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Project Management Basics. By the time we are done…. Attendees should understand –Why project management is worth caring about –What is and isn’t a project.

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Presentation on theme: "Project Management Basics. By the time we are done…. Attendees should understand –Why project management is worth caring about –What is and isn’t a project."— Presentation transcript:

1 Project Management Basics

2 By the time we are done…. Attendees should understand –Why project management is worth caring about –What is and isn’t a project –Phases of a project –Understand core components of project management (the must do components) –Resources available regarding project management

3 Shout Outs Shout out a project……..

4

5 Why I Care! Has to be a better way! Increase likelihood of success So….what’s up with libraries?

6 Why we should all Care..

7 What is (and isn’t )a Project? Formal definition “A project is a temporary endeavor with a defined beginning and end (usually time-constrained, and often constrained by funding or deliverables), undertaken to meet unique goals and objectives, typically to bring about beneficial change or added value”project Ok…..but what does that really mean?

8 Making it Useful….. Mylibrary.us

9 Phases of a Project 1.INITIATING – let’s decide to do this thing! 2.PLANNING– majority of heavy lifting should happen here 3.EXECUTING– let’s do this thing! 4.MONITORING & CONTROLLING – are we on track? 5.CLOSING – where did everyone go?

10 Basics Important Roles –Sponsor –Project manager –Project Team The Big Three 1.Scope 2.Work break down 3.Risk register Triple Constraint – can’t always get what you want…

11 Basics: Scope Mapping out your effort –WHY – why are we doing this? –WHO – needs to be involved Who makes the call (clear decision structure) Positive and negative stakeholders –WHAT - will define ‘done’, what will be in place, what is and is not included –WHEN - milestones (high level) –HOW – communicate (communications plan) –Other components Rough costs Assumptions Dependencies - what will this impact or be impacted by

12 Basic: Work break down Building a driving plan The details –What happens when –Dependencies –Who is responsible –Back schedule –PM Responsibility: to build a REALISTIC plan

13 Basics: Risk Register This will NEVER work because……. Plan for the bad stuff –identify the risk –define how to mitigate the risk –define a response plan if it happens

14 PM Applied (Real Life) Real life lessons learned –Scope is so so so so so important –Planning is so so so so important –Make qualitative quantitative –Ask the tough questions –Yes, it’s work (but it’s better to do work and realize success then to ‘wing it’ and fail)

15 Practical take Aways Get a scope document template and try it out for one of your projects. For riskier projects, use and excel template to create a risk register. Work through mitigation and response steps. Play with projectmanager.com or another tool. Try to setup a basic work break down where you create a couple of dependencies. Visit myhighplains.us for all resources from today

16 Let’s work One Time permitting –Defining it’s done –Measures of success –Who decides what –Dependencies –Risks

17 Wrap up Were topic targets covered Resources for you Questions? For a copy of this presentation and resource links visit mylibrary.us


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