Presentation on theme: "Pennsylvania System of School Assessment (PSSA) Administrator Training"— Presentation transcript:
1Pennsylvania System of School Assessment (PSSA) Administrator Training CLICK HERE!!!!
2Agenda General Overview and Important Information - DRC Important Dates - DRCThe Assessment - DRCReturning Materials - DRCPlanning for the Assessment - PDEParticipation and Exceptions to Participation - PDEAdministering the Assessment - PDEPDE Policy - PDETest Security – PDEAYP – PDE
3General Overview for 2011 All policy decisions come from PDE All PSSA logistics are the responsibility of DRC and include Grades 3 – 8 and 11 Reading and Mathematics, Grades 4, 8, and 11 Science, Grades 5, 8, and 11 Writing, and the Grade 12 RetestReporting – DRC manages the Parent Letters, District Student Data files, ISRs, and all eMetric deliverables (data interaction, online summary reports)
4General Overview Today’s Training Highlights New this year, Important Information and DatesAdministering the AssessmentParticipation, Attributions, AccommodationsTest SecurityAYPUnderstanding new processes, reinforcing essential assessment information, and sharing important testing, systems, and reporting dates.Understanding who should be testing, the process for attributing students, and using/reporting testing accommodations.Understanding the proper procedures for test administration and the critical link between barcode label use and accurate reporting of student information.Understanding the importance of test security at all levels.Understanding the relationship between your students’ demographic information and participation and the impact on AYP.
5Important Information New this year: PSSA – Modified for Reading and ScienceAudio CDs – Must have PDE approval before DRC can ship any Audio CDs.Students in grades 4-8 & 11 who meet the eligibility requirements may take the modified version of the Mathematics or Reading PSSA.Students in grades 8 & 11 who meet the eligibility requirements may take the modified version of the Science PSSA.Science and reading were field tested in 2010 so they are operational in This means student scores will come from the modified assessments.Only 2% of a district grade span’s Proficient scores may come from the modified mathematics or Reading assessment for AYP.Audio CDs are for students that normally receive this type of accommodation. All requests for Audio CDs must be approved by PDE.
6Important Information Yearly remindersDo not return booklets for PASA studentsReturn appropriate booklets for students participating in modified assessmentsExpedite the return of Answer BookletsPIMS data was used to produce Precode LabelsMatch Booklets by Form NumberStudent MobilityStudents registered to take the PASA for Reading/Math and Science do not need to have a PSSA booklet returned to DRC.• If you receive a Student Precode Label for a student taking the PASA, throw the label away. Do not affix the precode label to an answer booklet!DRC will provide an additional set of grades 4-8 & 11 Student Precode Labels so schools have adequate precode labels for students who take a Modified assessment.All testing sites are required to return used answer booklets as soon as the majority of the testing population completes each assessment.• Districts and schools must be aware that multiple UPS shipments will need to be made to facilitate the return of PSSA materials.The PSSA return labels (UPS-RS labels and DRC Return Shipment Labels) are not subject specific.Student Precode Labels will be produced for all valid student records DRC received from the PIMS November Snapshot.• DRC will receive an updated PIMS file to ensure the most accurate student data is used for reporting.Student Precode Labels that contain inaccurate student names or PAsecureIDs should not be used.
7Important Information DRC Contact InformationOur toll free number is:Our fax number is:Our is:If you get DRC’s voic , that means our customer service representatives are busy with other calls.DRC recommends you use the address so you can fully explain your situation and be able to keep a written record of the correspondence.
8Important Information PDE contact informationOur phone number is:orOur is:PDE also has contact information, but we recommend you contact DRC first.
9Important Dates 2011 Assessment Dates March 14 to 25 – Grades 3 – 8 & 11 Reading and MathematicsMarch 28 to April 1 – Grades 5, 8 & 11 WritingApril 4 to 8 – Grades 4, 8 & 11 ScienceApril 11 to 15 – Final makeups for all assessments
10Important DatesMake-ups can occur anytime during the PDE-established windowReturn answer booklets for each assessment after the subject specific windowUPS is used to return ALL secure materialsAll materials must be picked up by UPS by April 15All material must arrive at DRC by April 22Your PSSA materials must be picked-up by UPS (at the latest) on the dates listed below:Reading/Math (including Modified) – March 29Writing – April 5Science (including Modified) – April 12All Make-Up Materials – April 15Used answer booklets received by DRC after April 22, 2011, will not be included in your 2011 PSSA and AYP reports.The exclusion of any students in AYP reporting because of an LEA’s failure to return answer booklets within the established timeline will be reported and researched by the Pennsylvania Department of Education.
11Important Dates DRC Online System Dates May 12 to 18, 2011 – Student Attribution windowJune 27 to 30, 2011 – PASA 1% and PSSA-M 2% redistribution windowThe online Attribution System window represents the only opportunity to attribute the scores of students placed into a school or facility back to the students’ home districts and/or schools.• Completed attributions will be processed every night during the window.• Schools will also be required to confirm (or enter) the PAsecureID of any student tested at (or attributed to) the school who was administered the assessment with a District/School Label.REMEMBER: Attributions should not be processed for students who do not meet the Full Academic Year status or students who withdrew after the assessment window!The “redistribution phase” of the online system is for districts with any grade span’s Proficient scores comprised of more than 1% Proficient PASA scores and/or 2% Proficient PSSA-M scoresDistrict personnel will be required to select and redistribute the Proficient PASA and/or PSSA-M that will be moved to Not Proficient for AYP calculations only.
12Important Dates 2011 Reporting Dates June 10 – District Student Performance Data Files posted to DRC’s Report Delivery System and Parent Letters available on eMetric websiteJuly 18 – Pre-appeals Student Data Files with attributions available onlineJuly 18 – Online AYP System available
13Important Dates Watch for information about these upcoming sessions Report Delivery System Cleanup webinars (February 28 - March 4)How PIMS data affects AYP (March 8, 9, and 11)Attribution System Webinars (May 9-12)Redistribution System Webinars (June 23-27)Understanding AYP (May 19-26)
14The Assessment Before the assessment Read the manuals, schedule the assessments, and prepare test coordinators and administratorsInventory/account for all materialsAll subjects will arrive at the same timeOrder additional materials as soon as possibleTest Administrators must be given ample time to read the Directions for Administration Manuals prior to orientation and the testing window.The first days of the testing windows should be used when scheduling the test sessions to allow the school more flexibility if any unusual circumstances delay the anticipated start dates.Make sure you have the correct materials and sufficient quantities and verify that you have received the amount of booklets as indicated on your Materials Accountability Form.With the exception of ship-to-school districts and special sites, all additional materials will be shipped to the District Assessment Coordinator.
152011 Design – More materials Make sure to include your District Code along with your District Name.Make sure to include your School Code along with your School Name.Indicate the quantity you need.Additional Material Request forms are located in the Handbook for Assessment CoordinatorsRedesigned for 2011!The Additional Materials Request Form includes the material selections for all the assessments.Additional Audio CDs, Large-Print, or Braille materials must be ordered by contacting a DRC Customer Service Representative. Remember, all audio CD orders must be approved by PDE.Remember, if you need new test booklets because of an enrollment change, you may also need barcode labels.Make sure to include your District AUN and School Code along with your district and school names.
16Barcode LabelsAnswer booklets returned to DRC for processing must have a label attached. The only answer booklets that should NOT have labels attached are booklets that are unused and COMPLETELY blank.Whether a Student Precode or a District/School Label is used, page 3 needs to be filled out for any student using an accommodation.The barcode labels are not subject specific.Each school’s Student Precode Labels will be slip-sheeted by subject for ease of distribution; however, the labels do not contain a subject designation and can be used on any assessment.The District/School Labels and the Do Not Score Labels are not slip-sheeted by subject and may be used on any assessment.Booklets for students who are non-assessed and have been identified as such on the answer booklet must have a barcode label.Verify the number of booklets you need before you affix the labels.Do not attempt to move or remove any label that has been affixed to the front of an answer bookletThe accommodations information can only be reported at the time of testing.
17Barcode Labels STUDENT PRECODE LABELS Student Precode Labels contain district/school information and individual student demographicinformation as reported in PIMS.Verify that the information printed on the Student Precode Labels is correct.If a student’s printed name or PAsecureID is incorrect (i.e., no longer matches what is in PIMS), do not use the label.DRC cannot update a student’s record for final PSSA and AYP reporting if the name or PAsecureID printed on the label is different than the name or PAsecureID in PIMS during the testing window.The student demographic information associated with the Student Precode Label CANNOT be over-ridden by writing on the precode label or bubbling pages 1 & 2 of the answer booklet!With the exception of name, PAsecureID, and birthdate, your PIMS administrator can correct student demographic errors during the PIMS upload window that will occur during the testing window.If you receive a Student Precode Label for a student no longer enrolled at your school, destroy that label.All schools with precoded students in grades 4 – 8 or 11 will receive an additional set of Student Precode Labels for use with the PSSA-M Modified assessments.
18Barcode Labels DISTRICT/SCHOOL LABELS District/School Labels contain district and school specific information only. These labels must beused when Student Precode Labels are not used.When using District/School Labels, the front cover and all applicable items on page 2 of the answer booklets must be hand-bubbled.The District/School labels are no longer subject specific.Never use labels from another school.Do Not make copies of labels.If you need more labels, fill out the additional materials request form found in the Handbook for Assessment Coordinators.
19Barcode Labels DISTRICT/SCHOOL LABELS (cont) When using District/School Labels, the student’s name, birth date, and PAsecureID must be bubbled exactly as it appearsin your school’s student information system.The student’s name, PAsecureID, and birth date must be bubbled on the answer booklet exactly as it appears in PIMS (information uploaded from the district’s student information system) in order to match back to the data in PIMS for proper reporting.
20Barcode Labels DO NOT SCORE LABELS All sites will receive Do Not Score Labels for answer booklets that should not be scored.Do Not Score Labels should be used if a booklet becomes torn, soiled, or is found to be defective.Student responses must be transcribed into an answer booklet of the same form designation if a student has begun working in a booklet that becomes unusable.If a District/School Label is inadvertently affixed to a blank/unused booklet, affix a Do Not Score Label over it.
21Labels must be affixed in the box provided. When using a Do Not Score label, place it over any label already on the booklet!!
22The Assessment Bubbling the answer booklets English Language Learners Use May 7, 2010, for calculating first year in U.S. school for ELL studentsCourt/Agency Placed StudentsFoster care is not a court/agency placement for NCLB purposesPer IDEA, court/agency placed students with an IEP are required to participateCourt/Agency captured in booklet onlyStudents in their first year of enrollment in U.S. schools are not required to participate in the Writing or Reading assessments; however, they must take the Mathematics and Science assessments.• The “first year” ELL exemption is reported on page 2 of the answer booklets (Item #6)• If the student has Student Precode Label, check to see that the student’s PIMS record is correct.• The “enrolled after” date used to identify ELL students (May 7, 2010) represents the last day of the 2010 testing window.Court/Agency placement is not a valid exclusion for students placed into alternative education programs, IU programs, or Approved Private Schools, as students attending those programs are placed by the district or school, not by a court or agency.A student’s status as court/agency placed is only being captured in the answer booklets.
23The Assessment Bubbling the answer booklets (cont) Home-Schooled StudentsHome-schooled captured in booklet only.Full-time – Item 5, option 6 on page 2 of booklet.Part-time – “Other Assessment Information” grid on page 2 of booklet.If a student is a full-time home education student, “student is home-schooled and assessed at parental request” must be bubbled on the student’s answer booklet regardless of the type of barcode label that has been used (Item 5-option 6 on page 2 of the answer booklet). This information will no longer be collected from PIMS.If a student is partially enrolled at a public school for his/her mathematics or reading education, bubble “student is enrolled at a non-public school or is home-schooled and receives his/her [Reading or Math] education at a public school”.
24The Assessment Modified Assessments There are modified assessments for Mathematics, Reading, and ScienceAdditional precode labels for use on PSSA-MProper booklet labeling is essential for accurate reportingUse the additional set of Student Precode Labels so that a student’s PSSA-M booklet and PSSA booklet are both appropriately labeled.If the student does not have a precode label, use a District/School Label on each booklet and bubble the student’s information the same on both booklets.Unused Student Precode Labels from the additional set of PSSA-M labels should be discarded.
25The Assessment Accommodated Assessments Order Braille, Enlarged Print, and Audio CDs fromAll student responses must be transcribed into a regular scannable answer booklet.A Spanish-translation version of the Mathematics and Science assessments are available
26The Assessment All students must use a No. 2 pencil. What to do if a student goes home ill.Use of calculatorsUse of DictionariesWord-to-word dictionaries (including electronic dictionaries with beaming turned off) are permitted for ELLs in their first three years in a U.S. school on the math and science assessments.For all other students, do not provide or permit the use of dictionaries, thesauri, spell- or grammar-checkers, PDAs, or any device that can transmit information on any assessments.Administrators MUST also use a #2 pencil when transcribing student responses from Braille, large print, or electronic test formats.Students should be instructed to completely erase any unwanted marks when changing an answer.If a student becomes ill and has to go home before the end of the day’s testing session, SEE HANDBOOK TEXT.If calculators are used on the allowable portions of the mathematics assessment, it is incumbent upon the schools to ensure that the PDE calculator policies are followed.• Please refer to the PDE website (www.education.state.pa.us) for the current calculator policy.
27The Assessment Distribution and collection procedures Security Numbers Security ChecklistSecurity numbers are located below the barcode are on the back of every secure booklet shipped by DRC. This barcode is the scannable version of the security number.You must use a secure method of storing, distributing, and collecting materials.Make certain that personnel who have access to the secure storage area understand the importance of the materials.The security barcode numbers appear sequentially on your school’s Security Checklist and identify the district and school to which each booklet was sent.Important Note: Security barcodes should not be used to match test and answer booklet forms; only use the form designation printed on the front cover of the booklets to match forms.The Security Checklist is a tool to help track and account for all secure materials and does not need to be returned to DRC.
28Destroyed due to illness 2011Mr. Gillin4/164/174/18Destroyed due to illnessUnchanged from the last four years. A great tool to use!!Mr. Schiller4/22
29The Assessment Unusual Circumstances QUESTIONS? CALL 1-800-451-7849 Test Administrators may encounter situations not covered in the manuals. The Test Administrator, along with the School and District Coordinator, should use their best professional judgment on how to handle each situation keeping test security and integrity in mind.One example is when a student becomes ill on a test. These tests should be destroyed and NOT returned to DRC. Make sure to note on the Materials Accountability Form that the document was destroyed due to student illness.QUESTIONS? CALLNOT
30Return Instructions Be organized Have clear communications and define a plan for returning scorable materials earlyUse the Materials Accountability Form and Security ChecklistSchool Assessment Coordinators should look for ways to expedite the return process.Answer booklets should be shipped immediately via UPS; test booklets should be shipped before the assessment-specific “out-of-district” deadline using UPS.Keep one final box for booklets that are held back for make-ups and new enrollments.Communicate with your Test Administrators and PLAN AHEAD.Use the Security Checklist!!
31Return Instructions - Materials Accountability Form The Test Security Affidavit must be signed by the school principal.The Materials Accountability Form provides a means for each school to document any discrepancies in materials shipped or returned to DRC.Both of these forms MUST be completed and returned to DRC in the final box shipped to DRC.
32Return Instructions - Test Security Affidavit The Test Security Affidavit must be signed by the school principal.The Materials Accountability Form provides a means for each school to document any discrepancies in materials shipped or returned to DRC.Both of these forms MUST be completed and returned to DRC in the final box shipped to DRC.
33Test booklets and unopened packages Return InstructionsTest AdministratorsSchool Assessment CoordinatorsDistrict Assessment CoordinatorsABUPS RSLabelDRC LabelABABUPS RSLabelDRC LabelDRC LabelUPS RSLabelDRC LabelUPS RSLabelABTest booklets and unopened packagesAll Answer BookletsTest Administrators must account for and return all materials to the school assessment coordinator daily.School Assessment Coordinators must account for all assessment booklets and verify that all used answer booklets have a barcode label properly affixed to the front cover.As soon as the majority of the testing population has completed an assessment, School Coordinators can facilitate the early return process by returning the answer booklets to their District Coordinator or to DRC via UPS as soon as they have confirmed that that all used answer booklets have a barcode label properly affixed to the front cover.Both DRC Return Shipment Labels and UPS-RS labels must be applied to the top of all boxes being returned to DRC.School Coordinators must box all answer booklets separately from the test booklets and unopened packages.33
34Return Instructions Material Pick Up If you do not have a regularly scheduled UPS pick-up or delivery, call UPS at (866) to arrange a pick up at least 24 hours prior to your requested pick-up.
35Special Note Keep a copy of the UPS-RS tracking numbers used. When DRC has questions about a district’s assessment materials, we make follow-up phone calls after the testing window has closed.It is important to return these calls as soon as possible in order ensure fast and accurate reporting and to keep you schools off the missing materials report sent to PDE.
36Planning for the Assessment Testing Preparation DOs:Plan for testing rooms and times.Post PA General Description of Scoring GuidelinesMath Formula Sheets – only available for grades 7, 8 and 11.Provide test administrators with:TrainingTest manualsScheduleTo help facilitate a smooth test administration:All test administrators and all students should have a clear direction regarding the room and the time assigned for the administration of the tests.There should be a monitored area designated for any latecomers to prevent interruptions to a test session.For the writing test, the “old” Pennsylvania Domain Scoring Guide is permitted to be posted during the writing test, as well as the current Mode Specific Scoring Guidelines.All test administrators must be trained on how to administer the test. This allows new test administrators, as well as veteran test administrators, to feel comfortable with any changes in the PSSA tests.
37Planning for the Assessment AccommodationsThe Accommodations Guidelines for students with IEPs, ELL students, and all students are available on department’s web site –The Federal No Child Left Behind Act requires that all students participate in the PSSAs.Students with disabilities are to be included in all state assessments and should be provided with appropriate accommodations.Remember that any accommodation used during PSSA testing should be part of the student’s everyday school environment.Accommodations should only be extended to the student as long as it does not compromise the integrity of the test.For example, reading aloud the reading assessment is not considered a valid accommodation since the purpose of this assessment is to measure skill in reading and comprehending printed matter.A downloadable document outlining all acceptable accommodations is found on the Pennsylvania Department of Education’s web site.
40Access to InformationPVASSPA Secure IDAccountabilityPSSA
41Planning for the Assessment Be prepared for parental requests to view the test.Schedule small group setting(s).Schedule extended time setting(s).Assign test administrators for breaks and movement to other setting(s).Plan for secure distribution & collection of materials after each session.Parental requests to view the tests must take place at the school or district setting with a monitor present at all times. Parents must sign a confidentiality agreement before viewing any secure materials.The Mathematics or Science Spanish-translation tests should only be administered to those students who would benefit from reading the test questions in Spanish. If a student does not regularly read mathematics or science assessments in the Spanish language, then the Spanish-translation format may not be an appropriate accommodation.Students that normally receive a small group setting for assessments should be provided with a similar setting for the PSSA. This minimizes disturbances when test directions (or math items) must be read aloud or repeated.The secure test materials must be carried by a test administrator to the extended time setting.Materials must be collected after each session and returned to the secure storage area.
42Assessments Available PSSAPSSA-MPASAAccommodations are available for all tests.
43PSSAStudents participate in the PSSA for Math, Reading, Science, and Writing.
44PASA Students participate in the PASA for Math, Reading, and Science Students participate in a school-provided alternate assessment for Writing.There is not a state PASA for Writing.Students who meet the eligibility requirements should be administered a school-entity-provided alternate writing assessment.Reading & Mathematics and Science PASA materials are produced/distributed by the University of Pittsburgh.The PASA uses reinterpreted statewide standards as a basis for the tasks students are given to perform.PASA materials may be ordered by calling
45PSSA- Modified (PSSA-M) Available for Mathematics, Reading, and ScienceRecommended to be administered in a separate settingRecommended to administer all sections of one content area, then all sections of the otherAll sections must be given in the order in which they are printed in the test bookletsAll accommodations available for the PSSA are also available for the PSSA-M
46ELL students - Mathematics and Reading ELL students are treated the same as every other student with the following exceptions:Participation in the Math assessment is mandatory but if the student is in their first year of enrollment in a U.S. school their scores do not count for AYP purposesParticipation in the Reading assessment is optional for students in their first year of enrollment in a U.S. school
47ELL students - Science and Writing ELL students are treated the same as every other student with the following exceptions:Participation in the Science assessment is mandatory for students in their first year of enrollment in a U.S. school but scores do not count for AYP purposesParticipation in the Writing assessment is optional for students in their first year of enrollment in a U.S. school
48Administering the Assessment DO:maintain calm & quietremove or cover all instructional materialsprovide:blank scratch papersharpened pencilshighlightersencourage studentsreturn all test materials to secure locationDO NOT:allow unsupervised breaksdisplay visual cues, e.g. picture iconsprovide pre-printed graphic organizersallow pens/colored pencils; stray marksprompt studentskeep any test materialsYou can clarify directions and offer encouragement to the students.Circulate around the room while the students are taking the assessment and be available as a resource.Allow students to create graphic organizers on the scratch paper provided at the time of testing without your assistance.Directions for all assessments may be read aloud, and a test administrator can have students explain directions aloud to confirm understanding.Mathematics questions may also be read aloud; however, test administrators cannot read aloud any portion of the Reading assessment or the passages/multiple-choice portion of the Writing assessment.Some examples of items that cannot be present in the classroom include:Word walls, teacher-developed rubrics, vocabulary words and definitions, number lines, formula sheets (other than the official one from the assessment).Additionally, any hand-outs, posters, or charts developed as icons or visual clues to help students recall information are not allowed.You cannot help students answer items. This includes:• Helping the student eliminate some multiple-choice items, providing re-printed graphic organizers, pointing to key phrases in test questions for students, pointing to correct answers on the assessment, giving correct answers, or using a highlighter on the questions, text, or answers to prompt students.
49Make-ups Make-up missed sessions as soon as possible Make-ups for all subjects can be administered up to the end of the testing window
50PDE Policy – Test Security The assessments rely on the measurement of individual achievement. Any deviation from assessment procedures is strictly prohibited and will be considered a violation of test security.School administrators, teachers and any other education personnel who are involved in the assessment program must maintain the security of all assessment materials at all times.Because the assessment must remain secure, teachers/Test Administrators should not have assessment materials in their possession at any time other than during the actual assessment administration.A Test Security Affidavit certifying that proper test security and administration procedures were followed will be supplied by DRC for each school participating in the PSSA.The document must be signed by the school principal and returned to DRC with the test materials.
51PDE Policy – Test Security Maintain test security:Refer to PDE securitySearch for “Accommodations and Security”PDE has also made additional security guidelines available on their website.
52Important Information The AYP Performance and Participation Attribution Map is posted atType “Attribution Map” in the search boxA district that has placed a student into an alternate educational setting inside or outside the district is responsible for ensuring the student’s participation in the assessment.The AYP Score and Participation Attribution Map provides guidance for determining proper student attribution.Although the district is always responsible for ensuring that all of its students are tested, it is not necessarily responsible for ordering materials or administering the test to students who have been placed in educational settings inside or outside the district.
53Important Information The entity delivering the student’s education is responsible for ordering and receiving materials and administering the test.Know your district’s procedures for Home Schooled students.Testing Cyber Charter School students.The testing site responsible for the education of a district-placed student is also responsible for ordering the testing materials and administering the test.This includes IU-run classrooms housed within a regular district school building. In this scenario, the district school building is responsible for ordering the materials so the IU personnel can administer the assessment to the students.The testing district is then responsible for attributing these students’ scores back to their districts/schools or residence.It is also important that Home Schooled students are handled properly by the district.A Cyber Charter School may enter into an agreement with districts to test students in the district. This does not alleviate the Cyber from responsibility. The student is attributed to the Charter School.
54Issues that could impact AYP determination Schools that received precode labels for IU or Alternative Education programs housed within that school.Coding/Bubbling the answer bookletsFor schools with IU or Alt. Ed. Programs that feed from several other districts. You must use either a precode label, or district/school label. You must then access the attribution system in May and reattribute these students back to their district and/or school of residence.
55Bubbling booklets Bubbling booklets may include: Filling in all information (for students who do not have a Precode Label),Demographic information provided on an answer booklet will not override information that’s on a precode label.Please complete certain demographic information after the test has been completedE.g., economically disadvantagedAnd/orFilling in fields that are applicable to the testing situation (i.e., - Accommodations)Some situations will require that you bubble much more information than others. For example, a booklet belonging to a student without a precode label will require more information to be bubbled than one belonging to an IEP student with a precode label. A precoded student’s answer booklet may only require that you bubble information regarding the testing situation.We ask that you bubble some of the demographic information AFTER the student has completed the assessment, for example economically disadvantaged and information regarding the testing situation.Information that is provided on an answer booklet will not override the information on the precode label. The information on the label came from PIMS and any correction to that information should be made through PIMS. A District/School Label should be used if the precode label has incorrect PRINTED information (i.e., student name or PAsecureID).
56Assessment Coordinators: Ensure all information is bubbled correctly! Demographic dataAssessment Coordinator?Race/ethnicityEconomic statusTest administrator?Other?Testing situation dataAssessment Coordinator?Non-assessed codesTest administrator?Absent without make upAccommodationsOther?Students should not bubble information into the answer booklet.
57Assessment Coordinators: Training for those who will administer the assessment is required.Administrators must be a member of the school/district staff. No volunteers.This PowerPoint is available on PDE website.Utilize test administrator’s handbook.DRC/PDE training is for District Assessment Coordinators to be able to adequately train school coordinators and administrators.
58Students who withdraw/transfer Student withdraws or transfers prior to the testing window (April 15, 2011)Discard student labelStudent begins the assessment but withdraws or transfers before completing itPlace a “Do Not Score” label on top of the student precode label on the bookletWithdrawal/transfer before the assessment window.If a student withdrew PRIOR to the testing window, please discard the label. There is no need to attach it to a booklet and then put a “Do Not Score,” label over it. DRC does not need to have those labels returned, and there is no point is wasting a test booklet. If you happen to know to where the student transferred, DO NOT send the label to the new location.Withdrawal/transfer sometime during the test window.The student begins the assessment, but transfers or withdraws before completing it. In this instance, since the student already started the assessment, it is likely that there will already be a label on the booklet. Put a “Do Not Score” label on top of the student label, covering it. Please place the label on top of the student label. Only use one label. If the student has transferred to another LEA, he/she will be there at the end of the test and that is the LEA responsible for participation.If you are the receiving LEA: The student must begin the test over in the new LEA.
59Students who withdraw/transfer Student completes the assessment and withdraws or transfers before the end of the testing window (April 15, 2011)If the student has moved to another school/district, return the booklet with your materials and during the Attributions Window (May 12 – May 18), attribute the student to the school/district to where he/she transferred.If the student has moved out of state, place a do not score label on the test booklet.Withdrawal/transfer after the testing window.If the student withdraws or transfers and has completed the assessment before the end of the testing window, return the answer booklet with your materials as usual.During the attribution window, you must attribute that student to the new school or district.If the student has moved out of state, place a do not score label on the test booklet.
60Encourage students to complete the test Encouraging students to meet only the minimum attempt logic may result in meeting the participation rate, but student’s score will be based on only those questions that were answered.Encourage students to do their best! Research shows that encouragement during the test improves results.The attempt logic means that a student must attempt a minimum number of items in EACH section of the test.
61Participation Does not negatively affect participation rate: Medical emergencyA recent physical or mental diagnosis that renders a student incapable of participating in the assessmentThe emergency is occurring at the time of the testing window. Mark the booklet at the time of the testing window!If you’re unsure, CALL!!!ELL student in his/her first year of enrollment in a US school (reading only)Student participated in the PSSA-M or PASAPDE #DRC #
62Participation Negatively affects participation rate Extended absence during entire testing windowParental requestOther – such as refusal to participateAbsent without make-upFailure to meet attempt logic
63Performance vs. Participation Every student enrolled as of the last day of the testing window (April 15, 2011) must take the assessment.PerformanceOnly students enrolled for a full academic year (on or before October 1, 2010) count towards performance. ALL students must participate in the assessment.
64To contact someone from the Pennsylvania Department of Education The mission of the Pennsylvania Department of Education is to lead and serve the educational community, to enable each individual to grow into an inspired, productive, fulfilled lifelong learner.To contact someone from the Pennsylvania Department of Education(717)Or(717)
65PA CUSTOMER SERVICEData Recognition Corporation understands the intricacies involved with large scale assessments like the PSSA. Our customer service representatives are always ready and willing to help with any questions or problems.Our number isOr us at
66School District of Philadelphia PSSA Test Monitoring Program
67Test Administration and Security Standardized assessment results are measures of student achievement whose results are used to inform instruction and for accountability.Any deviation from the prescribed assessment procedures is prohibited and is a violation of test security.Violating test security may invalidate the assessment results and the use of those results.
68PSSA Test SecuritySchool District of Philadelphia staff will be monitoring PSSA testing sessions to help ensure appropriate administration procedures.The Pennsylvania Department of Education (PDE) requires that the Office of Accountability investigate any reported violations of test security.Violations are reported via monitoring forms, and phone calls and s to the Superintendent, Academic Divisions, and to other staff. Test monitors, teachers, students, administrators, and parents may report violations.
69PSSA Test SecurityTest security violations are taken very seriously by PDE and the School District.Principals, teachers and other staff who are found to be in violation of the test security code may liable for dismissal and possible forfeiture of their state license.
70PSSA Test Security - The Following are Permitted Creating a test administration environment that helps students do their bestEncouraging students during the testPointing out that students have not completed the test or left items blankReading those test items that are permitted as indicated in the administration materials
71PSSA Test Security - Prohibited Helping the student eliminate some distracters from multiple-choice itemsPointing to key phrases in test questions for studentsPointing to correct answers on the assessmentUsing a highlighter to prompt a student on the PSSA - in questions, text or answersDiscussing a particular answer after the assessmentChanging any answer on student’s answer sheet
72PSSA Test Security – Prohibited Using the IEP to violate the integrity of thePSSAHanding a test back to a student once it’s turned inHaving students transport tests outside the classroom either for extended time or school collectionAllowing students to look ahead before being prompted to do soLeaving students unsupervised
73Test Security Violations (Level I) Failure to cover instructional materialsAdministering test sections out of orderAllowing students to proceed to next section before end of current sectionAllowing students to continue a section after unsupervised break
74Previous Test Security Violations Level II Coaching students and giving signalsEmphasizing answers when reading itemsPermitting students to return to a section after the section was administeredRemoval of PSSA Writing item security seals before the test session
75SDP PSSA TEST SECURITY AND MONITORING PROTOCOLS All monitoring will be unannounced and will occur in District and Charter Schools.This monitoring is separate from the PDE monitoring program. Each year, PDE monitors PSSA administration in a few schools.
76Monitoring Forms/Memos Monitoring Forms – ReviewMemo to principals and Assistant Superintendents about monitoring visits is posted on the PIB.All monitoring forms and memos will also be ed to Test Coordinators and posted on the Office of Accountability’s website at:
79PSSA Assessment Plan Agenda of Test Administrator’s training Assessment Schedule, Teacher Assignments, Room AssignmentsInformation or references on test distribution, storage, collection and packing (refer to PSSA Handbook for Assessment Coordinators)Accommodations (refer to PSSA Accommodations Guidelines)School Make-up policy
80SCHOOL DISTRICT OF PHILADELPHIA OFFICE OF ACCOUNTABILITY 215-400-5825