Presentation on theme: "EENet 20 th anniversary conference “Network, Data and People” Maria Ristkok TF-CPR, Vienna 12 th February, 2014."— Presentation transcript:
EENet 20 th anniversary conference “Network, Data and People” Maria Ristkok TF-CPR, Vienna 12 th February, 2014
Very 1st conference and a success Although had only 3-4 months for preparation Got to know before summer holidays... Took place on 4 Oct 2013 actually then 1-2 months Ca 200 participants were planned All in all cost 14 000 €
Organizational work included... Choosing speakers Invitations to participants Topics, titles (conference, panel, sessions), programme Exhibitions (EENet20, computer drawings) PR & comms (website, press releases etc) Transportation (conference bus, transport for speakers, parking) Accommodation for foreign speakers Presents & printed material & procurements Food & drinks (incl design of the cake) Organizing live broadcast and archiving Finding a compére + writing a manuscript Finding an interpreter (Est-Eng)
PR & Communications Concept, topics & title (incl panel discussion) Choosing the speakers & comm-s news, article, Twitter account, feedback, factsheet for vice- mayor’s talk, manuscripts PR-agency helped with social media (Twitter, FB) press releases Interviews for media and press... PR monitoring Easier or more difficult with a PR-agency? Branding (in-house design: website, badge) Print-outs (newsletter with history), roll-up stand
Most interesting findings EVERYTHING can be dramatized! Comm.managers are creators of their worlds You yourself choose WHAT to talk and to WHOM Speakers and what topic they share Participants who hear it (sending invitations) Channels what you use (face-to-face, social media...) Exhibitions – what you want people to see and know Music & entertainment Text for speakers (compére, VIPs) Even food!
Most difficult: for the 1 st time... To find good speakers Who really come to “this periphery” To get people participating (not only watching the broadcast) Budget questions were unclear