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Federal Agency for the Safety of the Food Chain PVS self-evaluation of the Belgian Veterinary Services REGIONAL INFORMATION SEMINAR FOR RECENTLY APPOINTED.

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Presentation on theme: "Federal Agency for the Safety of the Food Chain PVS self-evaluation of the Belgian Veterinary Services REGIONAL INFORMATION SEMINAR FOR RECENTLY APPOINTED."— Presentation transcript:

1 Federal Agency for the Safety of the Food Chain PVS self-evaluation of the Belgian Veterinary Services REGIONAL INFORMATION SEMINAR FOR RECENTLY APPOINTED OIE DELEGATES BRUSSELS / BELGIUM FEBRUARY 2014 Pierre Naassens, CVO Belgium 20/02/2014

2 Federal Agency for the Safety of the Food Chain Presentation Context of self-evaluation Preparations Course of evaluation Methodology Results Conclusions 2

3 Federal Agency for the Safety of the Food Chain Context of self-evaluation EU context (Com non-paper ) –Advocated by the Commission –To eventually have a global EU PVS evaluation as a capital argument in EU trade discussions with Third Countries, there was a need for around ten self evaluations done between 2012 and –MS self evaluation missions are completely voluntary; they can be performed by the trained experts of the MS concerned. –If and only if needed and requested by the MS concerned, help could be sought from the Commission and even the OIE through trained EU experts. –Reports are strictly under the concerned MS responsibility and are to be used, as far as the EU strategy is concerned, only to prepare for a wider evaluation and comparison with the current EU auditing tools to help in the EU trade with Third Countries. 3

4 Federal Agency for the Safety of the Food Chain Context of the self-evaluation According to OIE –To assess a country’s own Veterinary Service performance Governmental and non-governmental organisations that implement animal health and welfare measures and other standards and recommendations in the Terrestrial Code (and the OIE Aquatic Animal Health Code) in the territory. The Veterinary Services are under the overall control and direction of the Veterinary Authority Private sector organisations, veterinarians, (veterinary paraprofessionals or aquatic animal health professionals) are normally accredited or approved by the Veterinary Authority to deliver the delegated functions –Performed by internal experts with possible input by OIE experts 4

5 Federal Agency for the Safety of the Food Chain Context of the self-evaluation In Belgium All authorities / organisations of the VS cooperated on voluntary basis 5

6 Federal Agency for the Safety of the Food Chain Veterinary Service in Belgium FASFC FPS PHSFCE (incl. CODA/CERVA & WIV/ISP) FAMHP Regions (Wildlife) Veterinary Statutory Body Animal Health Associations Approved Veterinarians Public Service (Veterinary Authority) Private Service 6

7 Federal Agency for the Safety of the Food Chain Preparations PVS course December 2011 –3 day training course by OIE on the “OIE PVS Tool” Composition of evaluation team –2 experts from the FASFC certified to perform OIE PVS Evaluation missions Veterinarians –1 veterinary policy officer –1 internal auditor 7

8 Federal Agency for the Safety of the Food Chain Course of evaluation Invitation to be part of the evaluation to all parties concerned Opening meeting Request for information to all parties concerned Visits and interviews Closing meeting Draft report and remarks Final report From January to September 2012 Ongoing 8

9 Federal Agency for the Safety of the Food Chain Course of evaluation – Site sampling Table 5: Site sampling Terminology or names used in the country Number of sites Actual sampling ADMINISTRATIVE ORGANISATION OF THE COUNTRY 1st administrative level Federaal 33 2nd administrative level Regio’s 31 3rd administrative level Provincies 112 VETERINARY SERVICES ORGANISATION AND STRUCTURE Central (Federal/National) VS FAVV, FOD VVVL, FAGG 33 Internal division of the central VS FAVV (DG Controle, DG Controlebeleid, DG Laboratoria en DG Algemene Diensten) 44 FOD (DG 4, WIV en CODA) 33 FAGG (DG PRE, DG POST en DG Inspectie) 11 1 st level of the VS PCE 112 Laboratoria van het FAVV 51 FIELD ANIMAL HEALTH NETWORK Field level of the VS (animal health) DGZ en ARSIA 21 Réseau de Surveillance sanitaire de la Faune Sauvage (RSSFS) Agentschap voor Natuur en Bos (ANB) 20 Private veterinary sector Orde der dierenartsen 21 VETERINARY MEDICINES & BIOLOGICALS Production sectorFAGG11 VETERINARY LABORATORIES National labs CODA en WIV 22 Regional and local labsFAGG 21 ANIMAL AND ANIMAL PRODUCTS MOVEMENT CONTROL Airports and ports border posts GIPs: 3 luchthavens en 3 zeehavens (zie coördinaten in bijlage C.5) 51 PUBLIC HEALTH INSPECTION OF ANIMALS AND ANIMAL PRODUCTS Export slaughterhouse Hoefdieren, gevogelte en lagomorfen1171 TRAINING AND RESEARCH ORGANISATIONS Veterinary universityUGent en ULiège21 Veterinary research organisations UCL, VUB, ILVO, CER, WIV, CODA, KUL, ULG, UG, UA sites were visited in 15 days 73 persons were interviewed 9

10 Federal Agency for the Safety of the Food Chain Methodology Use of the PVS tool –Four fundamental components –Divided into 46 critical competencies –For each critical competency a list of suggested indicators was used to help determine the level of advancement 10

11 Federal Agency for the Safety of the Food Chain Methodology –Five qualitative levels of advancement for each critical competency –A higher level assumes compliance with all preceding levels Underrate – emphasize the strengths Overrate – emphasize theweaknesses Advancement Level 1 no compliance Advancement Level 5 Full compliance with OIE standards (incl. audits) 11

12 Federal Agency for the Safety of the Food Chain Methodology Information taken into account –Gathered over the internet –Documentation given during interview or sent by the different organisations / authorities –Interviews –Visits –Results of internal audits and FVO missions 12

13 Federal Agency for the Safety of the Food Chain Results FUNDAMENTAL COMPONENTS 1.HUMAN PHYSICAL AND FINANCIAL RESOURCES 2.TECHNICAL AUTHORITY AND CAPABILITY 3INTERACTION WITH STAKEHOLDERS 4.ACCESS TO MARKETS For each critical competency of each fundamental component –Level of advancement –List of main weaknesses 13

14 Federal Agency for the Safety of the Food Chain I: Human, physical and financial resources I-2B. Education in animal health is not required for ‘controllers (paraprofessionals)’ I-3. Procedures are not foreseen for the follow up of the ‘quality’ of the work of the approved veterinarian (notification of disease, sampling, etc.) and of their continuing education I-6. Evaluation of internal and external coordination is not always foreseen I-11. Audits are not performed in all sections of the VS concerning management of resources and operations PVS results summary of Level of advancement I. HUMAN, PHYSICAL FINANCIAL RESOURCES I-1.A. Staffing: Veterinarians and other professionals 5 I-1.B. Staffing: Veterinary paraprofessionals and other 5 I-2.A. Professional competencies of veterinarians5 I-2.B. Competencies of veterinary paraprofessionals 2 I-3. Continuing education3 I-4. Technical independence5 I-5. Stability of structures and sustainability of policies 5 I-6.A. Internal coordination (chain of command) 5 I-6.B. External coordination5 I-7. Physical resources5 I-8. Operational funding5 I-9. Emergency funding5 I-10. Capital investment5 I-11. Management of resources and operations4 14

15 Federal Agency for the Safety of the Food Chain II: Technical authority and capability – part 1 II-2. Outsourcing of analyses by NRL not always to accredited labs II-3. Obligations to OIE are not included in the risk assessment by the Scientific Committee II-4. Risk through illegal import of pets from countries at risk for rabies II-5. No supervision on knowledge and on implementation of notification of recognized vets II-5. No obligations to notify outbreaks/cases between authorities II-6. Wildlife is not included in the national disease contingency plans II-7. Obligations to OIE are not included in the risk assessment PVS results summary of Level of advancement II. TECHNICAL AUTHORITY CAPABILITY II-1. Veterinary laboratory diagnosis5 II-2. Laboratory quality assurance5 II-3. Risk analysis5 II-4. Quarantine and border security5 II-5.A. Passive epidemiological surveillance5 II-5.B. Active epidemiological surveillance5 II-6. Early detection and emergency response5 II-7. Disease prevention, control and eradication4 II-8.A. Ante and post mortem inspection4 II-8.B. Inspection of collection, processing and distribution 5 II-9. Veterinary medicines and biologicals5 II-10. Residue testing5 II-11. Emerging issues5 II-12. Technical innovation4 II-13.A. Animal identification and movement control5 II-13.B. Identification and traceability of animal products 5 II-14. Animal welfare5 15

16 Federal Agency for the Safety of the Food Chain II: Technical authority and capability – part 2 II-8B. Administration of veterinary drugs only registered in ‘risk period’ II-9. No controls on the ‘quality’ of the prescriptions of veterinary drugs II-9. Inspections are not based on an ‘inspection plan’ II-11. Not al concerned parties are included in the simulation exercises II-12. Procedures sometimes take too long to rapidly implement technical innovations II-13. Registration of poultry at flock level is not implemented PVS results summary of Level of advancement II. TECHNICAL AUTHORITY CAPABILITY II-1. Veterinary laboratory diagnosis5 II-2. Laboratory quality assurance5 II-3. Risk analysis5 II-4. Quarantine and border security5 II-5.A. Passive epidemiological surveillance5 II-5.B. Active epidemiological surveillance5 II-6. Early detection and emergency response5 II-7. Disease prevention, control and eradication4 II-8.A. Ante and post mortem inspection4 II-8.B. Inspection of collection, processing and distribution 5 II-9. Veterinary medicines and biologicals5 II-10. Residue testing5 II-11. Emerging issues5 II-12. Technical innovation4 II-13.A. Animal identification and movement control5 II-13.B. Identification and traceability of animal products 5 II-14. Animal welfare5 16

17 Federal Agency for the Safety of the Food Chain III: Interaction with stakeholders III-4. Private vets are approved to perform certain tasks but there is no follow up of the quality of tasks performed III-5A. There is no control on the implementation of the deontology by the VSB. Inquiries starts and disciplinary measures are taken after complaints III-5B. The financial and institutional management of the VSB has not been audited by an external organisation III. INTERACTION WITH STAKEHOLDERS III-1. Communications5 III-2. Consultation with stakeholders5 III-3. Official representation5 III-4. Accreditation/authorisation/delegation4 III-5.A. Veterinary Statutory Body Authority3 III-5.B. Veterinary Statutory Body Capacity4 III-6. Participation of producers and other stakeholders in joint programmes 5 PVS results summary of Level of advancement 17

18 Federal Agency for the Safety of the Food Chain IV: Access to markets IV-1. Evaluation of legislation not on periodic basis IV-1. Legislation on wildlife disease management does not exist IV-6. There is no central registration of legislation of other EU member states or trading countries IV-6. Exchange of information between authorities is on voluntary basis IV-6. The information in WAHID is not really correct (endemic disease instead of not reported) IV. ACCESS TO MARKETS IV-1. Preparation of legislation and regulations 4 IV-2. Implementation of legislation and regulations and stakeholder compliance 5 IV-3. International harmonisation5 IV-4. International certification5 IV-5. Equivalence and other types of sanitary agreements 5 IV-6. Transparency4 IV-7. Zoning5 IV-8. Compartmentalisation5 PVS results summary of Level of advancement 18

19 Federal Agency for the Safety of the Food Chain Results Recommendations were given for all weaknesses EXAMPLES –Elaboration of procedures for the control of approved vets –Involvement of all concerned parties in simulation exercises –Internal and external audits of all authorities involved –Elaboration of conditions for laboratories that perform analyses for accredited labs or NRL’s –Federal and regional contingency plans must be in line with each other –Registration of each administration of veterinary medicines –Facilitation to implement technical innovations in existing programmes –... 19

20 Federal Agency for the Safety of the Food Chain General conclusions Evaluation –High level of advancement of PVS in Belgium –Not all authorities perform internal/external audits –Internal Audit Department of the FASFC plans a follow-up of the recommendations. –General satisfaction of all parties involved – first time (during closing meeting) that all parties were together in one room 20

21 Federal Agency for the Safety of the Food Chain General conclusions PVS-tool –The tool itself is well documented, practical and easy to use –Seen the high level of advancement, details and in-depth evaluation are important –Seen the variety of aspects considered (cfr. OIE Terrestrial Code) it is not feasible to have an in- depth evaluation of every aspect in a reasonable time frame –PVS is a severe tool. A low score of one part of the VS determines the score for the whole critical competence. There is no average. 21


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