Presentation on theme: "Lions Clubs International Foundation"— Presentation transcript:
1Lions Clubs International Foundation 12/03/2010Lions Clubs International FoundationPlanning for Success: Multiple District and District Coordinator Goal Setting Webinar
2Webinar Agenda Goal-setting Overview The Goal-setting Survey 12/03/2010Webinar AgendaGoal-setting OverviewThe Goal-setting SurveyResources for Goal-settingGoal-setting: Step-by-StepGoal MonitoringFundraising and Communication StrategiesWe Care. We Serve. We Accomplish.
3Goal Setting Process Goals established and submitted via online survey 12/03/2010Goal Setting ProcessGoals established and submitted via online surveySubmission Date: October 31, 2012Both MDCs and DCs will set goals
4Goal Setting Process Use LCIF Reports including: 12/03/2010Goal Setting ProcessUse LCIF Reports including:Status of InstallmentsTotal Recap ReportMJF ListingsAt minimum, set a contributions goal increase of 5-10% above an average year of contributions to LCIF
5Goal Setting: MDCs Have a plan 12/03/2010Goal Setting: MDCsHave a planSet goals for each district with your DC teamAnalyze reportsHelp DCs determine which clubs to offer a presentationHelp districts with fundraisingMake sure your DCs understand the goal setting processAssist your DCs in working with their DG and DG Team, if necessary
6Goal Setting: DCs Consult your District Governor Work with your MDC 12/03/2010Goal Setting: DCsConsult your District GovernorEnsure your DG supports your goalsAsk your DG for assistance in achieving goalsCommunicate your progress to your DGWork with your MDCMake sure your MDC is aware ofyour goalsAsk for your MDC’s assistance with your goal setting, if necessaryCommunicate your progress to your MDC
7Goal Setting Survey Questions 12/03/2010Goal Setting Survey QuestionsWhat is your target number of clubs to be visited in fiscal year ?What is the estimated number of articles and web news posts you plan to distribute this year?Will you conduct MJF recognition activities during your district conventions?Will you give regular reports to clubs of their available MJF recognition credits?
8Goal Setting Survey Questions 12/03/2010Goal Setting Survey QuestionsHow much was raised in your district last year?What is the goal for donations in your district this year?Is your District Governor/Council Chair supportive of this donation goal?Are you aware of One Shot, One Life: Lions Measles Initiative?Do you need more information about LCIF programs in order to promote the Foundation?
9Resources for Establishing Goals: Reports 12/03/2010Resources for Establishing Goals: ReportsThe following reports are available to assist you with your goal setting:Current MJF/PMJF Listing for your districtThis report shows all the individuals in your district who are MJFs or PMJFs. Use this to determine which clubs have never named an MJF and encourage them to name one. Or suggest that those clubs with many individuals who are MJFs or PMJFs consider becoming a 100% MJF Club.
10Resources for Establishing Goals: Reports 12/03/2010Resources for Establishing Goals: ReportsThe following reports are available to assist you with your goal setting:Current Status of Installments Report for your districtThis report shows all the accumulated MJF and PMJF credit in your district. Use it to identify clubs and individuals that are near completion of an MJF or PMJF and encourage them to complete it. Encourage clubs that have many credits to apply for MJFs or PMJFs, or to consider becoming a 100% club.
11Resources for Establishing Goals: Reports 12/03/2010Resources for Establishing Goals: ReportsClub Health Report for your DistrictThis report indicates the current status of all clubs in your district, including number of members, charter date and whether membership is increasing or decreasing. The report also shows cumulative giving to LCIF during the fiscal year. Use it to identify clubs with potential to support LCIF. This report will help you to prioritize which clubs to visit.Recap of DonationsThis report provides the complete list of donations made to LCIF during the Lions year, sorted by club. Details of each donation are included so that you can which donation program is most relevant for your area, i.e. club donations, MJF donations by individuals, Contributing Memberships, etc.
12Other Resources for Establishing Goals 12/03/2010Other Resources for Establishing GoalsIn addition to reports and information, there are other important resources you should consult when setting your goal. Including:Your District Governor and DG TeamYour DG may have valuable insights into clubs and Lions in your area that can aid you in goal setting. Additionally, you will have a much greater chance of meeting your goals if you are able to work closely with your DG.Your Multiple District CoordinatorIf you are a DC, your MDC should assist you with any questions you have during the goal setting process. Your MDC may hold a goal-setting meeting or consult with you by phone or to ensure that you are successful in your goal-setting. Your MDC will also be there to assist you as you work to meet your goal throughout the year.
13Other Resources for Establishing Goals 12/03/2010Other Resources for Establishing GoalsYour LCIF Staff CoordinatorLCIF staff coordinators are available to assist you with reports and other questions. Each Constitutional Area has a staff coordinator assigned to work with MDCs and DCs in that area. The appropriate staff coordinator for you area is listed on the LCIF website and in the online training manual.Former District CoordinatorIf you are new to the role of DC, you may find it helpful to consult with the former DC for your area, if appropriate. This person may be able to provide you with important information on clubs, donations and other LCIF-related activities.
14Goal Setting Responsibilities 12/03/2010Goal Setting ResponsibilitiesLCIF District Coordinator (DC) ResponsibilitiesDistrict Governor (DG) ResponsibilitiesLCIF Club Visit ActivitiesConduct at least one club visit each monthInspire Lions to serve both their local and global communities through LCIFThank Lions for their past LCIF supportRequest and encourage future LCIF SupportIncorporate local and international LCIF news into your remarks during club visits and district eventsThank Lions for past support of LCIF and remind them of LCIF’s important workPromotional ActivitiesEnsure information about LCIF is presented at the district convention and other eventsShare important LCIF statistics and local data with the DGAsk the DG for an opportunity to provide regular LCIF briefings during the district cabinet meetingProvide promotional opportunities for the LCIF coordinator and provide an opportunity to recognize supporters of LCIF at district conventions and eventsLCIF Contribution GoalsUsing LCIF data, set a contributions goal increase of 5-10% or more above an average year of contributions to LCIF from your district; in some areas, this may mean an increase of one new MJFBe knowledgeable of the district’s past giving history to LCIF and assist the LCIF DC in meeting the increaseLeadership ActivitiesEstablish LCIF district goals with input from the district governorBe knowledgeable of the LCIF grant history for you districtAssist the LCIF DC in establishing goalsRequest regular reports from the LCIF DC during cabinet meetings
15Goals: An Example District ABC sets a goal of $30,375. 12/03/2010Goals: An ExampleDistrict ABC sets a goal of $30,375.This is an increase of $7,875, or 25%, from the previous yearBefore13 out of 30 clubs donate10 Lions become Contributing MembersAfterIn addition to the previous year’s donations:2 new Clubs award MJFs = $2,0002 new Clubs hold LCIF Fundraiser = $1,0004 Lions make $500 gifts toward PMJF = $2,00010 new Gold CM = $1,00020 new Silver CM = $1,00050 new Bronze CM = $1,000Total = $8,000
16Goals: An Example In summary, the LCIF Coordinator must target: 4 Clubs that did not give last yearCheck the Total Recap report to identify these clubs5 MJFs with potential to become PMJFsCheck the Status of Installments Report for Lions with MJF credits80 Lions as new Contributing MembersCheck the Total Recap report for clubs with several CMs already or new clubs whose members did not support last year
17Goal Setting: Step By Step On-line survey sends your goals directly to LCIFEither click on the address in the or copy and paste the address in the address bar of your web browser:Multiple DistrictDistrict
18Goal Setting: Step By Step This is what the on-line survey will look like.Use the mouse to click in the text box and then type your answerUse the mouse to click in the bubble next to the answer of your choice
19Goal Setting: Step By Step Use the scroll bar to move down the page .All questions marked with an asterisk must be answered.
20When all questions are answered, click on the SUBMIT button. Goal Setting: Step By StepPlease, find the total amount raised in your district using LCIF reports provided.When all questions are answered, click on the SUBMIT button.
21Goals: MonitoringA new goals monitoring process will be instituted for the 2012 – Lions year. Twice per year, LCIF DCs will be asked to report on their progress to their MDC. In turn, MDCs will report their progress to their SC member.Allow LCIF and the SC to monitor worldwide progress toward meeting LCIF goalsEnable MDCs to identify DCs who may need assistance in meeting their goalsEnable SCs to identify MDCs who may need assistance in meeting their goalsAllow LCIF staff to identify areas in which they can assist coordinatorsGive coordinators the opportunity to ask questions and request assistanceWe Care. We Serve. We Accomplish.
22Goals: Monitoring Mid-year and year end reporting Early January, 2013: DCs receive and complete a monitoring surveyMDCs and DCs will discuss the survey by phone.MDCs will then report on results to their SC memberThis process will be repeated in June During the June 2013 calls, setting goals for the next Lions Year will also be discussed.We Care. We Serve. We Accomplish.
23Fundraising Strategies Clubs that did not donate last yearSend a letterOffer to visitInform the clubs of the good work of the FoundationInform the clubs of the grants received from LCIF for the districtJune Recap of Donations Report:
24Fundraising Strategies MJF Credit Balances:Individuals or clubs close to US$1,000Encourage them to ‘top up’ donations in order to name an MJF or PMJFChallenge the clubs to donate at least one new MJF this year+ $ = $1,000We Care. We Serve. We Accomplish.
25Fundraising Strategies Contributing Memberships:Encourage individual donationsPromote CMs through club visits and conventionsChallenge clubs to become 100% Contributing Member clubsWe Care. We Serve. We Accomplish.
26Fundraising Strategies 12/03/2010Fundraising StrategiesEncourage Lions to include LCIF in their estate plans:Information on the LCIFwebsiteeBrochuresLions should talk with anattorney or estateplanner
27Fundraising Strategies Thank Donors:Thank donors (clubs and individuals) through recognitionProfile generous donors on website, in newsletter, or local paperRecognize MJF donors at conventions and club meetingsWe Care. We Serve. We Accomplish.
28Fundraising Strategies Leo Clubs:Help Leos understand the importance of LCIF and its good work throughout the worldEncourage Leo clubs to fundraise on behalf of LCIF as up and coming global leadersTry to promote 100% Leo club participationDistrict 23C Connecticut Leos – 100% club participation!We Care. We Serve. We Accomplish.
29Communication For planning and ongoing evaluation of success: 13 Steering Committee Members150 Multiple District Coordinators750 District Coordinators45,000 ClubsDistrict Governor TeamsLCIF Steering Committee <-> Multiple District CoordainatorsMultiple District Coordinators <–> District CoordinatorsLCIF Staff
30Communication For education, outreach and to mobilize contributions: Club visitsNewsletter articlesPresentations at conventions and leadership development eventsZone and district cabinet meetingsDirect mail appealsLocal media coverage of LCIF impact
31Communicate: MJF Program Changes There are now four Areas of Giving from which to choose when making a contribution.Donations within these four general areas are eligible for Melvin Jones Fellowship recognitionMore specific donations within these areas will be honored by LCIF but will not be eligible for MJF recognition (i.e. donations for Special Olympics Opening Eyes, SightFirst, Lions Quest, etc.)The Measles Initiative under Humanitarian Needs is MJF eligibleArea of Greatest NeedHumanitarian NeedsYouthSightDisasterWe Care. We Serve. We Accomplish.