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THE FLORIDA NETWORK OF YOUTH AND FAMILY SERVICES, INC. TITLE IV-E WAIVER TRAINING Beverly Dunn Title IV-E Consultant

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Presentation on theme: "THE FLORIDA NETWORK OF YOUTH AND FAMILY SERVICES, INC. TITLE IV-E WAIVER TRAINING Beverly Dunn Title IV-E Consultant"— Presentation transcript:

1 THE FLORIDA NETWORK OF YOUTH AND FAMILY SERVICES, INC. TITLE IV-E WAIVER TRAINING Beverly Dunn Title IV-E Consultant bkdtallahassee@comcast.net

2 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 2 THE FLORIDA NETWORK OF YOUTH AND FAMILY SERVICES, INC. TITLE IV-E WAIVER TRAINING

3 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 3 Session Objectives  Understand the Title IV-E Waiver  Gain an Understanding of Why the IV-E Waiver is Important to me  Gain Understanding of Who Determines Title IV-E Eligibility  Learn the Title IV-E Foster Care (Substitute Care) Eligibility Simplification Process for Title IV-E Presumptive Eligibility

4 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 4 The Title IV-E Waiver  The Federal government assists states in paying for out-of-home care for children and youth  It will ensure that the child’s safety is the first priority in administration of the IV-E Waiver program  Obtain reimbursement for allowable agency youth expenditures

5 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 5 The Title IV-E Waiver (continued) Federal Agency: US Dept of Health & Human Services’ Administration for Children and Families (ACF) History Legal Authority:  Social Security Act, Section 472  Public Law 96-272  45 CFR, Parts 1355 - 1357  Section 409.166, Florida Statutes

6 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 6 The Title IV-E Waiver (continued)  October 1, 2006 the IV-E Waiver was authorized by the HHS-ACF for a five-year period, under Title IV-E of the Social Security Act  Allows Florida the time and ability to demonstrate that flexibility in funding will result in improved services for families.

7 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 7 The Title IV-E Waiver (continued)  Because of this flexibility, the IV-E Waiver allows federal reimbursement for both “presumptive” IV-E eligible and Non-eligible placements  Technically, there are no more determinations of eligibility for IV-E. Thus, “presumptive” eligibility

8 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 8 Why IV-E Foster Care Eligibility Simplification?  Intent of Simplified Eligibility: To remove unnecessary eligibility related activities eliminated under the IV-E Waiver  Preserve a packet of information in youth’s case management file  Ensure that information needed for future Title IV-E eligibility is available

9 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 9 What’s in it For Me? Reimbursements pay for:  The cost of providing food, clothing and shelter  Daily supervision  School supplies  A child’s personal incidentals  Liability Insurance  Reasonable travel to the youth’s home for visitation

10 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 10 Who Determines What in Presumptive Eligibility? Agency Shelter Staff:  Collects necessary information for a “Presumptive” IV-E eligibility determination on the FL Network Title IV-E Waiver Application  Completes the one-page DCF Checklist  Attaches back-up documentation to the one-page DCF Checklist. NOTE: You no longer send the Application or Checklist to Economic Self-Sufficiency (ESS) – Child in Care (CIC)

11 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 11 Who Determines What in Presumptive Eligibility? (continued)  WHY? Because of the IV-E Waiver, CIC staff no longer provide a Notice of Case Action – NO MORE WAITING  Why is the Presumptive IV-E eligibility determination needed? * Federal Reporting * Ensure that information needed for future Title IV-E eligibility is available if the Waiver ends

12 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 12 Long-Range Importance of Paperwork and Documentation  HHS - the Federal Title IV-E Agency or DCF can “opt out” of the IV-E Waiver at any point during the next five years  If this occurs, we would have to transition back to the standard non- waiver IV-E requirements of eligibility

13 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 13 What Was Not Waived in the IV-E Waiver?  The Voluntary Placement Agreement  Licensed Placement – Youth must reside in a DCF licensed Child-Caring Facility (Safety of the Youth)

14 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 14 Title IV-E Foster Care (Substitute Care) Eligibility Requirements

15 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 15 Basic Technical Factors  The Youth must meet the definition of a child: Under the age of 18 Never married Married and marriage annulled  Proof of Citizenship Status and Identity  Resident of the State of Florida

16 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 16 TITLE IV-E SUBSTITUTE CARE ELIGIBILITY REQUIREMENTS  Youth’s Name  Youth’s Social Security Number Copy of the youth’s Social Security Card, or Proof of application for the SS# Note: The youth’s case file should include the supporting documentation for each item.

17 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 17 TITLE IV-E SUBSTITUTE CARE ELIGIBILITY REQUIREMENTS Removal/Placement Date: (The date the youth is placed in shelter care) either by a:  Shelter/Removal/Placement Order (Judicial Removal)  A Voluntary Placement Agreement

18 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 18 RESPONSIBILITY FOR PLACEMENT & CARE Section 472(a)(2) of the Social Security Act requires that the responsibility for placement and care of a child/youth be with the state agency administering the Title IV-E Plan (DCF) or any other public agency with whom the state agency has a written agreement in effect.

19 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 19 RESPONSIBILITY FOR PLACEMENT & CARE PLACEMENT (CONTINUED) How does the placement and care responsibility get placed with our agency?  DCF has a contract with the Department of Juvenile Justice to care for CINS/FINS children/youth.  DJJ has sub-contracted with the FL Network for CINS/FINS children/youth care

20 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 20 Judicial Removal  Shelter/Removal/Placement Order must contain: “Contrary to the Welfare” or “Best Interest” language “Reasonable Efforts to Prevent Removal” language  Shelter/Placement Petition

21 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 21 Judicial Removal (continued) Judicial Removal Order: Must give the Placement and Care responsibility of the child/youth to the Department of Juvenile Justice and your CINS/FIN Agency

22 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 22 Voluntary Removal/Placement  Updated CINS/FINS Voluntary Placement Agreement (VPA)  VPA must give the placement and care responsibility to the Department of Juvenile Justice and your CINS/FIN Agency  VPA must be Signed and Dated by the Parent(s) or Legal Guardian  Court order must be obtained within 179 days of the VPA that contains “contrary to the welfare” language

23 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 23 Voluntary Removal/Placement (continued) CINS/FINS Shelter Voluntary Placement Agreement Statement in VPA Must Read: I, voluntarily request that the Department of Juvenile Justice and (Name of CINS/FINS Agency) assume responsibility for the placement, care and supervision of my child(ren).

24 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 24 Youth Receiving SSI or Kid-Care Health Insurance DO NOT request reimbursement for a youth that collects SSI or is in the Kid-Care Health Insurance Program! Request verification for back- up documentation

25 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 25 Proof of Citizenship Status and Identity Provide one of the following:  Birth Certificate, or  Declaration of Citizenship, or  INS Documentation

26 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 26 Declaration of US Citizenship/ Qualified Non-Citizenship Status The Declaration of US Citizenship/Qualified Non- Citizenship Status form (CF-ES 2058) is used to verify US citizenship or Qualified Non-Citizenship status if other acceptable documentation is not available.

27 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 27 Proof of Identity (continued)  Photo of the Youth  School Records, if available

28 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 28 Absence From Home  Definition of “home”  Youth must be physically absent from his/her home: By way of a Voluntary Placement Agreement, or A court order removing the youth from his/her home

29 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 29 Youth’s Family Living Arrangements Within Last Six Months Look Back Six Months ---------------------- Did the youth live with a “specified relative” within the past six months?

30 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 30 Specified Relative (Legal Specified Degree of Relationship)  Mother and/or Father - legal or biological  Brothers, sisters (including those of half blood)  Aunts, uncles, nieces, nephews  Grandparents, great-grandparents  First cousins (and 1 st cousins once removed)

31 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 31 Specified Relative (Legal Specified Degree of Relationship) continued  Stepfather, stepmother, stepbrother, stepsister (Note: The parent of a stepparent is not a specified relative.)  Person who legally adopts the child, as long as they are within the specified degree  Legal spouses of any of the persons named even though the marriage terminated by death or divorce

32 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 32 Youth’s Income  Earned – Source of Income – Monthly amount  Unearned Income (Example: Deceased parent’s Social Security dependent care) – Source of Income – Monthly Amount

33 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 33 Youth’s Assets  Does the youth have his/her own assets?  If yes, list type of asset, dollar value and financial institution type  Does the youth have a trust fund? Note: This does not refer to a “Master Trust” Fund  Are total assets for the youth less than $10,000?

34 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 34 Parent’s Earned Income and Assets  Employer’s name  Employer’s address  Number of hours worked per month  Total gross earned income for the month  Assets (Limit is $10,000) Example: Savings Account(s), checking account(s), stocks, bonds, etc.

35 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 35 Unearned Parent Income and Assets  Source of Income  Amount per month  Assets (Limit is $10,000) Example: Savings Account(s), checking account(s), stocks, bonds, etc.

36 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 36 Youth’s Deprivation and Financial Need Youth must be deprived of parental support or care of one or both parents by either:  Continued Absence due to death, separation, divorce or incarceration  Incapacity (disabled)  Unemployment  Underemployment

37 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 37 Income Guide Family Size Parent(s) Household Gross Income Equal to or Less than: 1$ 645 2$ 864 3$1,082 4$1,300 5$1,519 6$1,737 7$1,955 8$2,174 9$2,392 10$2,610 Add*$ 218 *For each additional member beyond 10 add this amount to the Consolidated Need Standard.

38 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 38 Licensed Placement  Date Placed  Name of Child Caring Facility  Address  Type of Setting  Effective Date of Most Recent License  Monthly Board Rate

39 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 39 Licensed Placement (continued) Affidavit of Compliance (CF-FSP 5218) Employee Background Screening Status Form Must be up to date!

40 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 40 Required Employee Criminal Background Screenings Required for employees in a position of trust or in contact with the youth  Initial Hire – FBI  Every Year – Local Law Enforcement  Every 5 Years - FDLE

41 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 41 Required Employee Criminal Background Screenings (continued) For Safety of the Youth and for Audit Purposes: The results of the screenings must have been received by the agency or in pending status. Documentation that a request has been made is required for licensure!

42 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 42 Florida Network Title IV-E Waiver Application

43 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 43 Florida Network Title IV-E Waiver Application  Youth’s name, DOB, SS#, etc.  Court Ordered Removal/Placement or Voluntary Placement  Placement and Care Responsibility with DJJ and the CINS/FINS agency  Resided with a Specified Relative  Parent(s) Income/Assets  Youth’s Income/Assets

44 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 44 Florida Network Title IV-E Waiver Application  Presumptively Eligible  Presumptively Ineligible

45 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 45 Title IV-E Foster Care Initial Checklist

46 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 46 Title IV-E Foster Care Initial Checklist  Youth’s Name & SS#  Removal/Placement Date  Judicial Removal/Voluntary Placement  SSI-Related Documentation  AFDC/Eligibility Related Documentation

47 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 47 Title IV-E Foster Care Initial Checklist (continued) Title IV-E Adoption Subsidy Eligibility Determination – If this occurs Call Me!

48 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 48 Title IV-E Foster Care Initial Checklist (Continued) Foster Care/Substitute Care Eligibility:  IV-E FC Eligible (Presumptively)  IV-E Non-Reimbursable  Non-IV-E Eligible

49 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 49 Shelter Care/Foster Care Eligibility (continued)  Sign and Date Note: Sign on line as the Revenue Maximization Specialist. This is a DCF form that cannot be changed.  Comments: State why or why not the youth is “presumptively” IV-E eligible, Non IV-E eligible or IV-E Non- Reimbursable

50 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 50 Now What Do We Do?  Organize Your Paperwork and Documentation  Gather the documents to be sent to the Florida Network for reimbursement for a youth’s placement

51 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 51 Five Documents Required by the Florida Network for Reimbursement

52 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 52 #1 - Citizenship Documentation  Birth Certificate, or  Declaration of United States Citizenship/Qualified Non- Citizenship Status, or  INS Documentation

53 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 53 #2 - Income Documentation  Parent(s) W-2, Pay Stubs, etc.  Youth’s W-2, Pay Stubs, etc.

54 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 54 #3 – Updated Voluntary Placement Agreement

55 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 55 #4 - Florida Network Title IV-E Waiver Application  Completely Filled Out – No Blank Spaces  Signed and Dated

56 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 56 #5 – Title IV-E Foster Care Initial Checklist  Completely Filled Out – No Blank Spaces  Signed and Dated

57 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 57 What Do I Do with the Other Documentation? File it in the Youth’s Case Record!

58 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 58 Florida Network Monitoring  Random Selection of Cases  Questionable Presumptive Eligibility Determinations

59 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 59 Remember  File Retention – All placements/cases that are federally reimbursed must be retained for a period of seven years after the last entry.  Federal and State Audits are REAL!

60 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 60 IV-E Waiver Opt Out  State of Florida or HHS-ACF can “opt out” of the IV-E Waiver  Transition back to the standard non-waiver IV-E requirements

61 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 61 Questions?

62 Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc. 62 Thank You! Have Questions or Need Technical Assistance?  bkdtallahassee@comcast. bkdtallahassee@comcast net  Cell: (850) 508-1322


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