Duration – No Longer Breastfeeding

43 Breastfeeding Duration – Currently Breastfeeding OPR035 and OPR036

44  State Office still exploring potential uses for this report  Very interested in ways in which your agency might choose to use them  Appreciate hearing back from you  Let us know how you use it Information Provided

45  Essentially “prevalence” reports  Provide “snap-shot” of agency’s currently breastfeeding infants/children at this point in time  Breastfeeding duration by Race/Ethnicity  Breastfeeding status  Breastfeeding initiation Information Provided

46  Date of birth falls within specified FROM and TO months  In Health Information screen  Ever Breastfed = Yes  Currently Breastfeeding  Breastfeeding Now checkbox – infants  Breastfeeding beyond One Year - children  In valid certification period at time report run  Infant or child  Cannot have been terminated Report Criteria

47  Reports Environment  Clinic module  Run for one or multiple clinics  Based on agency currently working in/have access to  State Office module  Run for State, Grantee, Agency or Clinic(s) Report Availability

48  NOT based on end-of-month  Two years prior to, and including, current month  Report may be best utilized by  Run report every month on similar date  For previous year (ex: March 2013 – February 2014)  Save report each month – compare? Date Range

49  Detail  Default  Currently breastfeeding infants/children  By Race/Ethnicity  Breastfeeding duration based on the participant’s current age  Summary report Report Type

50  Summary  Total count of currently breastfeeding infants/children (born within specified date range)  By current age/breastfeeding duration  Breastfeeding status (fully or partially)  Breastfeeding initiation  Ever BF = Yes or No  Ever BF = Yes  Ever BF = Unknown Report Type

51  Two different report output options  Standard  Healthy People Goals  Determines Breastfeeding Duration Age Categories  How participants are grouped in categories Report Content

52  Determined by  Participant’s age at time report is run  Calculated using difference between Date Breastfeeding Began and current date BF Duration Age Categories

53  Standard  All are counted in only one age category  Healthy People Goals  infants < 1 month old counted in only one age category  Infants/children > 1 month counted in each applicable age category BF Duration Age Categories

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57  No Unknown ethnicity/race row in report  Currently certified participants can be missing  Not required for VOC  Appears report counts participants in row TOTAL  NOT counted in any age categories for row  Applies to both Ethnicity/Race TOTALS and Breastfeeding Status TOTALS  Sum of columns in row MAY NOT equal row TOTAL Unknown Ethnicity/Race

58 Total is off by one.

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60 Total is off by nine.

61 172/1593 = 10.8% 43/586 = 7.3%

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63 43/233 = 18.5 %

64  Different from our breastfeeding status terms  Based on amount of formula provided  Partially Breastfeeding <= Max  Receiving less formula  Mostly-breastfeeding  Partially Breastfeeding > Max  Receiving more formula  Some-breastfeeding Partially Breastfeeding Terms

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67  Total Infants Born in Date Range (Ever BF Y/N)  Count of ALL infants  Date of birth in specified date range  Either Yes or No selected for Ever Breastfed Row A

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69  Count  Count of ALL infants  Date of birth in specified date range  Ever Breastfed = Yes  Regardless of whether currently breastfeeding  Percentage  How many infants born in specified date range initiated breastfeeding  Row B divided by Row A Row B

70 3935/5066 = %

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72  Saves as an Excel (xlsx) document  Data Dump  Displays all data used to generate report  May include some data that doesn’t actually display on report output  Same regardless of Report Type or Report Content Save Raw Data as Spreadsheet

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74 Any Questions? Breastfeeding Duration – Currently Breastfeeding

75 Breastfeeding Initiation OPR030

76  State Office has identified issue  Requires participant to be certified in same month as born  No way to use report without missing percentage of participants  Report not considered usable at this time Do Not Use

77  Documented issue in contractor’s issue log  Approval process  Higher priority  Only initiation report other states have available  Corrections will be included in future release Usable in Future?

78  WIC Reports and Data – Breastfeeding  Statewide reports  Maps Other Report Options

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80  Initiation and Duration reports  By Grantee  By Agency  By Race/Ethnicity  Available soon on agencygateway on FileZilla (FTP)  Stored on FTP site due to data privacy New Initiation/Duration Reports

81  Summary Statistics - Breastfeeding  agencyeom on FileZilla  Minnesota Report folders Other Report Options

82 Any Questions? Breastfeeding Initiation – Do Not Use

83 Initial Contact CLN040

84  List of participant IDs with initial contact date during specified dates by WIC Type  Calculates number of days between initial contact date and first appointment offered or cert date Information Provided

85  Participant belongs to agency/clinic  Participant’s WIC category selected when report run  Initial Contact date between From and To dates Report Criteria

86  Reports Environment  Clinic module  State Office module  Central Administrative Site Report Availability

87  Both the FROM and TO dates must be < current date  Won’t generate results for first appointment dates or cert dates prior to February 22, 2014  Date implemented Release 2.19  WIC Category and Migrant fields added to Initial Contact – necessary for report Date Range

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90  Subtracts Initial Contact date from First Appointment Offered  If no First Appointment Offered date  Subtracts Initial Contact date from Certification Effective Date  If no First Appointment Offered or Cert Effective Date  Displays Unknown Processing Standards Calculation

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93 Any Questions? Initial Contacts

94 Reported Participation List CLD036

95  List of all participants included in participation count for specified month and year  Could be used to identify participants who received benefits for specified month/year  By WIC Category  By Breastfeeding Amount Information Provided

96  Participant counted in EOM for specified month/year  Information pulled from CASELOADCOUNT table, including:  ParticipationCYM  RptdThisMonth = Y  AgencyID and ServiceSiteID Report Criteria

97  Reports Environment – State Office Module Report Availability

98  Dependent on End-of-Month (EOM) process being completed for desired report month  Defaults to most recent month EOM completed Date Range

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100 Any Questions? Reported Participants List

101 Benefit Pick-up CLN006

102  List of participants  Eligible to receive benefits  Haven’t yet picked up benefits  By date specified when running report  HuBERT Pre-Defined Guidance document available on MDH WIC website Information Provided

103  Currently belongs to selected agency/clinic  Certification End Date greater than or equal to date specified in As of Date field  Last set’s Last Date to Use (LDTU) less than date specified in As of Date field  Participants can be terminated  Exclude participants that don’t receive food benefits Report Criteria

104  Reports Environment – Clinic Module Report Availability

105  Only one date is entered into As of Date field  Date must be greater than or equal to today’s date  Entering current date provides list of participants overdue for benefits  Entering a future date provides list of participants both overdue and due for benefit pickup As of Date

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111  Received feedback from number of agencies that report is much longer and “unmanageable” or “unusable”  Encourage you to take a look at participant in report since most may be eligible to receive benefits – increase your count!  Created an Infoview report that provides user more control over report output Report Alternative

112  Report Title: Missed Nutrition Visit/Benefit Pick-up  MN SHARED/Benefit Issuance folder  Welcome to join Infoview pilot Infoview Report

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114  Excludes participants not eligible to receive benefits  Fully BF infants < 6 months old  Some-BF women > 6 months postpartum  Children over 5  Participants terminated for reason other than Failure to Pick-up  Participants determined ineligible  Displays most recent appointment scheduled

115 Any Questions? Benefit Pickup

116 Certification Due CLN002

117  List of participants  Certification End Date occurs during dates specified  Eligible for subsequent certification (recert) Information Provided

118  Include participants  Currently belongs to selected agency/clinic  Certification End Date between dates specified (inclusive)  Current certification has been terminated Report Criteria

119  Exclude participants becoming categorically ineligible  Children turning 5 years old  Breastfeeding women  Non-Breastfeeding women Report Criteria

120  Reports Environment – Clinic Module Report Availability

121  Participants are always DUE during time period entered into FROM and TO fields  Entering dates before current date provides list of participants overdue for certification  Entering dates after current date provides list of participants due for certification Date Range

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128 Any Questions? Certification Due

129 Participation vs. Enrollment CLD029

130  Number of participants by WIC Type and breastfeeding amount  Received benefits  Enrolled  Percent participation (show rate)  HuBERT Pre-Defined Guidance document available on MDH WIC website Information Provided

131  Criteria was not changed for this report  Based on specified report month:  Participation = in CASELOADCOUNT table  Enrollment = in CASELOADCOUNTENROLLMENT table  % Participation = Participation/Enrollment Report Criteria

132  Reports Environment  Clinic Module  Clinics list added to provide ability to print for multiple clinics instead of just clinic currently working in  Note: Currently displays ALL clinics (Issue = TMP-119)  State Office Module  Grantee radio button added Report Availability

133  Dependent on End-0f-Month (EOM)  Month/Year defaults to most recent completed EOM  Only available for months in which EOM has been run Date Range

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136  Partially Breastfeeding <= Max  MOSTLY-BF  Partially Breastfeeding > Max  SOME-BF  Women FFF  Breastfeeding woman with Amount Breastfeeding equal to Non-Breastfeeding  Infant and mom’s records not in sync  Should be seeing fewer due to Release 2.17 enhancements Breastfeeding Amounts

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138 100 – 86.3 = 13.7%

139 Any Questions? Participation vs Enrollment Monthly


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